Job summary
We are seeking an enthusiastic and
motivated HR Assistant to join our dynamic and friendly HR team.
This key role is crucial in
supporting and delivering an efficient, proactive HR and Recruitment Service
across the organisation. As an HR Assistant, you will be responsible for
providing HR administrative support and offering best practice advice on many
aspects of HR and recruitment, ensuring that processes run smoothly throughout
the employee life cycle.
This role plays a vital part in the
accurate and timely processing of payroll and NHS Pensions administration, and
you will be responsible for meeting specific monthly deadlines.
Main duties of the job
To deal effectively and efficiently
with all operational HR queries, including dealing diplomatically and
professionally with sensitive or difficult situations, whilst ensuring
deadlines are met.
To
collate payroll information effectively, accurately and efficiently on a
monthly basis and forward onto Finance for processing.
To
support the administration of adding new starters to NHS Pensions Online and
completing monthly and annual uploads into the Making Contributions Payment
Portal in conjunction with Finance.
To
undertake quarterly statutory and mandatory training compliance audits,
producing reports and escalating risks to Associate Director of HR as
appropriate.
To
support the HR team as required and within your competency level.
To
advise managers and employees on routine HR queries, e.g. sickness absence,
recruitment, terms and conditions of service, seeking advice and guidance as
necessary.
Update
and create HR Policies / Processes as required.
To
ensure that HR files and records are maintained via the HR Management System,
supporting managers as required.
Support
with all recruitment and selection administration, including advertising
vacancies, preparing interview packs, producing and sending letters for
interviews, requesting references, preparation and issue of offer letters,
including relevant forms and introduction material.
To
take minutes at meetings relating to HR processes.
To
liaise with staff / union representatives as applicable.
About us
Nimbuscare is a not-for-profit organisation that aims to be a
collaborative and agile provider that cares for its people and patients. Nimbuscare
is based in York and is owned by all the practices in the city, however we deliver
services over a wider footprint.
We deliver Urgent Care services in collaboration with the hospital and
GP practices in York, Scarborough, Whitby, Malton and Selby. We also provide community-based
frailty care, which focuses on treating people in the community where we can.
We also aim to shift services into the community where possible, for example
our community diagnostic centres run in partnership with the Acute Trust.
We are committed to contributing towards a better NHS based on equity, fairness,
innovation, collaboration and quality.
We are part of the system, and we are here to stay.
To learn more about Nimbuscare please visit our website at www.nimbuscare.co.uk
Nimbuscare is committed to improving the diversity of its workforce to
better reflect the communities we serve. We welcome applications from everyone
and work to promote an inclusive supportive culture that values and celebrates
our differences.
As a Disability Confident Committed employer disabled applicants who
meet the essential criteria for this job are guaranteed an interview.
Please advise us of any reasonable adjustments we
can make to support you throughout the recruitment process.
There is no sponsorship available for this role.
Job description
Job responsibilities
Job Summary:
This key role is crucial in supporting and delivering an efficient, proactive HR and Recruitment Service across the organisation. As an HR Assistant, you will be responsible for providing HR administrative support and offering best practice advice on many aspects of HR and recruitment, ensuring that processes run smoothly throughout the employee life cycle.
This role plays a vital part in the accurate and timely processing of payroll and NHS Pensions administration, and you will be responsible for meeting specific monthly deadlines.
Main Duties and Responsibilities:
To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, whilst ensuring deadlines are met.
To collate payroll information effectively, accurately and efficiently on a monthly basis and forward onto Finance for processing.
To support the administration of adding new starters to NHS Pensions Online and completing monthly and annual uploads into the Making Contributions Payment Portal in conjunction with Finance.
To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks to Associate Director of HR as appropriate.
To support the HR team as required and within your competency level.
To advise managers and employees on routine HR queries, e.g. sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary.
Update and create HR Policies / Processes as required.
To ensure that HR files and records are maintained via the HR Management System, supporting managers as required.
Support with all recruitment and selection administration, including advertising vacancies, preparing interview packs, producing and sending letters for interviews, requesting references, preparation and issue of offer letters, including relevant forms and introduction material.
To take minutes at meetings relating to HR processes.
