Project Officer 12 Months FTC

Job summary

As a Project Officer you will be involved in a range of project work working as part of our wider team and supporting a range of colleagues and project tasks, as well as coordinating activities across the team. You will provide project management support to Managers and staff, ensuring that all project documentation such as project plans, highlight reports, lessons learned reports, risks and issues logs are maintained to a high standard. The post holder will be responsible for their own workload, including having responsibility for preparing meeting agendas and papers, managing the teams calendars and email account.

The successful candidate will have excellent communication skills, both written and verbal. You will collaborate with clinical and operational teams to diagnose the root causes of issues, design and test solutions, and enact sustainable changes. Projects range from estates programmes to clinical pathway redesign, to digital innovation schemes or supporting individuals to deliver a QI improvement.

Were looking for colleagues who are organised, proactive, positive and flexible. Most importantly, we are looking for people who are passionate about improving outcomes and delivering changes that make a real difference for our children, families, communities and services.

The job is based on site in one of our hospices 3 days a week and flexibly either at the hospice or at home for the other 2 days a week.

Main duties of the job

Key Responsibilities:

Administrative Support: Provide comprehensive administrative support to the project management team, including scheduling meetings, preparing agendas, and maintaining project documentation.

Tracking Progress: Monitor project progress and update project timelines. Report any deviations from the plan to the Project Manager.

Database Functionality: Implementing the improvements required to the Caredatabase forms and systems across different teams in the care directorate.

Coordination: Coordinate project activities, ensuring that all team members are aligned with project goals and deadlines. Facilitate communication between stakeholders and team members.

Documentation: Maintain accurate and up-to-date project documentation, including project plans, status reports, and meeting minutes.

Budget Management: Assist in tracking project budgets and expenditures, ensuring that financial resources are used efficiently.

Stakeholder Communication: Serve as a point of contact for stakeholders, addressing inquiries and providing updates on project status.

Risk Management: Identify potential risks and issues within the project and assist in developing mitigation strategies.

Quality Assurance: Ensure that project deliverables meet quality standards and are delivered on time.

About us

Shooting Star Childrens Hospices provides specialist care and support to families who have a baby, child or young person with a life-limiting condition, or who have been bereaved. Rated Outstanding by the Care Quality Commission, we support families across Surrey, north-west London and south-west London from diagnosis to end of life and throughout bereavement with a range of nursing, practical, emotional and medical care.

The Strategy and Partnerships Team at Shooting Star Children's Hospices focuses on developing and implementing strategic initiatives to advance the Hospices mission and expand its impact. This team builds and nurtures partnerships with key stakeholders, including healthcare providers, government agencies, corporate sponsors, and community organisation, to enhance service delivery, raise awareness, and secure resources for the hospices. They provide Project Management for the Strategy initiatives across the whole organisation. They also analyse market trends, conduct research, and develop long-term plans to ensure the sustainability and growth of Shooting Star Children's Hospices.

Employer details

Employer name

Shooting Star Children’s Hospices

Address

The Avenue

Hampton

TW12 3RA

Employer's website

https://www.shootingstar.org.uk/ (Opens in a new tab)

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Employer details

Employer name

Shooting Star Children’s Hospices

Address

The Avenue

Hampton

TW12 3RA

Employer's website

https://www.shootingstar.org.uk/ (Opens in a new tab)

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