Job summary
The Payroll and Finance Officer will play a key role in ensuring the smooth operation of LCWs payroll function while providing critical support to the Senior Accountant in achieving the organisation's broader financial objectives.
The role will have a stronger focus on payroll initially during the implementation and go-live phase of the iTrent integrated HR/payroll system, scheduled for February 2025, transitioning to a more balanced hybrid role thereafter.
Main duties of the job
The Payroll and Finance Officer will support the accurate and timely processing of payrolls for approximately 250 staff, including addressing queries and supporting HR and departmental managers.
In addition, they will collaborate with HR team lead and pension lead to ensure compliance with statutory deductions, accurate submissions to HMRC and pension submissions on NHS Pensions Online.
The post holder will also assist the Senior Accountant in preparing financial reports, budgets, and forecasts for departments and projects.
Please note, the interviews for this position will be conducted on Monday 10th February 2025.
About us
London Central & West Unscheduled Care Collaborative (LCW UCC), a GP-led not for profit Social Enterprise organisation.
The same qualities have underpinned London Central & West Unscheduled Care Collaborative since it was established in 1993, namely that the patient is at the heart of a highly professional, not for profit service delivered by experienced staff familiar with the local environment. This approach ensures that London Central & West Unscheduled Care Collaborative continues to be a real benefit to the local community.
London Central & West Unscheduled Care Collaborative provides an array of different Primary Care and Urgent Care Services including Integrated Urgent Care, GP Practices and Urgent Care Centres, and Single Points of Access.
Job description
Job responsibilities
- Ensure the appropriate maintenance and accuracy of the Itrent payroll system records working alongside the HR Team lead
- Prepare and review monthly payroll reports for accuracy, identifying any variances for further analysis.
- Provide general guidance and coordination on payroll-related queries, working closely with HR and employee line management as required.
- Maintain proper documentation and controls for payroll processes to meet audit and compliance requirements.
- Support month-end close activities, including preparation of accruals, prepayments, and deferred income schedules.
- Contribute to the preparation and submission of quarterly VAT returns.
- Collaborate on the development of financial systems and processes to improve efficiency and effectiveness.
- Assist in maintaining the contract register and ensuring financial compliance with agreed terms.
- Provide financial data and analysis to aid in decision-making and business planning.
- Support the annual audit process, addressing queries and implementing corrective actions as required.
- Assist with project accounting and costings for tenders and existing services.
Job description
Job responsibilities
- Ensure the appropriate maintenance and accuracy of the Itrent payroll system records working alongside the HR Team lead
- Prepare and review monthly payroll reports for accuracy, identifying any variances for further analysis.
- Provide general guidance and coordination on payroll-related queries, working closely with HR and employee line management as required.
- Maintain proper documentation and controls for payroll processes to meet audit and compliance requirements.
- Support month-end close activities, including preparation of accruals, prepayments, and deferred income schedules.
- Contribute to the preparation and submission of quarterly VAT returns.
- Collaborate on the development of financial systems and processes to improve efficiency and effectiveness.
- Assist in maintaining the contract register and ensuring financial compliance with agreed terms.
- Provide financial data and analysis to aid in decision-making and business planning.
- Support the annual audit process, addressing queries and implementing corrective actions as required.
- Assist with project accounting and costings for tenders and existing services.
Person Specification
Experience
Essential
- 1) Experience in financial reporting and preparation of accruals, prepayments, and VAT returns.
- 2) Proven experience in supporting payroll processes and procedures.
- 3) Accounting Experience
Knowledge
Essential
- 1) Familiarity with iTrent, including implementation support and training.
- 2) Knowledge of PAYE/NI rules, NHS pensions, and statutory benefits (SSP, SMP, SPP).
- 3) Strong proficiency in Microsoft Office, particularly Excel.
Qualifications
Essential
- CCAB or equivalent secondary education
Person Specification
Experience
Essential
- 1) Experience in financial reporting and preparation of accruals, prepayments, and VAT returns.
- 2) Proven experience in supporting payroll processes and procedures.
- 3) Accounting Experience
Knowledge
Essential
- 1) Familiarity with iTrent, including implementation support and training.
- 2) Knowledge of PAYE/NI rules, NHS pensions, and statutory benefits (SSP, SMP, SPP).
- 3) Strong proficiency in Microsoft Office, particularly Excel.
Qualifications
Essential
- CCAB or equivalent secondary education
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