To liaise with staff / union representatives as applicable
To issue contracts of employment to new starters and send variation letters to staff to inform them of contractual changes as they occur.
Liaise with external organisations such as occupational health.
This list of duties is not exhaustive.
Business responsibilities:
- Maintain ethos and culture of Nimbuscare Limited.
- Positively promote Nimbuscare Limited both in and out of the workplace
- Attend educational and staff meetings as requested.
To support the introduction of new working processes to optimise quality.
- To build and maintain relationships with relevant personnel.
Learning and development:
You will participate in any training programme implemented by Nimbuscare Limited as part of this employment, such training to include:
Participation in individual performance reviews, including maintaining a record of own personal and/or professional development.
- Make effective use of learning opportunities within and outside the workplace
- Undertake mandatory and statutory training as required.
Team working:
- Work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working.
- Accept delegation from senior staff, prioritise own workload and ensure effective time management strategies are embedded in own practice.
- Participate in team activities that create opportunities to improve patient care.
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.
Confidentiality:
To understand and be aware of the confidentiality of information gained during the course of your duties, which may include access to personal information relating to clients, patients and members of staff. It is expected that you understand the importance of treating information in a discreet and confidential manner.
Health & Safety:
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
Making effective use of training to update knowledge and skills.
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.
Reporting potential risks identified.
Equality and Diversity:
To actively support equality, diversity and inclusion and ensure that all work colleagues, patients and staff are valued and treated with dignity and respect.
Quality:
Alert other team members to issues of quality and risk.
Assess own performance and take accountability for own actions, either directly or under supervision.
Effectively manage own time, workload and resources.
Work within own limitations and experience.
Be aware of and co-operate with audit.
- Work effectively with individuals in other agencies to meet patients needs.
- Portray a professional image at all times.
Communication:
Communicate effectively with colleagues, patients and external parties
Recognise and have awareness of peoples needs for alternative methods of communication and respond accordingly.
Other:
This job description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with you. You are required to carry out any duties that may reasonably be requested.
The job description is provided as an outline of the key tasks and responsibilities and is not intended to be an exhaustive list. The job will evolve over time to reflect the changing needs of Nimbuscare and its services as well as the personal development of the post holder.
Job description
Job responsibilities
Job Summary:
This key role is crucial in supporting and delivering an efficient, proactive HR and Recruitment Service across the organisation. As an HR Assistant, you will be responsible for providing HR administrative support and offering best practice advice on many aspects of HR and recruitment, ensuring that processes run smoothly throughout the employee life cycle.
This role plays a vital part in the accurate and timely processing of payroll and NHS Pensions administration, and you will be responsible for meeting specific monthly deadlines.
Main Duties and Responsibilities:
To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, whilst ensuring deadlines are met.
To collate payroll information effectively, accurately and efficiently on a monthly basis and forward onto Finance for processing.
To support the administration of adding new starters to NHS Pensions Online and completing monthly and annual uploads into the Making Contributions Payment Portal in conjunction with Finance.
To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks to Associate Director of HR as appropriate.
To support the HR team as required and within your competency level.
To advise managers and employees on routine HR queries, e.g. sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary.
Update and create HR Policies / Processes as required.
To ensure that HR files and records are maintained via the HR Management System, supporting managers as required.
Support with all recruitment and selection administration, including advertising vacancies, preparing interview packs, producing and sending letters for interviews, requesting references, preparation and issue of offer letters, including relevant forms and introduction material.
To take minutes at meetings relating to HR processes.
To liaise with staff / union representatives as applicable
To issue contracts of employment to new starters and send variation letters to staff to inform them of contractual changes as they occur.
Liaise with external organisations such as occupational health.
This list of duties is not exhaustive.
Business responsibilities:
- Maintain ethos and culture of Nimbuscare Limited.
- Positively promote Nimbuscare Limited both in and out of the workplace
- Attend educational and staff meetings as requested.
To support the introduction of new working processes to optimise quality.
- To build and maintain relationships with relevant personnel.
Learning and development:
You will participate in any training programme implemented by Nimbuscare Limited as part of this employment, such training to include:
Participation in individual performance reviews, including maintaining a record of own personal and/or professional development.
