Storekeeper / Materials Management Assistant

Job responsibilities

To check and receive goods, of varying weight and size, arriving for departments and arrange for their distribution throughout the sites.

To book in receipts on the Finance (Purchase Order) System and ensure paperwork is correctly filed.

Liaise with wards/departments and arrange for the goods to be brought back if being returned to supplier. If goods ordered via Materials Management, the team will arrange return of goods if purchased from NHSSC.

Undertake daily/weekly stock takes using supplied electronic equipment and updating a computerised ordering system.

Implement and manage the Materials Management function at ward/department level to ensure the continuous care of patients is given as per Company and Trust standards, based on an agreed schedule of work.

Action and implement any ad-hoc request raised by the ward / department which may mean re-planning the existing daily schedule.

Act as a primary contact for enquiries and issues around the service.

To distribute, check and put away goods arriving from NHS Supply Chain to those wards and departments covered by the Materials Management team. At this point they check expiry dates to ensure the product is safe to use. If products are coming up to or have expired Materials Management Assistant will bring back to stores to record and dispose of or find another location for this to be used if still within date.

To develop a sound knowledge of products and substitutes used on the ward. Working with the clinical procurement team to obtain alternatives as necessary.

Continuously review stock levels and stock rationalisation based on analysis of usage on each individual ward area, anticipating required stock levels and problem solving where items are out of stock or other issue with initial product / supplier. Agree stock level and product suitability and costings with ward/departments report all savings achieved to the Head of Stores & Supply Chain.

Act responsibly and respectfully when helping patients and visitors.

Develop and improve the relationships between the Procurement department and ward staff.

Liaise with NHSSC regarding delivery arrangements and returns including shortages, discrepancies, damaged goods and plan delivery and return schedule for any items the materials manager has ordered.

To be able to demonstrate and train others within the department for stores and materials management services functions, including new starters during their induction process and apprentices during their programmes.

To work to any personal objectives which may be set.

To operate to any departmental policies and procedures considered appropriate by the Head of Stores & Supply Chain.

Take responsibility for the security of goods from point of receipt and ensure stock is put away in a timely manner and in its correct storage area.

Daily management of enquiries via generic email boxes, phone calls and staff coming directly to stores.

Qualifications

Essential

• Computer literacy including Microsoft Word, Outlook and Excel
• GCSE Math and English GCSE Grade 4+ or equivalent, NVQ level 3 or experience working in a Store's environment.

Desirable

• Handling & Moving Qualification or working towards

Experience

Essential

• Experience in Stores Environment
• An ability to communicate effectively with Stakeholders
• Materials Management experience
• Experience in handling & moving heavy roll cages
• To be able to train other team members as required.
• Experience of stock control / materials management systems within the NHS

Skills

Essential

• Good numeracy Skills
• Computer literacy, including Word, Excel, etc.
• Understanding of a warehouse environment
• Knowledge of Materials management processes & procedures and use of data capture and ordering systems.

Desirable

• Knowledge of Inventory Management Systems and issues.

Personal Qualities

Essential

• Dependable, flexible and trustworthy
• Ability to work independently, make decisions under pressure.
• Able to cope with distressing & emotional sights and situations & exposure to dust and ward smells.
• Good team worker
• Confident, friendly & approachable

Other

Essential

• Physically fit. Able to undertake lifting and handling of goods over most of the day.
• An ability to maintain confidentiality and trust.
• Delivery of an efficient customer focused Procurement service.
• Professional appearance.
• Skilled in the movement of handling & storage of goods.

Desirable

• Have access to independent means of transport

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).