Job responsibilities
Job Title:Lung Health Check Administrator
Main Place of Work:Cobalt Health, Linton House, Thirlestaine Road, Cheltenham,GL53 7AS
Responsible to:Head of PET/CT and CT
Accountable to:Chief Executive, Cobalt Health
Line management
There is no line management responsibility associated with this role.
Job Purpose:
Support the day-to-day operation of the Lung Health Check (LHC) service with administrative functions.
Maintenance of inventory and ordering of supplies, supporting logistics and staff rostering.
Support the LHC Operations Manager, Head of Department, and deputies with administrative duties.
Key Relationships
Cobalt staff team, mobile site staff, logistics, support engineers and patients.
Key areas of responsibility will include:
Specific Duties
- To provide administrative support to the LHC Operational Manager, Head of Department, and deputies to include scheduling, organising logistics, coordinating meetings and events.
- To maintain contact with each mobile LHC site daily.
- To liaise with external healthcare agencies for staffing requirements
- To organise the cleaning schedules for mobile and relocatable units working with external providers.
- To cover for the CT/PT CT Administrator and their duties.
- To arrange the purchase of stock for mobile units, maintaining an inventory of stock levels
- To maintain records relating to the logistics of mobile units.
- To support the Head of Department with new departmental staff induction training.
- Attend department meetings as appropriate.
- Support the departments SharePoint site with relevant documents.
- Receive, screen, and make telephone calls on behalf of the department to include general enquiries from outside sources such as patients, and other agencies and resolving enquiries where possible, taking messages or redirecting calls as appropriate and ensuring that adequate and timely action is taken.
- To book external venues for meetings when required.
- Other general administrative duties. Maintain staff rosters for all scanners including mobile units in accordance with operational policies and procedures, health and safety and risk management.
Management of Resources
- Monitor and maintain sufficient and appropriate equipment and supplies to support the department.
Teamwork
- To work collaboratively with other departments within Cobalt.
- Taking an active part in team meetings
- Champion the professional integrity of the organisation.
- Adhere to corporate policy and procedures.
- Advise and mentor staff members, particularly junior staff members.
Confidentiality
Under no circumstances either during or after the end of your employment (however it is terminated) may you divulge to any unauthorised person confidential information relating to the Charity. This includes, but is not limited to, information covering patients, individual staff records, industrial relations, financial affairs, contract terms and prices or business forecasts.
Data Protection
If required to do so, to obtain, process and/or use information held on computer or other IT system in a fair and lawful way. To hold data only for specific registered purpose and not use or disclose it in any way incompatible with such purpose. To disclose data only to authorised persons or organisations as instructed.
DBS Disclosure
All appointments are subject to a satisfactory initial DBS check by the Disclosure and Baring Service and satisfactory repeat checks, carried out in line with the policy in force at the time. Failure to disclose any convictions or cautions may result in the withdrawal of the post or termination of contract.
Equality and Diversity
It is the responsibility of all employees to support the Charitys vision of promoting a positive approach to diversity and equality of opportunity, to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply through the implementation of Equality & Diversity Strategies and Policies.
Health and Safety
In addition to any responsibilities specified within your job description above, it is your duty to:
- Take reasonable care of the health and safety of yourself and of the other people who may be affected by actions and omissions at work.
- Co-operate with the employer in ensuring that all statutory and other requirements are complied with.
Infection Control
Make themselves aware of their responsibilities for infection prevention and control. Co-operate with the employer in ensuring that all infection prevention and control policies and procedures are complied with. Conduct hand hygiene in accordance with Cobalt policy, challenging those around you who do not.
Information Governance
You should be aware of all information governance policies and procedures, in order to ensure necessary safeguards are upheld for the appropriate use of patient and personal information.
Personal Development
You are required to participate in the organisations annual appraisal scheme. The end of year appraisal will include a personal development review where progress made over the last year is discussed and agreed. Focus on the following years departmental and personal objectives will be identified, discussed and agreed.
You are expected to maintain competency, learning new techniques and technology as required and retain records of continuing professional development (cpd) to ensure continuity of membership to your professional organisation.
All staff are encouraged to participate in training/activities that will help develop their wider skills and assist them in managing their personal welfare and be attentive to the welfare of colleagues.
Completion of Cobalt Healths mandatory training programme.
The Environment and EMS
Cobalt is committed to protecting the local and global environment and supporting the development of the concept of sustainable healthcare. To help achieve these aims Cobalt has developed an Environmental Management System (EMS) to proactively manage the Charitys impact on the environment, and you have a crucial role to play within in this. In addition to attending training and any responsibilities specified within your job description above, you are required to familiarise yourself with Cobalts EMS and policies, to understand and contribute to the achievement of Cobalts environmental objectives and targets, and to provide feedback through line management or CSR Champions.
This is an outline of the post-holder's duties and responsibilities. It is not intended as an exhaustive list and may change from time to time in order to meet the changing needs of the Charity.
This post is subject to the terms and conditions of employment of Cobalt Health.
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