Job summary
TABA Primary Care Network (PCN) is looking to recruit a permanent PCN
Administrator to work part-time alongside our PCN Managers to provide
additional support. This is an exciting opportunity for a motivated
individual who is capable of working independently and is flexible in
responding to the developing nature of the role. The candidate must have strong
Microsoft Word and Excel skills and some knowledge of accounts/Xero systems.
Main duties of the job
The role of the PCN administrator is to support with the delivery of
contractual requirements of the Primary Care Network Directed Enhanced Service,
additional roles reimbursement scheme recruitment, finance analysis and Impact
and investment fund target monitoring. The successful candidate will be
responsible for supporting the Clinical Directors and PCN Managers by providing
efficient secretarial and administrative support. Most of this will be using
Microsoft Word, Excel, MS Teams, Outlook and Xero accounting software.
About us
We are 11 practices covering the areas of Tyldesley, Atherton,
Boothstown and Astley within Greater Manchester serving over 57,500 patients.
We meet together monthly as a PCN Management Team, member practice leads and
practice managers to discuss our required developments and plans. Our aim is to
provide practices with additional staff that can support practices and provide
better care for our patients.
Over the last few years, the number of additional roles has expanded significantly
and we are planning to grow our current PCN team even further.
We are a group of excellent, well-run and committed practices and hope
that these additions will build on our brilliant practice teams.
Health First CIC are the host employer. The successful applicant will be
employed by Health First CIC but will work for TABA Primary Care Network. A
primary care network (PCN) consists of groups of general practices working
together with a range of local providers, including primary care, community
services, social care and the voluntary sector, to offer more personalised,
coordinated health and social care to their local populations.
Job description
Job responsibilities
Key Responsibilities:
The role of the PCN administrator is to support with the delivery of
contractual requirements of;
- The Primary Care Network Directed Enhanced Service
- Additional roles reimbursement scheme recruitment
- Finance analysis
- Impact
and investment fund target monitoring.
The successful candidate will be
responsible for supporting the Clinical Directors and PCN Managers by providing
efficient secretarial and administrative support. Most of this will be using
Microsoft Word, Excel, MS Teams, Outlook and Xero accounting software.
Wider Responsibilities:
Work with the GPs and other primary care teams within the PCN on locality
projects.
Meet with PCN Manager regularly to prioritise tasks.
Coordinate meetings, sending agendas and take accurate minutes and
produce action logs.
TABA Vision
The vision for TABA PCN is to provide a wide range
of services for our patients and colleagues that lead to positive patient
outcomes, alongside reducing the pressure on our
workforce.
The post holder will achieve this by:
1.
Working Collaboratively with each member
of the network to ensure that each voice is heard.
2.
Working in partnership with local
stakeholders to improve and expand our scope of local services to help tackle
health inequalities.
3.
Fully embedding roles into our PCN and
ensuring they feel valued and supported.
4.
Understanding that Patients are the
most important people in the health service and are at the centre of the
delivery of primary and community health care services.
Job description
Job responsibilities
Key Responsibilities:
The role of the PCN administrator is to support with the delivery of
contractual requirements of;
- The Primary Care Network Directed Enhanced Service
- Additional roles reimbursement scheme recruitment
- Finance analysis
- Impact
and investment fund target monitoring.
The successful candidate will be
responsible for supporting the Clinical Directors and PCN Managers by providing
efficient secretarial and administrative support. Most of this will be using
Microsoft Word, Excel, MS Teams, Outlook and Xero accounting software.
Wider Responsibilities:
Work with the GPs and other primary care teams within the PCN on locality
projects.
Meet with PCN Manager regularly to prioritise tasks.
Coordinate meetings, sending agendas and take accurate minutes and
produce action logs.
TABA Vision
The vision for TABA PCN is to provide a wide range
of services for our patients and colleagues that lead to positive patient
outcomes, alongside reducing the pressure on our
workforce.
The post holder will achieve this by:
1.
Working Collaboratively with each member
of the network to ensure that each voice is heard.
2.
Working in partnership with local
stakeholders to improve and expand our scope of local services to help tackle
health inequalities.
3.
Fully embedding roles into our PCN and
ensuring they feel valued and supported.
4.
Understanding that Patients are the
most important people in the health service and are at the centre of the
delivery of primary and community health care services.
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Desirable
- Further education or vocational training
- NVQ level 4 in Administration
Experience
Essential
- Experience in managing own workload and acting independently.
- Experience in providing information to customers, patients or service users.
Desirable
- Experience of NHS working practices.
- Customer Care background.
- General office procedures.
- Book keeping experience.
Skills, Competencies and Attributes
Essential
- Good command of English.
- High standard of grammar and spelling.
- Ability to prioritise own workload.
- Well organised.
- Good time management.
- Reliable and committed.
- Team worker.
- Patient focused.
- Calm and confident.
- Able to use own judgment.
- In-depth knowledge of MS Word and Excel.
- Good communication skills.
- Flexible to deal with changing priorities.
- Present a professional approach at all times.
- Efficient and self-motivated.
- Personable and approachable.
- Respect for all with a commitment to equality and diversity.
- Disciplined and organised, with the ability to work under pressure and manage own time.
- Discreet when dealing with confidential information.
- Able to work as part of a team, co-operating to work together and willing to help and assist wherever possible and appropriate.
Desirable
- Understanding of confidentiality/data protection issues.
- Knowledge of NHS policies.
- Knowledge of clinician work patterns and responsibilities.
- Knowledge of the EMIS clinical system, using EMIS Searches and Reports.
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Desirable
- Further education or vocational training
- NVQ level 4 in Administration
Experience
Essential
- Experience in managing own workload and acting independently.
- Experience in providing information to customers, patients or service users.
Desirable
- Experience of NHS working practices.
- Customer Care background.
- General office procedures.
- Book keeping experience.
Skills, Competencies and Attributes
Essential
- Good command of English.
- High standard of grammar and spelling.
- Ability to prioritise own workload.
- Well organised.
- Good time management.
- Reliable and committed.
- Team worker.
- Patient focused.
- Calm and confident.
- Able to use own judgment.
- In-depth knowledge of MS Word and Excel.
- Good communication skills.
- Flexible to deal with changing priorities.
- Present a professional approach at all times.
- Efficient and self-motivated.
- Personable and approachable.
- Respect for all with a commitment to equality and diversity.
- Disciplined and organised, with the ability to work under pressure and manage own time.
- Discreet when dealing with confidential information.
- Able to work as part of a team, co-operating to work together and willing to help and assist wherever possible and appropriate.
Desirable
- Understanding of confidentiality/data protection issues.
- Knowledge of NHS policies.
- Knowledge of clinician work patterns and responsibilities.
- Knowledge of the EMIS clinical system, using EMIS Searches and Reports.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.