- Make effective use of learning opportunities within and outside the workplace
- Undertake mandatory and statutory training as required.
Team working:
- Work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working.
- Accept delegation from senior staff, prioritise own workload and ensure effective time management strategies are embedded in own practice.
- Participate in team activities that create opportunities to improve patient care.
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.
Confidentiality:
To understand and be aware of the confidentiality of information gained during the course of your duties, which may include access to personal information relating to clients, patients and members of staff. It is expected that you understand the importance of treating information in a discreet and confidential manner.
Health & Safety:
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
Making effective use of training to update knowledge and skills.
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.
Reporting potential risks identified.
Equality and Diversity:
To actively support equality, diversity and inclusion and ensure that all work colleagues, patients and staff are valued and treated with dignity and respect.
Quality:
Alert other team members to issues of quality and risk.
Assess own performance and take accountability for own actions, either directly or under supervision.
Effectively manage own time, workload and resources.
Work within own limitations and experience.
Be aware of and co-operate with audit.
- Work effectively with individuals in other agencies to meet patients needs.
- Portray a professional image at all times.
Communication:
Communicate effectively with colleagues, patients and external parties
Recognise and have awareness of peoples needs for alternative methods of communication and respond accordingly.
Other:
This job description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with you. You are required to carry out any duties that may reasonably be requested.
The job description is provided as an outline of the key tasks and responsibilities and is not intended to be an exhaustive list. The job will evolve over time to reflect the changing needs of Nimbuscare and its services as well as the personal development of the post holder.
Person Specification
Qualifications
Essential
- -CIPD qualified or part qualified or equivalent level HR experience
- -Educated to Level 3 standard of education (A Levels or equivalent)
Desirable
- -NHS Experience or experience of working in Primary Care
- -Evidence of continuing professional development
Experience
Essential
- At least 1 years experience of working in an office environment within a HR role.
- Experience of providing advice and guidance on recruitment and general HR queries.
- Experience of utilising HR systems and the ability to input, extract data and report accordingly
- Experience of processing payroll and pensions on a monthly basis.
- Experience of dealing with confidential information and knowledge of GDPR/Data Protection.
Desirable
- Experience of dealing directly and successfully with the trade unions
- Experience of being involved with organisational change issues i.e. TUPE
Other
Essential
- Professional and flexible approach
- Ability to travel between various sites
Skills and Knowledge
Essential
- Knowledge of employment law, conditions of service and best practice and their interpretation/application and ability to research as required
- Knowledge of recruitment, selection, and administrative processes
- Effective verbal and written communication skills
- Ability to develop and maintain effective working relationships
- Effective organisational skills with the ability to respond to multiple priorities and meet deadlines
- Ability to work effectively as part of a team
- Ability to work effectively with a wide range of individuals
- Competent in Microsoft office including Word, Outlook & Excel
Person Specification
Qualifications
Essential
- -CIPD qualified or part qualified or equivalent level HR experience
- -Educated to Level 3 standard of education (A Levels or equivalent)
Desirable
- -NHS Experience or experience of working in Primary Care
- -Evidence of continuing professional development
Experience
Essential
- At least 1 years experience of working in an office environment within a HR role.
- Experience of providing advice and guidance on recruitment and general HR queries.
- Experience of utilising HR systems and the ability to input, extract data and report accordingly
- Experience of processing payroll and pensions on a monthly basis.
- Experience of dealing with confidential information and knowledge of GDPR/Data Protection.
Desirable
- Experience of dealing directly and successfully with the trade unions
- Experience of being involved with organisational change issues i.e. TUPE
Other
Essential
- Professional and flexible approach
- Ability to travel between various sites
Skills and Knowledge
Essential
- Knowledge of employment law, conditions of service and best practice and their interpretation/application and ability to research as required
- Knowledge of recruitment, selection, and administrative processes
- Effective verbal and written communication skills
- Ability to develop and maintain effective working relationships
- Effective organisational skills with the ability to respond to multiple priorities and meet deadlines
- Ability to work effectively as part of a team
- Ability to work effectively with a wide range of individuals
- Competent in Microsoft office including Word, Outlook & Excel
