Job summary
At St Anns, theres one thing that motivates us, and thats providing excellent care and support to those living with or affected by life-limiting illnesses.
Have you got what it
takes?
"I am really proud to be part of Team St Anns, and I am always inspired by how everyone really does go the extra mile to support each other and our patients and their loved ones"
Emma Dixon, Director of Clinical Services
Main duties of the job
The People & Education
Administrator plays a key role in supporting the People and Culture Department
and the organisation to provide a first class People and Education administration
service for both employees and volunteers.
The role involves building
professional relationships with key stakeholders and supporting the team to
deliver its People & Culture strategy.
The People & Education
Administrator will support recruitment, administration of leavers, maternity,
paternity and shared parental leave, education, external education and strategic
projects and initiatives as well as dealing with queries and supporting
managers.
The postholder will maintain the People
database, the paper filing system and undertake project work under the
direction of the Head of People & Culture.
About us
Were continuously developing our plans for delivering world-class, innovative care and to ensure St Ann's is in the best shape possible for future generations.
You'll be challenged, inspired and empowered to help us achieve our purpose and to play your part in making a difference.
Contract: We are pleased to be able to offer this post as a permanent part-time position.
Salary: St Anns Band 3, £22,893 pro rata, Competency Based Framework.
Working pattern: 30 hours per week over 4 days (Tuesday to Friday)
Based at: Heald Green, with one day a week at Little Hulton.
Free Car Parking at both St Anns Sites
This is an exciting time to join an ambitious, much loved charity and help us achieve our goals.
If youre looking for a new challenge and the opportunity to make a difference, we would love to hear from you. Please call Michelle Bradbury, Head of People & Culture for an informal discussion on 0161 498 3632.
The successful
candidate will be subject to a Standard Disclosure & Barring Service Check.
The cost of which is covered by the hospice.
Applicants must be authorised to work in the UK. We are not able to offer sponsorship at this time.
We reserve the right to close and interview prior to the dates outlined below.
St Anns Hospice is committed to safeguarding and promoting the welfare of adults at risk and children.
Closing Date: 22nd January 2024
Interview Date: 30th January 2024
Job description
Job responsibilities
The
People & Education Administrator will:
- Deal with People and
Education related queries on the phone, face to face and email.
- Be aware of the hospices People
policies and provide information where appropriate, referring to members of the
People team working in an advisory capacity when required.
- Administer maternity,
paternity, adoption and shared parental leave processes.
- Ensure all employee and
volunteer professional registration
details are current and up-to-date.
- Collate all payroll
information and send to the Payroll Manager as required.
- Administer recruitment and
selection activity.
- Prepare and issue offer
letters, contracts of employment and volunteer agreements, as appropriate.
- Process all pre-employment and pre-volunteering checks.
- Process leavers files and documentation.
- Undertake DBS checks.
- Maintain accurate electronic and paper files for employees and
volunteers.
- Provide administrative
support for all departmental projects, initiatives and other activity as
directed.
- Co-ordinate administration
for external Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training.
- Arrange external and internal bookings onto education events.
- Develop / set up the LMS to create education packages for staff and
volunteers.
- Administer reports on eLearning and Mandatory Training
- Administer and maintain People
and Education records on the People Database.
- Co-ordinate student placements, with direction from the Education
and Training Manager.
- Research and improve ways of
working to support continuous improvement.
Job description
Job responsibilities
The
People & Education Administrator will:
- Deal with People and
Education related queries on the phone, face to face and email.
- Be aware of the hospices People
policies and provide information where appropriate, referring to members of the
People team working in an advisory capacity when required.
- Administer maternity,
paternity, adoption and shared parental leave processes.
- Ensure all employee and
volunteer professional registration
details are current and up-to-date.
- Collate all payroll
information and send to the Payroll Manager as required.
- Administer recruitment and
selection activity.
- Prepare and issue offer
letters, contracts of employment and volunteer agreements, as appropriate.
- Process all pre-employment and pre-volunteering checks.
- Process leavers files and documentation.
- Undertake DBS checks.
- Maintain accurate electronic and paper files for employees and
volunteers.
- Provide administrative
support for all departmental projects, initiatives and other activity as
directed.
- Co-ordinate administration
for external Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training.
- Arrange external and internal bookings onto education events.
- Develop / set up the LMS to create education packages for staff and
volunteers.
- Administer reports on eLearning and Mandatory Training
- Administer and maintain People
and Education records on the People Database.
- Co-ordinate student placements, with direction from the Education
and Training Manager.
- Research and improve ways of
working to support continuous improvement.
Person Specification
Qualifications
Essential
- The People & Education Administrator will have:
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level experience in an administrative setting).
Experience
Essential
- Administrative experience in a busy office environment.
- Experience of HR / Training administration.
- The ability to travel to different sites.
The People & Education Administrator will be able to:
Essential
- Demonstrate a high level of accuracy and attention to detail.
- Organise own workload ensuring deadlines are met.
- Prioritise when there are competing deadlines.
- Communicate both verbally and in writing to a variety of stakeholders.
- Work independently and use their own initiative as well as part of a team.
- Deal with sensitive information appropriately.
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases.
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives.
- Work proactively with the ability to adapt to changing priorities.
Person Specification
Qualifications
Essential
- The People & Education Administrator will have:
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level experience in an administrative setting).
Experience
Essential
- Administrative experience in a busy office environment.
- Experience of HR / Training administration.
- The ability to travel to different sites.
The People & Education Administrator will be able to:
Essential
- Demonstrate a high level of accuracy and attention to detail.
- Organise own workload ensuring deadlines are met.
- Prioritise when there are competing deadlines.
- Communicate both verbally and in writing to a variety of stakeholders.
- Work independently and use their own initiative as well as part of a team.
- Deal with sensitive information appropriately.
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases.
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives.
- Work proactively with the ability to adapt to changing priorities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
