Job summary
We're looking for an experienced, detail-orientated
Payroll and Pensions Officer to manage and process payroll operations, ensuring
accuracy and compliance with statutory requirements, and the efficient
administration of pension schemes.
The role will involve
liaising with HR and Finance departments, employees and managers and external
agencies, ensuring adherence to UK employment and pension legislation.
Main duties of the job
oCollate and process the monthly payroll data
oMaintain necessary payroll records and personal staff files including timesheets and other input records, ensuring they are verified and audited as necessary
oDeal with payroll and pensions associated forms, correspondence and documentation
oAdminister the NHS pension andother pension schemes, including auto-enrolment and opt-out processes
oManage the end of year NHS Pensions SD55 upload
oEnsure compliance with GDPR in handling payroll and pension data
oEnsuring full compliance with internal Payroll Procedures, e.g., ensuring that all input documentation received is authorised, then prepared and certified.
oSupport internal audits related to payroll and pensions
oTo review, build and prepare payroll reports for management including payroll summaries, cost analysis and other ad hoc reports
oAct as the first point of contact for payroll and pension-related queries
oResponding to general pay queries raised by employees, Managers, HR and other departments in a timely, effective and professional manner.Investigating issues and offering explanations to sensitive and/or complicated payroll matters
oPropose changes to existing payroll procedures, where these may bring improvements to the efficiency of current working practices.
oWork collaboratively with HR and Finance teams to ensure data accuracy and seamless operations
oMaintain up-to-date knowledge of NHS Pension regulations and advise on changes
About us
Nimbuscare is a not-for-profit organisation that aims to be a collaborative and agile provider that cares for its people and patients. Nimbuscare is based in York and is owned by all the practices in the city, however we deliver services over a wider footprint.
Who are we
We deliver Urgent Care services in collaboration with the hospital and GP practices in York, Scarborough, Whitby, Malton and Selby. We also provide community-based frailty care, which focuses on treating people in the community where we can. We also aim to shift services into the community where possible, for example our community diagnostic centres run in partnership with the Acute Trust.
We are committed to contributing towards a better NHS based on equity, fairness, innovation, collaboration and quality.
We are part of the system, and we are here to stay.
Please note Nimbuscare is unable to provide any advice about visas.
There is no sponsorship available for this role.
Job description
Job responsibilities
Main
Duties and Responsibilities
The below describes the main aspects of the role but
is not an exhaustive list. The role will
need to adapt as the organisation develops.
Payroll Management
o
Collate and process the monthly payroll data
o
Manage adjustments for overtime, sick pay,
maternity/paternity and other payroll changes
o
Maintain necessary payroll records and personal
staff files including timesheets and other input records, ensuring they are
verified and audited as necessary
o
Deal with payroll and pensions associated forms,
correspondence and documentation
Pension Management
o
Administer the NHS pension
o
Administer other pension schemes, including
auto-enrollment and opt-out processes
o
Ensure pension contributions are calculated
accurately and submitted into NHS Pensions Online within deadlines
o
Manage the end of year NHS Pensions SD55 upload
o
To support with reviews of pension providers in
respect of private services and / or set up new pension schemes as appropriate
Compliance and Reporting
o
Ensure compliance with GDPR in handling payroll and
pension data
o Ensuring full compliance with internal Payroll Procedures, e.g.,
ensuring that all input documentation received is authorised, then prepared and
certified by the Payroll Officer within the designated timetables to ensure
prompt payment to individuals.
o
Support internal audits related to payroll and
pensions
o
To review, build and prepare payroll reports for
management including payroll summaries, cost analysis and other ad hoc reports
Colleague Support
o
Act as the first point of contact for payroll and
pension-related queries
o
To provide robust advice to employees with regards
to payroll and pensions
o
Responding to general pay queries raised by
employees, Managers, HR and other departments in a timely, effective and
professional manner. Investigating
issues and offering explanations to sensitive and/or complicated payroll
matters
Continuous Improvement
o
Propose changes to existing payroll procedures,
where these may bring improvements to the efficiency of current working
practices.
o
To support with integrations between systems which
have an impact on payroll and pension process, such as Rota systems
o
Work collaboratively with HR and Finance teams to
ensure data accuracy and seamless operations
Continued Professional Development
o
Maintain up-to-date knowledge of NHS Pension
regulations and advise on changes
The job
description is provided as an outline of the key tasks and responsibilities and
is not intended to be an exhaustive list. The job will evolve over time to
reflect the changing needs of Nimbuscare and its services as well as the
personal development of the post holder.
