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St Leonard's Hospice

Accounts Administrator

The closing date is 31 May 2025

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Job summary

Are you looking for a new opportunity within a rewarding and worthwhile environment?

We have a great opportunity for an experienced Accounts Administrator to join the Hospice's Finance Team for an 18 month fixed term period. Working in a small dedicated Finance team, our Accounts Administrator will play a full part in all of the main duties of the department ensuring the smooth running of the operations.

This is a part-time position working 22.5 hours per week within normal office hours between Monday Friday for a fixed period of 18 months. Consideration will be given to how the hours are worked.

Main duties of the job

  • Receipting, banking and recording income received which includes donations from fundraising
  • Managing the purchase to pay process including raising POs, processing purchase invoices and supplier payments
  • Analysing and posting income received from card terminals from places including the retail shops
  • Preparing and posting monthly accruals journals

Our ideal candidates will:

  • Have purchase ledger experience including processing purchase invoices, paying suppliers and reconciliation of suppliers statements
  • Have excellent organisational skills including attention to detail and the ability to manage and prioritise their workload
  • Be a competent user of the Microsoft package

What we can offer you in return:

  • Generous annual leave entitlement of up to 41 days
  • Attractive pension schemes
  • Extensive employee discounts on shops, holidays and lifestyle choices
  • Free on-site parking
  • A supportive and friendly working environment
  • Training and development opportunities

About us

Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.

We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.

We do not have sponsorship status and therefore all our offers are made conditional upon our candidates submitting evidence of their right to work in the UK in conjunction with our other pre-employment checks.

Details

Date posted

09 May 2025

Pay scheme

Other

Salary

£14,526 to £15,493 a year

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

HG1307706MaiAA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Job description

Job responsibilities

The post holder will be expected to play a full part in all of the main duties of the Finance Department and assist in the wider corporate services functions. With key responsibilities include processing receipts, suppliers invoices and expenses claims and to comply with and ensure Financial Procedures are followed and adhered to.

Main duties and responsibilities

Income

1. Receipt, bank and record income received and to update computer records.

2. Produce summaries for direct deposit income and to update computer records.

3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.

4. Upload weekly sales files for the Hospice shops and agree carry-over bank account balance.

5. Analyse and post income received from card terminals.

6. Prepare and post monthly accrued income.

7. Agree Paypal bank account and arrange transfers as required.

Expenditure

1. Administer and process nominal payments.

2. Maintain an imprest petty cash system.

3. Prepare employee expenses and process payments.

4. Prepare and post monthly accruals journals.

5. Verify new supplier details and open an account on computer records.

6. Prepare and process purchase invoices.

7. Make payments to suppliers.

8. Reconcile suppliers statements to purchase ledger.

General

1. View and action incoming mail via the departments email inbox daily and sort the post.

2. Organise the archiving of the department records.

3. Provide assistance to the Hospice Auditors as required.

4. Assist managers and budget holders with financial enquiries.

5. Assist the Accounts Manager as required.

6. Take responsibility in conjunction with other finance staff, for the security of the Finance Office.

Job description

Job responsibilities

The post holder will be expected to play a full part in all of the main duties of the Finance Department and assist in the wider corporate services functions. With key responsibilities include processing receipts, suppliers invoices and expenses claims and to comply with and ensure Financial Procedures are followed and adhered to.

Main duties and responsibilities

Income

1. Receipt, bank and record income received and to update computer records.

2. Produce summaries for direct deposit income and to update computer records.

3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.

4. Upload weekly sales files for the Hospice shops and agree carry-over bank account balance.

5. Analyse and post income received from card terminals.

6. Prepare and post monthly accrued income.

7. Agree Paypal bank account and arrange transfers as required.

Expenditure

1. Administer and process nominal payments.

2. Maintain an imprest petty cash system.

3. Prepare employee expenses and process payments.

4. Prepare and post monthly accruals journals.

5. Verify new supplier details and open an account on computer records.

6. Prepare and process purchase invoices.

7. Make payments to suppliers.

8. Reconcile suppliers statements to purchase ledger.

General

1. View and action incoming mail via the departments email inbox daily and sort the post.

2. Organise the archiving of the department records.

3. Provide assistance to the Hospice Auditors as required.

4. Assist managers and budget holders with financial enquiries.

5. Assist the Accounts Manager as required.

6. Take responsibility in conjunction with other finance staff, for the security of the Finance Office.

Person Specification

Other

Essential

  • Be prepared to assist with Hospice fundraising activities

Personal

Essential

  • Integrity, discretion and be able to respect confidentially
  • Courteous and respectful of others
  • Enthusiasm
  • Confident

Communication

Essential

  • Proven interpersonal skills
  • Ability to be sensitive and empathetic
  • Effective team player
  • Ability to communicate at all levels within the Hospice

Qualifications

Essential

  • Good general education

Desirable

  • AAT (Fully/Part Qualified) or equivalent

Experience

Essential

  • Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
  • Managing an Imprest petty cash system
  • Double-entry book keeping
  • Excellent organisational skills
  • Ability to work under pressure
  • Attention to detail/accuracy
  • Able to manage and prioritise workload

Desirable

  • Experience of banking & receipting incoming cash & cheques
  • Processing travel & subsistence claims

IT

Essential

  • Competent user of Microsoft Word & Excel with good keyboard skills

Desirable

  • Sage Line 50 Accounting Software
Person Specification

Other

Essential

  • Be prepared to assist with Hospice fundraising activities

Personal

Essential

  • Integrity, discretion and be able to respect confidentially
  • Courteous and respectful of others
  • Enthusiasm
  • Confident

Communication

Essential

  • Proven interpersonal skills
  • Ability to be sensitive and empathetic
  • Effective team player
  • Ability to communicate at all levels within the Hospice

Qualifications

Essential

  • Good general education

Desirable

  • AAT (Fully/Part Qualified) or equivalent

Experience

Essential

  • Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
  • Managing an Imprest petty cash system
  • Double-entry book keeping
  • Excellent organisational skills
  • Ability to work under pressure
  • Attention to detail/accuracy
  • Able to manage and prioritise workload

Desirable

  • Experience of banking & receipting incoming cash & cheques
  • Processing travel & subsistence claims

IT

Essential

  • Competent user of Microsoft Word & Excel with good keyboard skills

Desirable

  • Sage Line 50 Accounting Software

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HR Adviser

Hannah Gibson

hr@stleonardshospice.org.uk

01904777742

Details

Date posted

09 May 2025

Pay scheme

Other

Salary

£14,526 to £15,493 a year

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

HG1307706MaiAA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Supporting documents

Privacy notice

St Leonard's Hospice's privacy notice (opens in a new tab)