Job summary
Please note interviews will take place in person on Tuesday 17th December 2024.
The HR & Recruitment Officer will play a key role in delivering the people priorities identified within the organisations HR plan. The HR & Recruitment Officer will have a designated workload across different HR and recruitment functions. They will have access to support, advice and guidance from a HR Business Partner.
The HR & Recruitment Officer will work to organisational standards and guidance, and within the CIPD code of professional conduct at all times; ensuring that their practice is grounded in evidence-based theoretical and practical knowledge. They will be responsible for supporting new and innovative people management practice, working with the HRBP to respond to emerging knowledge and techniques.
Main duties of the job
To be the first point of contact for managers and staff with regards to employment related issues, providing advice and guidance on how to deal with a range of employee relations issues including disciplinary, grievance, performance management and sickness management.
To advise, guide and resolve queries on subjects regarding leave entitlements e.g. maternity/paternity/adoption questions.
Manage the recruitment process end to end, coordinating the processing with appropriate line managers.
Work closely with managers to understand service staffing requirements to support targeted recruitment.
Support and respond to related queries from existing and potential workers to ensure the smooth and efficient running of all recruitment and processes.
Manage recruitment records in accordance with the GDPR legislation and appropriate handling of sensitive information including right to works, referencing, professional registration checks, DBS Checks & Occupational Health.
About us
The Leeds GP Confederation has two purposes:
To be a voice for and represent General Practice in the Leeds Health and Care System:
A collective voice for General Practice that will be heard throughout the health and care system
Through representation and active participation in the health & care system to contribute to the setting of strategy and decision making
To hold contracts to enhance access to healthcare across Leeds and to provide a range of services to General Practices:
By providing services and holding contracts that directly support General practice
By having an infrastructure that enables, where appropriate, at scale working for the benefit of general practice and populations
Inclusive transparent governance
Not-for-profit
For further information, please go to www.leedsgpconfederation.org.uk
Job description
Job responsibilities
Main Duties HR
To provide HR support to employee relations investigations (e.g. grievance, disciplinary or bullying and harassment), providing beginning to end support and taking responsibility for arranging hearings if required.
To ensure that the HR Business Partner is regularly updated on progress with cases and any potential problems and delays are escalated accordingly.
Set up annual reviews for compliance checks e.g. appraisals, professional registration checks and DBSs.
Take a proactive approach with support and delivery of HR specific projects.
To support the HRBP with admin tasks related to complex work streams e.g. change management, TUPE.
To contribute and support to the implementation of HR policies/procedures and guidelines within service area and identifying and proposing changes to administrative policies/procedures and guidelines as required.
To take minutes of formal meetings when required e.g. disciplinary, grievance, sickness hearings, as well as workforce committee meetings.
To work in partnership with internal and external services and stakeholders e.g. payroll and other Trusts.
To coordinate with multidisciplinary teams e.g. planning complex meetings where flexibility is required due to differing priorities.
Liaise with admin team to manage the administrative responsibilities such as managing workforce compliance on rota management and clinical systems.
Proactively engage with CQC materials and updates that may affect compliance procedures, updating and communicating amended processes to operational team.
Main Duties Recruitment
Maintain the organisations recruitment tracker with up-to date activity outcomes, progress tracking and supporting with appropriate action where required.
Attend meetings with the wider Leeds GP Confederation operational team and provide recruitment & HR updates and communicate any compliance concerns or actions.
Work alongside Business Information Analyst to support recruitment and HR related reporting.
Place vacancies online as required (NHS Jobs / Agency/ other vacancy websites) and subsequently up-date adverts as and when required.
Organise interviews/ meetings and assist in the diary management requirements of individuals in connection with recruitment and compliance due diligence such as appraisals.
Oversee relationships with locum agencies, monitor agency compliance, fill rates and identify that SLAs are being met.
Monitor recruitment and compliance performance report on this weekly for assurance reporting to wider operational team.
Collate monitoring data and ensure accurate recording and maintenance of information regarding recruitment activities to enable the production of meaningful workforce indicator report.
Manage and develop recruitment materials such as, onboarding documents, job descriptions, advertisements, contracts for review and status reports as required for relevant meetings.
Monitoring overall progress and utilisation of resources, initiating corrective action where necessary in agreement with line managers.
Other duties may be required to meet the responsibilities of the post and the requirements of the organisation.
Key behaviours
Willingness to undertake training required to maintain and develop proficiency in HR and recruitment management skills.
Promoting inclusive practice in recruitment and HR management, fostering a diverse workplace culture.
Promoting the health and wellbeing of staff in the workplace
To be a friendly, approachable first point of contact for managers in the organisation. To be proactive to identify concerns as they arise and take action in early stages.
Job description
Job responsibilities
Main Duties HR
To provide HR support to employee relations investigations (e.g. grievance, disciplinary or bullying and harassment), providing beginning to end support and taking responsibility for arranging hearings if required.
To ensure that the HR Business Partner is regularly updated on progress with cases and any potential problems and delays are escalated accordingly.
Set up annual reviews for compliance checks e.g. appraisals, professional registration checks and DBSs.
Take a proactive approach with support and delivery of HR specific projects.
To support the HRBP with admin tasks related to complex work streams e.g. change management, TUPE.
To contribute and support to the implementation of HR policies/procedures and guidelines within service area and identifying and proposing changes to administrative policies/procedures and guidelines as required.
To take minutes of formal meetings when required e.g. disciplinary, grievance, sickness hearings, as well as workforce committee meetings.
To work in partnership with internal and external services and stakeholders e.g. payroll and other Trusts.
To coordinate with multidisciplinary teams e.g. planning complex meetings where flexibility is required due to differing priorities.
