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St Leonard's Hospice

Estates Administrator

The closing date is 22 February 2026

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Job summary

Are you a motivated and organised individual looking to make a difference in a meaningful environment?

St Leonard's Hospice is seeking a full-time Estates Administrator to join their dedicated team supporting the smooth and efficient running of the Corporate Services and Health & Safety operations.

In this varied and rewarding role, you'll provide essential administrative support to help maintain health, safety and compliance standards and ensure a professional, responsive service is given to staff, contractors and other key stakeholders.

This is a full-time position working 37.5 hours per week between office hours, Monday to Friday.

Main duties of the job

Key responsibilities of the Estates Administrator role are:

  • Serve as the primary point of contact for all estate-related visitors and enquiries
  • Assist with the coordination of the organisations health and safety management system
  • Administer compliance and maintenance records for estate assets
  • Ensure governance and compliance around building safety including coordinating the Hospices risk register

Our ideal candidate will have:

  • Previous experience of working in a busy office environment
  • Excellent communication and organisational skills including being able to multi-task and manage conflicting priorities
  • Confidence in using IT systems and handling sensitive information
  • A friendly and professional approach to customer service
  • An ability to work independently and as part of a team

What we can offer you in return:

  • Generous annual leave entitlement of up to 41 days
  • Attractive pension schemes
  • Extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
  • Free on-site parking
  • Training and development opportunities
  • A supportive and friendly working environment

About us

Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.

We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.

We do not have sponsorship status and therefore all our offers are made conditional upon our candidates submitting evidence of their right to work in the UK in conjunction with our other pre-employment checks.

Details

Date posted

09 February 2026

Pay scheme

Other

Salary

£24,735 a year

Contract

Permanent

Working pattern

Full-time

Reference number

HG1496249MaiEA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Job description

Job responsibilities

Reporting to the Estates Manager, the Estates Administrator will support with the smooth and efficient running of the Corporate Services (Catering, Facilities and Housekeeping) and Health and Safety operations. Provide administrative support to help maintain health, safety and compliance standards, and ensure a professional, responsive service is given to staff, contractors, and other key stakeholders.

Main duties and responsibilities

Administrative Support

1. Serve as the primary point of contact for all estate-related visitors and enquiries, distributing and actioning items as appropriate, ensuring urgent matters are promptly brought to the attention of relevant staff.

2. Coordinate the organisations health and safety management system, allocating jobs to staff efficiently and tracking completion to ensure timely service delivery.

3. Liaise with suppliers and contractors, coordinating work as directed, following up on requests, monitoring progress, and escalating issues to the Estates Manager as required.

4. Administer compliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence to BS standards, UK regulations, and environmental and safety requirements, escalating as required.

5. Ensure governance and compliance around building safety, including the co-ordination of the risk register, maintaining up-to-date records, reviewing and updating documentation, and supporting preparation of reports, audits, and regulatory compliance activities.

6. Order and maintain corporate services supplies, ensuring compliance with purchasing and finance procedures.

7. Schedule meetings and appointments, prepare rooms, take minutes and circulate agendas and action points.

8. Supervise estate-based volunteers, providing support where needed to help them achieve their full potential.

Job description

Job responsibilities

Reporting to the Estates Manager, the Estates Administrator will support with the smooth and efficient running of the Corporate Services (Catering, Facilities and Housekeeping) and Health and Safety operations. Provide administrative support to help maintain health, safety and compliance standards, and ensure a professional, responsive service is given to staff, contractors, and other key stakeholders.

Main duties and responsibilities

Administrative Support

1. Serve as the primary point of contact for all estate-related visitors and enquiries, distributing and actioning items as appropriate, ensuring urgent matters are promptly brought to the attention of relevant staff.

2. Coordinate the organisations health and safety management system, allocating jobs to staff efficiently and tracking completion to ensure timely service delivery.

3. Liaise with suppliers and contractors, coordinating work as directed, following up on requests, monitoring progress, and escalating issues to the Estates Manager as required.

4. Administer compliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence to BS standards, UK regulations, and environmental and safety requirements, escalating as required.

5. Ensure governance and compliance around building safety, including the co-ordination of the risk register, maintaining up-to-date records, reviewing and updating documentation, and supporting preparation of reports, audits, and regulatory compliance activities.

6. Order and maintain corporate services supplies, ensuring compliance with purchasing and finance procedures.

7. Schedule meetings and appointments, prepare rooms, take minutes and circulate agendas and action points.

8. Supervise estate-based volunteers, providing support where needed to help them achieve their full potential.

Person Specification

Personal

Essential

  • Able to work on own initiative and work as part of a team
  • Flexible and adaptable to meet the changing needs of the service
  • Courteous and respectful of others
  • Confident

Communication

Essential

  • Excellent verbal and written communication skills
  • Proven interpersonal skills
  • Ability to communicate at all levels within the Hospice and to external stakeholders

IT

Essential

  • Good IT skills
  • Proficient in using Microsoft applications (Word, Excel, PowerPoint, Outlook)
  • Demonstrate knowledge of inputting and retrieving data accurately

Desirable

  • Experience of using various IT systems such as health and safety or facilities management software

Experience

Essential

  • Previous experience of working in a busy office environment in an administrative function
  • Experience of working in a people facing role
  • Ability to multi-task and manage conflicting priorities
  • Ability to work confidentially and with high levels of discretion and accuracy
  • Demonstrate problem solving skills using own judgement and initiative

Desirable

  • Experience in stock ordering
  • A knowledge of health and safety requirements and specialist terminology
  • An understanding of compliance and auditing
Person Specification

Personal

Essential

  • Able to work on own initiative and work as part of a team
  • Flexible and adaptable to meet the changing needs of the service
  • Courteous and respectful of others
  • Confident

Communication

Essential

  • Excellent verbal and written communication skills
  • Proven interpersonal skills
  • Ability to communicate at all levels within the Hospice and to external stakeholders

IT

Essential

  • Good IT skills
  • Proficient in using Microsoft applications (Word, Excel, PowerPoint, Outlook)
  • Demonstrate knowledge of inputting and retrieving data accurately

Desirable

  • Experience of using various IT systems such as health and safety or facilities management software

Experience

Essential

  • Previous experience of working in a busy office environment in an administrative function
  • Experience of working in a people facing role
  • Ability to multi-task and manage conflicting priorities
  • Ability to work confidentially and with high levels of discretion and accuracy
  • Demonstrate problem solving skills using own judgement and initiative

Desirable

  • Experience in stock ordering
  • A knowledge of health and safety requirements and specialist terminology
  • An understanding of compliance and auditing

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Estates Manager

Dler Mohamed

hr@stleonardshospice.org.uk

01904777742

Details

Date posted

09 February 2026

Pay scheme

Other

Salary

£24,735 a year

Contract

Permanent

Working pattern

Full-time

Reference number

HG1496249MaiEA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Supporting documents

Privacy notice

St Leonard's Hospice's privacy notice (opens in a new tab)