Finance Officer

Job description

Job responsibilities

JOB DESCRIPTION - FINANCE OFFICER

REPORTS TO - FINANCE MANAGER

BASED AT - ST ELIZABETH HOSPICE

To support the Finance team in delivering accurate and timely financial information, ensuring robust financial controls, and contributing to the development of financial systems and processes. The Finance Officer will bridge the gap between transactional processing and management reporting, supporting both operational and strategic finance functions.

SAFEGUARDING RESPONSIBILITIES

Demonstrate a commitment to keeping adults and young people safe

Report any disclosure made to you to the appropriate person

Report any safeguarding concerns in the workplace to the appropriate person

Maintain an awareness of the Hospices policies in relation to safeguarding

Line management and development of financial administration team and volunteers with oversight of all transactional processes to ensure accurate and timely provision of services

Assist in the preparation of monthly management accounts, including journal entries, accruals, and prepayments.

Perform regular balance sheet reconciliations and investigate discrepancies.

Maintain and update the Fixed Asset Register.

Oversee the accuracy of income and expenditure postings, liaising with relevant departments.

Contribute to the development and documentation of financial procedures and internal controls.

Organise/provide cover for key finance functions such as accounts payable, treasury and accounts receivable during periods of absence.

Assist with year-end processes and preparation of audit schedules.

Contribute to ad-hoc projects as required

Where you are a member of a professional body you are required to conform to the professional standards set by that body. You are required to ensure your registration is current and practice continuous professional development;

Because of the special nature of the hospice and its work the post holder may on occasion be asked to undertake other duties to help maintain our high standard of care; to uphold the hospice values at all times.

THIS JOB DESCRIPTION IS NOT NECESSARILY EXHAUSTIVE AND MAY BE SUBJECT TO REVIEW BY THE LINE MANAGER IN CONJUNCTION WITH THE POST HOLDER

Person Specification

Specific Skills

Essential

• Strong Excel skills
• Broad knowledge of the business environment and knowledge of managing digital accounting systems.
• High attention to detail and accuracy
• Ability to prioritise workload and meet deadlines
• Ability to work both independently and as part of a team

Qualifications

Essential

• AAT qualified or working towards, or equivalent experience
• GCSEs (or equivalent) in English and Maths

Experience

Essential

• Experience with computerised accounting systems
• Experience of preparing balance sheet reconciliations

Desirable

• Line management experience
• Exposure to management accounts or budget preparation
• Understanding of charity finance or VAT in the not-for-profit sector
• Working with volunteers

Communication Skills

Essential

• Strong communication skills, both written and verbal
• Ability to explain and teach new processes to team members
• Tactful and approachable

Personal Qualities

Essential

• Integrity and confidentiality
• Self-motivated and proactive
• Calm and compassionate
• Team player with a flexible approach
• Willingness to learn and develop professionally

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St Elizabeth Hospice

Address

565 Foxhall Road

Ipswich

Suffolk

IP3 8LX

Employer's website

https://www.stelizabethhospice.org.uk/ (Opens in a new tab)