Administrator

Job description

Job responsibilities

Taking part in the On call roster

Finance team support

Consumables and equipment ordering

Managing the service clinical roster system and session filling

Supporting operational managers with medicines management

Supporting the Company Quality Team

Supporting the Patient and Staff Engagement development

To ensure the UTC/PCN and company services are fully manned, using When I Work (Rota) and Emis. When and where necessary

Contacting our Locum GPs to discuss availability if required

Contacting our Staffing Agencies to provide cover where GPs / ANPs unable to work when required

Contacting On Call GPs when staff unable to attend if required

Dealing and supporting leads at the Sites if required

As a member of the admin team you may be asked to support some of the following areas:

Finance team support

Consumables and equipment ordering

Managing the service clinical roster system and session filling

Supporting the Patient and Staff Engagement development

Offer general assistance to the company administration team, outside of this job description, and project a positive and friendly image to practices, patients and professionals, either in person or via the telephone

Undertake a variety of administrative duties to assist in the smooth running of the office

Facilitate effective communication between practices, members the public, secondary care and other associated healthcare agencies

To support a range of administrative programs of work including projects.

To provide support to service users and providers.

Support the monitoring of various program of work together with the senior management team

Be proactive and able to work using your initiative and on occasion be comfortable working by yourself in the office.

Visiting our units at RVH, Deal Hospital and Buckland Hospital to ensure our staff there have supplies. Deliveries to site of stock and carrying out inductions for new members of staff.

Will work closely and assist our service managers to ensure that she is aware of any developments or possible issues with staffing.

To participate in the Companys On Call Rota - One week in every 4. Weekly rate of payment plus expenses is provided.

Please be aware that we are not a Surgery and our work is not applicable to a surgery environment.

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths

Experience

Essential

• Experience in an administrative role
• High level of keyboard/IT skills
• Experience of all MS packages
• Experience working in a service focused environment, providing professional support within a busy environment
• Experience of working in a team

Desirable

• Experience of working in the NHS/public body or private
• Experience in using EMIS Web an advantage and When I Work or similar is desirable, however, full training will be provided.
• Experience of Rota Management, however, full training will be provided.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Channel Health Alliance

Address

Channel Health Alliance

1 Maison Dieu Road

Dover

Kent

CT16 1RW

Employer's website

https://channelhealthalliance.co.uk/ (Opens in a new tab)