Job summary
Have you got what it takes?
Are you an experienced Administrator?
Can you demonstrate excellent administration skills and
experience of effectively prioritising and organising a busy workload?
You must be passionate about our patients and a
collaborative colleague
Most importantly, you must be wholeheartedly committed to
and motived by the purpose and values of St Anns Hospice.
This is an exciting time to join an ambitious, much
loved charity and help us achieve our goals. If youre looking for a new
challenge and the opportunity to make a difference, we would love to hear from
you.
Main duties of the job
The
People & Education Administrator plays a key role in supporting the People
and Culture Department and the organisation to provide a first class People and
Education administration service for both employees and volunteers.
The
role involves building professional relationships with key stakeholders and
supporting the team to deliver its People & Culture strategy.
The
People & Education Administrator will support recruitment, administration
of leavers, maternity, paternity and shared parental leave, education, external
education and strategic projects and initiatives as well as dealing with
queries and supporting managers.
The
postholder will maintain the People database, the paper filing system and
undertake project work under the direction of the Head of People & Culture.
About us
At St Anns, theres one thing that motivates us, and
thats providing excellent care and support to those living with or affected by
life-limiting illnesses.
Were continuously developing our plans for delivering world-class, innovative care and to ensure
St Anns is in the best shape possible for future generations.
Youll be challenged, inspired and empowered to
help us achieve our purpose and to play your part in making a difference.
Contract: This post will be a permanent position.
Salary: Band 3 Competency Based Framework, £24,071 pro rata.
Working Pattern: 30 Hours over 4 days.
Based at: Cross-site (Heald Green and Little Hulton)
Free Car Parking at St Ann's Site.
Please contact Mark Nyunt, People and Culture Admin Team Leader for an informal chat on 0161 498 3651.
Applicants must be authorised to work in the UK. We are note able to offer sponsorship at this time.
The successful candidate will be subject to an Standard DBS check, the cost of which is covered by the hospice.
Any post holder within the organisation will be expected to undertake safeguarding training appropriate to their role and adhere to safeguarding policies and procedures. All staff must work in accordance with their statutory roles and responsibilities in relation to safeguarding in accordance with the Working Together to Safeguarding Children 2023, The Care Act 2014 and Prevent Duty 2015.
Closing date: 21st February 2025
Interview Date: 5th March 2025
Job description
Job responsibilities
Responsibilities
The People & Education
Administrator will:
- Deal with People and Education related queries
on the phone, face to face and email.
- Be aware of the hospices People policies and
provide information where appropriate, referring to members of the People team
working in an advisory capacity when required.
- Administer maternity, paternity, adoption and
shared parental leave processes.
- Ensure all employee and volunteer professional registration details are current
and up-to-date
- Collate all payroll information and send to
the Payroll Manager as required
- Administer recruitment and selection activity
- Prepare and issue offer letters, contracts of
employment and volunteer agreements, as appropriate
- Process all pre-employment
and pre-volunteering checks
- Process leavers files and
documentation
- Undertake DBS checks
- Maintain accurate
electronic and paper files for employees and volunteers
- Provide administrative
support for all departmental projects, initiatives and other activity as
directed.
- Co-ordinate administration
for external Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training
- Arrange external and
internal bookings onto education events.
- Develop / set up the LMS to
create education packages for staff and volunteers.
- Administer reports on
eLearning and Mandatory Training
- Administer and maintain People
and Education records on the People Database.
- Co-ordinate student
placements, with direction from the Education and Training Manager
- Research and improve ways
of working to support continuous improvement
- Any other duties reasonably assigned
- Maintain accurate electronic and paper files for
employees and volunteers
Job description
Job responsibilities
Responsibilities
The People & Education
Administrator will:
- Deal with People and Education related queries
on the phone, face to face and email.
- Be aware of the hospices People policies and
provide information where appropriate, referring to members of the People team
working in an advisory capacity when required.
- Administer maternity, paternity, adoption and
shared parental leave processes.
- Ensure all employee and volunteer professional registration details are current
and up-to-date
- Collate all payroll information and send to
the Payroll Manager as required
- Administer recruitment and selection activity
- Prepare and issue offer letters, contracts of
employment and volunteer agreements, as appropriate
- Process all pre-employment
and pre-volunteering checks
- Process leavers files and
documentation
- Undertake DBS checks
- Maintain accurate
electronic and paper files for employees and volunteers
- Provide administrative
support for all departmental projects, initiatives and other activity as
directed.
- Co-ordinate administration
for external Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training
- Arrange external and
internal bookings onto education events.
- Develop / set up the LMS to
create education packages for staff and volunteers.
- Administer reports on
eLearning and Mandatory Training
- Administer and maintain People
and Education records on the People Database.
- Co-ordinate student
placements, with direction from the Education and Training Manager
- Research and improve ways
of working to support continuous improvement
- Any other duties reasonably assigned
- Maintain accurate electronic and paper files for
employees and volunteers
Person Specification
Experience
Essential
- Administrative experience in a busy office environment
- Experience of HR / Training administration
- The ability to travel to different sites
Desirable
- Demonstrate a high level of accuracy and attention to detail
- Organise own workload ensuring deadlines are met
- Prioritise when there are competing deadlines
- Communicate both verbally and in writing to a variety of stakeholders
- Work independently and use their own initiative as well as part of a team
- Deal with sensitive information appropriately
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives
- Work proactively with the ability to adapt to changing priorities
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level experience in an administrative setting)
Person Specification
Experience
Essential
- Administrative experience in a busy office environment
- Experience of HR / Training administration
- The ability to travel to different sites
Desirable
- Demonstrate a high level of accuracy and attention to detail
- Organise own workload ensuring deadlines are met
- Prioritise when there are competing deadlines
- Communicate both verbally and in writing to a variety of stakeholders
- Work independently and use their own initiative as well as part of a team
- Deal with sensitive information appropriately
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives
- Work proactively with the ability to adapt to changing priorities
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level experience in an administrative setting)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
