Recruitment Administrator (Part-Time)

Job description

Job responsibilities

The post holder will be expected to support the recruitment of staff into Primary care roles, building upon the work developed through the Kickstart programme.

The post holder will be expected to

Support promotion and recruitment into the programme

Manage recruitment

Support the development of an induction

Liaise with key stakeholders to support new ways of working, equitable access across Greater Manchester.

Support reporting, key performance indicators, and evaluation of the programme

To deliver a professional recruitment service to candidates and managers:

To lead in posting adverts on relevant websites, including checking and raising job vacancies/requisitions from hiring managers

Completing first stage screening interviews either on the phone or on Teams

To coordinate the interview process, including supporting managers in holding interviews and drafting questions.

To support with shortlisting candidates

Maintain a professional relationship with the candidates ensuring regular contact to advise them of progress updates with their application

To work with the hiring managers to ensure a smooth and effective transition of the candidate hand-over

To assist managers in the preparation of job descriptions and person specifications, ensuring best practice is followed

Attend recruitment fairs and open days as appropriate, giving advice and information to members of the public about recruitment within the programme

Organise and support career talks with schools and colleges

Placing external adverts using various websites and different media, advising on the best solution

To support with the building of the Primary Care brand by maintaining and managing social media content

Amending the job description:

It is expected that as the organisation develops and changes it may be necessary to vary the tasks and/or the responsibilities of the post holder. This will be done in consultation with the post holder and it is hoped that agreement can be reached to any reasonable changes.

Confidentiality:

The post holder must at all times maintain complete confidentiality of the material and information that they handle. Any matters of a confidential nature, or in particular, information relating to diagnoses and treatment of patients and individual staff records must not, under any circumstances, be divulged or passed on to any unauthorised person or persons. The post holder must respect patient named confidentiality in keeping with Caldicott principles.

Data Protection:

The post holder must at all times respect the confidentiality of information in line with the requirements of the General Data Protection Regulation. This includes, if required to do so, obtaining, processing and/or using information held on a computer in a fair and lawful way, holding data only for the specified registered purposes and using or disclosing data only to authorised persons or organisations as instructed.

Policies & Procedures:

The post holder will be expected to comply with all statutory legislation, the organisations governance framework and approved national and local policy. All employees are expected to comply with all of the organisations Policies and Procedures.

General:

The post holder will be expected to be responsible for his/her continuing professional development and to take a proactive approach to maintaining personal and professional effectiveness in an evolving role.

The duties and responsibilities described in this job description are intended to be indicative but not exhaustive of the responsibilities of the post holder. As the organisation develops, the requirements of the job may change and the post holder is expected to adapt to these changes.

Person Specification

Experience

Essential

• Willingness to develop own knowledge and skills and undertake training for the role
• Experience of working in a busy office environment and responding to enquiries by telephone, Teams, e-mail and in person, either in a paid, voluntary or through work experience
• Experience of using Microsoft Word, 365, Outlook, Excel & Powerpoint
• Recent and significant experience of undertaking a range of administrative tasks and
• competence with Microsoft Office and web based systems
• Knowledge of recruitment processes
• An understanding of confidentiality and how this is applied to the recruitment and selection process

Desirable

• Recent and significant experience of working within a recruitment, employment agency or human resources environment
• Experience in planning and implementing event based recruitment activity with ongoing support to candidates
• Experience of using social media in the recruitment process.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rochdale Health Alliance

Address

The Old Post Office

No 2 The Esplanade

Rochdale

Greater Manchester

OL16 1AE

Employer's website

https://rochdalehealthalliance.co.uk/ (Opens in a new tab)