Job summary
Have you got what it takes?
- Are you an experienced Administrator?
- Can you demonstrate excellent administration skills and experience of effectively prioritising and organising a busy workload?
- You must be passionate about our patients and a collaborative colleague
- Most importantly, you must be wholeheartedly committed to and motived by the purpose and values of St Anns Hospice.
"I am really proud to be part of Team St Anns, and I am always inspired by how everyone really does go the extra mile to support each other and our patients and their loved ones"
Emma Dixon, Director of Clinical Services
Main duties of the job
The People & Education
Administrator plays a key role in supporting the People and Culture Department
and the organisation to provide a first class People and Education administration
service for both employees and volunteers.
The role involves building
professional relationships with key stakeholders and supporting the team to
deliver its People & Culture strategy.
The People & Education
Administrator will support recruitment, administration of leavers, maternity,
paternity and shared parental leave, education, external education and strategic
projects and initiatives as well as dealing with queries and supporting
managers.
The postholder will maintain the People
database, the paper filing system and undertake project work under the
direction of the Head of People & Culture.
About us
Were continuously developing our plans for delivering world-class, innovative care and to ensure St Anns is in the best shape possible for future generations.
Youll be challenged, inspired and empowered to help us achieve our purpose and to play your part in making a difference.
Contract: We are pleased to be able to offer this post as a part-time permanent position
Salary: St Anns Band 3, £22,893 pro rata per annum, Competency Based Framework.
Working pattern: 22.5 hours per week over 3 days (Monday to Wednesday)
Based at: Heald Green, with one day a week at Little Hulton
Free Car Parking at both St Anns Sites
This is an exciting time to join an ambitious, much loved charity and help us achieve our goals. If youre looking for a new challenge and the opportunity to make a difference, we would love to hear from you.
Please call Becky Long, HR Business Partner for an informal discussion on 0161 498 2095.
Applicants must be authorised to work in the UK. We are not able to offer sponsorship at this time.
The successful candidate will be subject to a Standard DBS Check, the cost of which is covered by the hospice. St Anns Hospice is committed to safeguarding and promoting the welfare of adults at risk and children.
Interview date: September 7, 2023
Job description
Job responsibilities
- Deal
with People and Education related queries on the phone, face to face and email
- Be aware of the hospices People policies and
provide information where appropriate, referring to members of the People team
working in an advisory capacity when required
- Administer
maternity, paternity, adoption and shared parental leave processes
- Ensure all employee and volunteer professional registration details are current
and up-to-date
- Collate all payroll information and send to
the Payroll Manager as required
- Administer
recruitment and selection activity
- Prepare
and issue offer letters, contracts of employment and volunteer agreements, as
appropriate
- Process
all pre-employment and pre-volunteering checks
- Process
leavers files and documentation
- Undertake
DBS checks
- Maintain
accurate electronic and paper files for employees and volunteers
- Provide
administrative support for all departmental projects, initiatives and other
activity as directed.
- Co-ordinate administration for external
Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training
- Arrange
external and internal bookings onto education events.
- Develop
/ set up the LMS to create education packages for staff and volunteers.
- Administer
reports on eLearning and Mandatory Training
- Administer
and maintain People and Education records on the People Database.
- Co-ordinate
student placements, with direction from the Education and Training Manager
- Research
and improve ways of working to support continuous improvement
- Any other duties reasonably assigned
Job description
Job responsibilities
- Deal
with People and Education related queries on the phone, face to face and email
- Be aware of the hospices People policies and
provide information where appropriate, referring to members of the People team
working in an advisory capacity when required
- Administer
maternity, paternity, adoption and shared parental leave processes
- Ensure all employee and volunteer professional registration details are current
and up-to-date
- Collate all payroll information and send to
the Payroll Manager as required
- Administer
recruitment and selection activity
- Prepare
and issue offer letters, contracts of employment and volunteer agreements, as
appropriate
- Process
all pre-employment and pre-volunteering checks
- Process
leavers files and documentation
- Undertake
DBS checks
- Maintain
accurate electronic and paper files for employees and volunteers
- Provide
administrative support for all departmental projects, initiatives and other
activity as directed.
- Co-ordinate administration for external
Education, organisational induction, Clinical and Non Clinical education,
including safeguarding training
- Arrange
external and internal bookings onto education events.
- Develop
/ set up the LMS to create education packages for staff and volunteers.
- Administer
reports on eLearning and Mandatory Training
- Administer
and maintain People and Education records on the People Database.
- Co-ordinate
student placements, with direction from the Education and Training Manager
- Research
and improve ways of working to support continuous improvement
- Any other duties reasonably assigned
Person Specification
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level of experience in an administrative setting)
Experience
Essential
- Administrative experience in a busy office environment
- Experience of HR / Training administration
The People & Education Administrator will be able to:
Essential
- Demonstrate a high level of accuracy and attention to detail
- Organise own workload ensuring deadlines are met
- Prioritise when there are competing deadlines
- Communicate both verbally and in writing to a variety of stakeholders
- Work independently and use their own initiative as well as part of a team
- Deal with sensitive information appropriately
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives
- Work proactively with the ability to adapt to changing priorities
- The ability to travel to different sites
Person Specification
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent level of experience in an administrative setting)
Experience
Essential
- Administrative experience in a busy office environment
- Experience of HR / Training administration
The People & Education Administrator will be able to:
Essential
- Demonstrate a high level of accuracy and attention to detail
- Organise own workload ensuring deadlines are met
- Prioritise when there are competing deadlines
- Communicate both verbally and in writing to a variety of stakeholders
- Work independently and use their own initiative as well as part of a team
- Deal with sensitive information appropriately
- Demonstrate proficient use of Microsoft Office packages, e.g. Word, Outlook as well as electronic People databases
- Demonstrate a willingness to develop IT and digital skills to support the organisations objectives
- Work proactively with the ability to adapt to changing priorities
- The ability to travel to different sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