Liaise with admin team to manage the administrative responsibilities such as managing workforce compliance on rota management and clinical systems.
Proactively engage with CQC materials and updates that may affect compliance procedures, updating and communicating amended processes to operational team.
Main Duties Recruitment
Maintain the organisations recruitment tracker with up-to date activity outcomes, progress tracking and supporting with appropriate action where required.
Attend meetings with the wider Leeds GP Confederation operational team and provide recruitment & HR updates and communicate any compliance concerns or actions.
Work alongside Business Information Analyst to support recruitment and HR related reporting.
Place vacancies online as required (NHS Jobs / Agency/ other vacancy websites) and subsequently up-date adverts as and when required.
Organise interviews/ meetings and assist in the diary management requirements of individuals in connection with recruitment and compliance due diligence such as appraisals.
Oversee relationships with locum agencies, monitor agency compliance, fill rates and identify that SLAs are being met.
Monitor recruitment and compliance performance report on this weekly for assurance reporting to wider operational team.
Collate monitoring data and ensure accurate recording and maintenance of information regarding recruitment activities to enable the production of meaningful workforce indicator report.
Manage and develop recruitment materials such as, onboarding documents, job descriptions, advertisements, contracts for review and status reports as required for relevant meetings.
Monitoring overall progress and utilisation of resources, initiating corrective action where necessary in agreement with line managers.
Other duties may be required to meet the responsibilities of the post and the requirements of the organisation.
Key behaviours
Willingness to undertake training required to maintain and develop proficiency in HR and recruitment management skills.
Promoting inclusive practice in recruitment and HR management, fostering a diverse workplace culture.
Promoting the health and wellbeing of staff in the workplace
To be a friendly, approachable first point of contact for managers in the organisation. To be proactive to identify concerns as they arise and take action in early stages.
Person Specification
Knowledge & Understanding
Essential
- CIPD level 3 or working towards.
- Recruitment and compliance procedures in accordance with CQC.
- Awareness of data protection and confidentiality
- Working knowledge of current employment law and the implications the changes may have to the organisation
Desirable
- Level 5 CIPD qualification or working towards.
Practical & Intellectual Skills
Essential
- Ability to organise and plan to meet deadlines and manage time effectively.
- Ability to allocate work and monitor progress.
- Ability to prioritise work and act on own initiative where appropriate; pre-empting problems and working to solve them in an appropriate manner.
- Excellent communication skills; written and verbal articulate, legible and meaningful and able to adjust communication style and content to the audience.
Desirable
- Ability to introduce change to enhance efficiency of the work environment
Attitude & Behaviour
Essential
- Proven time management skills.
- Values differences; regards people as individuals and appreciates the value of diversity in the workplace
- Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate.
- Able to work under pressure, dealing with peaks and troughs in workload.
- Positive attitude to dealing with change; flexible and adaptable, willing to change and accept change and to explore new ways of doing things and approaches.
- Highly motivated and reliable.
- Ability and willingness to adopt a flexible approach to work on the occasions it may be required.
Experience
Essential
- Experience of working in candidate delivery either working in internal or agency recruitment.
- Experience working with high volumes of data and multi-tasking is critical.
- Experience working autonomously in a service orientated role.
- Experience of dealing with conflict and contentious incidents
- HR experience at administrator or officer level
- Significant experience of customer care
Desirable
- Health care experience in any capacity.
- Experience working in a start up environment.
System Knowledge
Essential
- Good understanding of Microsoft Office applications, including Excel, Outlook, Word and MS Teams.
- Experience of working with various people management systems.
Qualifications
Essential
- English & Maths to GCSE level A to C or equivalent qualification.
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties.
- Level 3 CIPD qualification or working towards.
- Student or Associate membership of CIPD
Desirable
- Level 5 CIPD qualification, or working towards
Person Specification
Knowledge & Understanding
Essential
- CIPD level 3 or working towards.
- Recruitment and compliance procedures in accordance with CQC.
- Awareness of data protection and confidentiality
- Working knowledge of current employment law and the implications the changes may have to the organisation
Desirable
- Level 5 CIPD qualification or working towards.
Practical & Intellectual Skills
Essential
- Ability to organise and plan to meet deadlines and manage time effectively.
- Ability to allocate work and monitor progress.
- Ability to prioritise work and act on own initiative where appropriate; pre-empting problems and working to solve them in an appropriate manner.
- Excellent communication skills; written and verbal articulate, legible and meaningful and able to adjust communication style and content to the audience.
Desirable
- Ability to introduce change to enhance efficiency of the work environment
Attitude & Behaviour
Essential
- Proven time management skills.
- Values differences; regards people as individuals and appreciates the value of diversity in the workplace
- Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate.
- Able to work under pressure, dealing with peaks and troughs in workload.
- Positive attitude to dealing with change; flexible and adaptable, willing to change and accept change and to explore new ways of doing things and approaches.
- Highly motivated and reliable.
- Ability and willingness to adopt a flexible approach to work on the occasions it may be required.
Experience
Essential
- Experience of working in candidate delivery either working in internal or agency recruitment.
- Experience working with high volumes of data and multi-tasking is critical.
- Experience working autonomously in a service orientated role.
- Experience of dealing with conflict and contentious incidents
- HR experience at administrator or officer level
- Significant experience of customer care
Desirable
- Health care experience in any capacity.
- Experience working in a start up environment.
System Knowledge
Essential
- Good understanding of Microsoft Office applications, including Excel, Outlook, Word and MS Teams.
- Experience of working with various people management systems.
Qualifications
Essential
- English & Maths to GCSE level A to C or equivalent qualification.
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties.
- Level 3 CIPD qualification or working towards.
- Student or Associate membership of CIPD
Desirable
- Level 5 CIPD qualification, or working towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