Job description
Job responsibilities
Main
Duties and Responsibilities
The below describes the main aspects of the role but
is not an exhaustive list. The role will
need to adapt as the organisation develops.
Payroll Management
o
Collate and process the monthly payroll data
o
Manage adjustments for overtime, sick pay,
maternity/paternity and other payroll changes
o
Maintain necessary payroll records and personal
staff files including timesheets and other input records, ensuring they are
verified and audited as necessary
o
Deal with payroll and pensions associated forms,
correspondence and documentation
Pension Management
o
Administer the NHS pension
o
Administer other pension schemes, including
auto-enrollment and opt-out processes
o
Ensure pension contributions are calculated
accurately and submitted into NHS Pensions Online within deadlines
o
Manage the end of year NHS Pensions SD55 upload
o
To support with reviews of pension providers in
respect of private services and / or set up new pension schemes as appropriate
Compliance and Reporting
o
Ensure compliance with GDPR in handling payroll and
pension data
o Ensuring full compliance with internal Payroll Procedures, e.g.,
ensuring that all input documentation received is authorised, then prepared and
certified by the Payroll Officer within the designated timetables to ensure
prompt payment to individuals.
o
Support internal audits related to payroll and
pensions
o
To review, build and prepare payroll reports for
management including payroll summaries, cost analysis and other ad hoc reports
Colleague Support
o
Act as the first point of contact for payroll and
pension-related queries
o
To provide robust advice to employees with regards
to payroll and pensions
o
Responding to general pay queries raised by
employees, Managers, HR and other departments in a timely, effective and
professional manner. Investigating
issues and offering explanations to sensitive and/or complicated payroll
matters
Continuous Improvement
o
Propose changes to existing payroll procedures,
where these may bring improvements to the efficiency of current working
practices.
o
To support with integrations between systems which
have an impact on payroll and pension process, such as Rota systems
o
Work collaboratively with HR and Finance teams to
ensure data accuracy and seamless operations
Continued Professional Development
o
Maintain up-to-date knowledge of NHS Pension
regulations and advise on changes
The job
description is provided as an outline of the key tasks and responsibilities and
is not intended to be an exhaustive list. The job will evolve over time to
reflect the changing needs of Nimbuscare and its services as well as the
personal development of the post holder.
Person Specification
Qualifications
Essential
- Professional payroll qualification (e.g. CIPP or equivalent) or proven relevant experience
- GCSE qualifications, including Maths and English
- Strong knowledge of UK payroll legislation, including PAYE, NIC, statutory payments, and pensions.
- Detailed knowledge of current pension schemes particularly NHS Pensions and other private pensions.
- Proficiency in MS Office, particularly Excel.
Desirable
- Knowledge of NHS Agenda for Change Terms and Conditions
- Previous NHS Payroll experience
Competencies/Qualities/Attributes
Essential
- Strong organizational and time-management skills
- Ability to prioritise your workload to ensure deadlines are met
- Excellent attention to detail and high level of accuracy
- Ability to work independently and as part of a team
- Analytical thinking and problem-solving
- Ability to manage confidential information with integrity and discretion
- Excellent communication and people skills with a customer service focus
- Commitment to Continued Professional Development
Experience
Essential
- Experience of payroll management with a complex range of staff inclusive of those on standard monthly salary, variable shift workers such as zero hours and others.
- Experience in the administration of the NHS pension scheme
Person Specification
Qualifications
Essential
- Professional payroll qualification (e.g. CIPP or equivalent) or proven relevant experience
- GCSE qualifications, including Maths and English
- Strong knowledge of UK payroll legislation, including PAYE, NIC, statutory payments, and pensions.
- Detailed knowledge of current pension schemes particularly NHS Pensions and other private pensions.
- Proficiency in MS Office, particularly Excel.
Desirable
- Knowledge of NHS Agenda for Change Terms and Conditions
- Previous NHS Payroll experience
Competencies/Qualities/Attributes
Essential
- Strong organizational and time-management skills
- Ability to prioritise your workload to ensure deadlines are met
- Excellent attention to detail and high level of accuracy
- Ability to work independently and as part of a team
- Analytical thinking and problem-solving
- Ability to manage confidential information with integrity and discretion
- Excellent communication and people skills with a customer service focus
- Commitment to Continued Professional Development
Experience
Essential
- Experience of payroll management with a complex range of staff inclusive of those on standard monthly salary, variable shift workers such as zero hours and others.
- Experience in the administration of the NHS pension scheme
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
