Nimbuscare Ltd

HR & Recruitment Administrator (Part - time)

The closing date is 30 October 2025

Job summary

Join Our HR Team Make an Impact!

Are you organised, proactive, and passionate about people? Were looking for a part-time HR & Recruitment Administrator to play a key role in attracting and supporting the best talent for our organisation.

This is more than administration, its an opportunity to contribute to a workplace where excellence, flexibility, integrity, collaboration, accessibility and care are at the heart of everything we do.

What Youll Do:

  • Coordinate the end-to-end recruitment process, from posting vacancies to scheduling interviews.
  • Support managers and candidates to ensure a smooth, positive recruitment experience.
  • Maintain accurate HR records and contribute to effective HR administration.
  • Be part of a supportive team that values collaboration and shared success.

What Were Looking For:

  • Experience in recruitment or HR administration.
  • Strong prioritisation, organisational skills and attention to detail.
  • Strong ability to multi task and mange conflicting priorities.
  • Excellent communication skills and a professional, approachable manner.
  • Ability to work independently while supporting a collaborative team.

What We Offer:

  • Part-time hours with flexible working.
  • A chance to make a real difference to our team and organisation.
  • A supportive, inclusive environment where your contributions matter.

Main duties of the job

The HR & Recruitment Administrator provides fundamental administrative and recruitment support to the HR team, ensuring high-quality, efficient processes that enable the organisation to attract, retain, and develop its workforce.

About us

About Us

Nimbuscare is a not-for-profit organisation that aims to be a collaborative and agile provider that cares for its people and patients. Nimbuscare is based in York and is owned by all the practices in the city, however we deliver services over a wider footprint.

Who are we

We deliver Urgent Care services in collaboration with the hospital and GP practices in York, Scarborough, Whitby, Malton and Selby. We also provide community-based frailty care, which focuses on treating people in the community where we can. We also aim to shift services into the community where possible, for example our community diagnostic centres run in partnership with the Acute Trust.

We are committed to contributing towards a better NHS based on equity, fairness, innovation, collaboration and quality.

We are part of the system, and we are here to stay.

Nimbuscare is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive supportive culture that values and celebrates our differences.

As a Disability Confident Committed employer disabled applicants who meet the essential criteria for this job are guaranteed an interview.

Please note Nimbuscare does not hold a license to sponsor any visa applications and we are unable to provide any advice about visas.

Details

Date posted

16 October 2025

Pay scheme

Other

Salary

£14,461.20 a year - £24102 full-time equivalent

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0260-25-0106

Job locations

Gateway 1

Holgate Park Drive

Holgate

York

YO26 4GG


Job description

Job responsibilities

Main Duties and Responsibilities

Recruitment Focus:

  • Coordinate the full recruitment process, including advertising of job vacancies, monitoring applications and supporting with the interview process and subsequent onboarding for prospective employees.
  • Manage the recruitment inbox and respond to candidate queries promptly.
  • Prepare interview packs and support interview panels as needed.
  • Schedule interviews, including managing calendars and booking meeting rooms.
  • Assist with onboarding documentation and ensure all pre-employment checks are completed.
  • Maintain accurate recruitment records and reports.

HR Administration:

  • Keep staff records up to date in the HR Management System ( PeopleHR) and e-learning platform.
  • Produce and circulate staff information as required.
  • Organise HR meetings and take accurate notes as needed.
  • Create and maintain personnel files on PeopleHR.
  • Provide general administrative support to the HR team as needed.

Job description

Job responsibilities

Main Duties and Responsibilities

Recruitment Focus:

  • Coordinate the full recruitment process, including advertising of job vacancies, monitoring applications and supporting with the interview process and subsequent onboarding for prospective employees.
  • Manage the recruitment inbox and respond to candidate queries promptly.
  • Prepare interview packs and support interview panels as needed.
  • Schedule interviews, including managing calendars and booking meeting rooms.
  • Assist with onboarding documentation and ensure all pre-employment checks are completed.
  • Maintain accurate recruitment records and reports.

HR Administration:

  • Keep staff records up to date in the HR Management System ( PeopleHR) and e-learning platform.
  • Produce and circulate staff information as required.
  • Organise HR meetings and take accurate notes as needed.
  • Create and maintain personnel files on PeopleHR.
  • Provide general administrative support to the HR team as needed.

Person Specification

Qualifications

Essential

  • GCSE or equivalent

Desirable

  • Qualified to CIPD Level 3 or above

Experience

Essential

  • Proven administrative experience, ideally within HR or recruitment
  • Strong organisational skills with the ability to manage multiple priorities and multi-task.
  • Attention to detail and accuracy in record-keeping.

Desirable

  • Experience in the healthcare or social care sector.
  • Knowledge of employment legislation and HR best practice.
  • Experience supporting recruitment campaigns.

Skills and Attributes

Essential

  • Excellent communication skills, both written and verbal
  • Ability to work independently and collaboratively within a team
  • Proficient in Microsoft Office applications (Word, Excel, Outlook)

Desirable

  • Understanding of confidentiality and data protection requirements
  • Experience using applicant tracking or recruitment software
Person Specification

Qualifications

Essential

  • GCSE or equivalent

Desirable

  • Qualified to CIPD Level 3 or above

Experience

Essential

  • Proven administrative experience, ideally within HR or recruitment
  • Strong organisational skills with the ability to manage multiple priorities and multi-task.
  • Attention to detail and accuracy in record-keeping.

Desirable

  • Experience in the healthcare or social care sector.
  • Knowledge of employment legislation and HR best practice.
  • Experience supporting recruitment campaigns.

Skills and Attributes

Essential

  • Excellent communication skills, both written and verbal
  • Ability to work independently and collaboratively within a team
  • Proficient in Microsoft Office applications (Word, Excel, Outlook)

Desirable

  • Understanding of confidentiality and data protection requirements
  • Experience using applicant tracking or recruitment software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nimbuscare Ltd

Address

Gateway 1

Holgate Park Drive

Holgate

York

YO26 4GG


Employer's website

https://www.primarycareyork.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nimbuscare Ltd

Address

Gateway 1

Holgate Park Drive

Holgate

York

YO26 4GG


Employer's website

https://www.primarycareyork.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment Team

Recruitment Team

nimbuscare.recruitment@nhs.net

Details

Date posted

16 October 2025

Pay scheme

Other

Salary

£14,461.20 a year - £24102 full-time equivalent

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0260-25-0106

Job locations

Gateway 1

Holgate Park Drive

Holgate

York

YO26 4GG


Supporting documents

Privacy notice

Nimbuscare Ltd's privacy notice (opens in a new tab)