Job summary
This is an exciting opportunity for a proactive individual to work for a new invention capability at UCLPartners.
We are building a new capability to support provider-led invention and embed this into our broader program of innovation work, collaborating with NHS organisations, funds, industry partners, and academic institutions to build capacity, support and scale impactful innovations, and advance health technology.
To apply for this role, please visit our website at:
https://uclpartners.com/vacancy/invention-coordinator/
Main duties of the job
The Invention Coordinator is integral to providing comprehensive project coordination and administrative support to the team. This role will support a busy team to operate effectively across a broad range of activities both internally and externally.
We are looking for someone who is an organised,
proactive and creative individual that can provide excellent administrative,
communications and project support and has skills in MS Office including
Outlook, Word, Excel and PowerPoint.
About us
We are a health innovation partnership. Our mission is to help five million people from North London to the Essex coast live longer, healthier lives. We solve the biggest health challenges through research and innovation, speeding up the delivery of solutions that improve health and care. Please visit our website to find out more about us, our values and how we work.
We offer flexible working arrangements. We operate hybrid working at UCLPartners: our staff combine on-site and remote working, enabling us to come together when it matters most and promote a healthy work-life balance.
Job description
Job responsibilities
-
Oversee all aspects of administration for a
range of projects and programmes. This includes the coordination and planning
of meetings with internal and external stakeholders, including setting of
agenda items, supporting on meeting outputs including taking minutes, logging
actions, and follow up
-
Manage and coordinate events and workshops from
concept to delivery, including development of registration processes,
coordination of presenters and content development, facilitation of break-out
rooms, and creation/analysis of post-event evaluation
-
Manage the events calendar
-
Support the delivery of projects, including by
contributing to research, writing reports and presentations, and organising
meetings and events
-
Support the team with arranging stakeholder
meetings and diary management
-
Manage data entry into the customer relationship
management (CRM) system and maintain stakeholder contact lists
-
Implement policies or guidance for your work
area and propose changes to working practices or procedures for your team/function
- Understand
a range of routine work procedures both in and outside your immediate work area
-
Support onboarding and new starter processes
-
Manage professional relationships with a wide
range of internal and external stakeholders, and act as lead point of contact
for some external stakeholders
-
Maintain key team and project documents
-
Support collation of data for monthly progress
reports for various stakeholders
-
Be a pro-active member of the UCLPartners-wide
administration team, attending admin team meetings and sharing responsibility
for general office functions
-
An understanding of how we support patient and
public involvement in our work
-
A commitment to equity, diversity and inclusion
and an understanding of how these principles apply to this role.
Job description
Job responsibilities
-
Oversee all aspects of administration for a
range of projects and programmes. This includes the coordination and planning
of meetings with internal and external stakeholders, including setting of
agenda items, supporting on meeting outputs including taking minutes, logging
actions, and follow up
-
Manage and coordinate events and workshops from
concept to delivery, including development of registration processes,
coordination of presenters and content development, facilitation of break-out
rooms, and creation/analysis of post-event evaluation
-
Manage the events calendar
-
Support the delivery of projects, including by
contributing to research, writing reports and presentations, and organising
meetings and events
-
Support the team with arranging stakeholder
meetings and diary management
-
Manage data entry into the customer relationship
management (CRM) system and maintain stakeholder contact lists
-
Implement policies or guidance for your work
area and propose changes to working practices or procedures for your team/function
- Understand
a range of routine work procedures both in and outside your immediate work area
-
Support onboarding and new starter processes
-
Manage professional relationships with a wide
range of internal and external stakeholders, and act as lead point of contact
for some external stakeholders
-
Maintain key team and project documents
-
Support collation of data for monthly progress
reports for various stakeholders
-
Be a pro-active member of the UCLPartners-wide
administration team, attending admin team meetings and sharing responsibility
for general office functions
-
An understanding of how we support patient and
public involvement in our work
-
A commitment to equity, diversity and inclusion
and an understanding of how these principles apply to this role.
Person Specification
Experience
Essential
- Highly proactive and able to work autonomously, prioritise, organise and plan own workload and deliver results consistently
- Ability to work as part of a team and independently without supervision, making decisions or requesting support as appropriate
- Significant administrative experience including initiating and maintaining office systems
- Proficient in use of MS Office (including basic Excel analysis), with an ability to quickly get up to speed with and effectively use a range of systems and web applications, including customer relationship management systems, as part of a team coordinator or administrator role
- Experience of managing multiple concurrent tasks in a fast-paced and changing environment
- Experience co-ordinating meetings and workshops and/or events involving internal and external stakeholders
- Ability to make judgements involving facts or situations, some of which require analysis and could impact business as usual
- Ability to maintain/update project plans, project reports with direction or supporting teams in managing projects. Experience of managing projects is advantageous, though not essential.
- Effective problem-solving skills and ability to respond to sudden unexpected demands, including using judgement to deliver troubleshooting activity as required
- Ability to act on own initiative with a proactive attitude to work
- Excellent time-management and organisational skills, and attention to detail
- Good written and verbal communication skills with the confidence to develop productive working relationships and communicate effectively with people in a wide range of professional roles, as well as with patients and public that are involved in our work.
Person Specification
Experience
Essential
- Highly proactive and able to work autonomously, prioritise, organise and plan own workload and deliver results consistently
- Ability to work as part of a team and independently without supervision, making decisions or requesting support as appropriate
- Significant administrative experience including initiating and maintaining office systems
- Proficient in use of MS Office (including basic Excel analysis), with an ability to quickly get up to speed with and effectively use a range of systems and web applications, including customer relationship management systems, as part of a team coordinator or administrator role
- Experience of managing multiple concurrent tasks in a fast-paced and changing environment
- Experience co-ordinating meetings and workshops and/or events involving internal and external stakeholders
- Ability to make judgements involving facts or situations, some of which require analysis and could impact business as usual
- Ability to maintain/update project plans, project reports with direction or supporting teams in managing projects. Experience of managing projects is advantageous, though not essential.
- Effective problem-solving skills and ability to respond to sudden unexpected demands, including using judgement to deliver troubleshooting activity as required
- Ability to act on own initiative with a proactive attitude to work
- Excellent time-management and organisational skills, and attention to detail
- Good written and verbal communication skills with the confidence to develop productive working relationships and communicate effectively with people in a wide range of professional roles, as well as with patients and public that are involved in our work.
