Job responsibilities
Purpose of the Role
The job holder will be responsible for
the coordination, processing and accuracy of the organisations accountancy records,
ensuring all financial
processes and procedures are
adhered to. They will also provide
administrative support to the Financial Controller and carry out other general administrative duties as required by the Management team.
Finance - Key Responsibilities
Make
ledger entries and ensure all transactions are posted correctly to the accounting system.
Process
purchase invoices to be ready for payment authorisation before the payment due date and subsequently produce
remittance advice notes and send these to suppliers.
Respond
to finance queries from both internal and external stakeholders.
Raise sales invoices and issue these to customers.
Monitor customer
accounts for non-payment and delayed payment.
Review
and correct transaction entries as necessary
Reconcile
bank statements and bring books to trial balance stage and assist with the provision of monthly management accounts.
Perform finance
administrative duties including filing, copying and scanning.
Manage petty
cash and keep accurate records
of all cash transactions.
Take
receipt of cheques, ensure that accurate records are kept, and that cheques are deposited at the bank.
General Administration - Key Responsibilities
Receive and manage incoming postal correspondence,
ensuring that this is
dealt with or passed on in an appropriate and timely
manner.
Ordering stationery and office consumables, ensuring that
adequate stock is maintained
To carry out other administrative tasks as agreed
with the Management Team
GENERIC CLAUSES FOR ALL JOB
DESCRIPTIONS
To maintain a broad understanding
of the work of Vernova Healthcare CIC and Waters
Green Medical Centre as a whole, and actively contribute your ideas for
the improvement of service
provision
To be responsible for the self-development of skills and
competencies through participation in
Training and development activities and to maintain up to date
technical and professional knowledge relevant to the post.
To participate in Vernovas Performance and Development Review and
to undertake any identified training and development related to the post.
To undertake statutory and mandatory training as deemed
appropriate by the CIC.
To develop and maintain effective working relationships with
colleagues.
To adhere to all CIC policies and procedures.
Health & Safety:
All staff have a duty to ensure the health and safety of
themselves and others whilst at work.
Safe working practices and health and safety precautions are a legal requirement. ALL accidents must be reported to your
manager and in line with the general philosophy of the CIC; you must
participate in accident prevention by reporting hazards and following relevant
policies and procedures including Moving and Handling guidelines.
Infection Control:
All staff have a duty to comply with all relevant CIC guidelines
and policies in relation to Infection, Prevention and Control. You have a duty to ensure that you minimise
the risk of infection, infectious diseases and particularly Community Acquired
Infection. This responsibility includes
minimising the risk by highlighting any concerns you may have to the
appropriate person as identified in the policies and guidelines.
Risk Management:
You are required to contribute to the control of risk and use the
incident reporting system to alert the CIC of incidents or near misses that may
compromise the quality of services.
Information Governance &
Data Security:
To ensure that the CIC Policies and Procedures regarding
information governance and data security are adhered to, and that staff are
aware of their obligations under these policies.
Confidentiality:
Working within the CIC you may gain knowledge of confidential
matters which may include manual / electronic personal and medical information
about patients and staff. Such
information must be considered strictly confidential and must not be discussed
or disclosed. Failure to observe this
confidentiality could lead to disciplinary action being taken against you.
Equality
& Human Rights:
The CIC will ensure that job applicants
and prospective and current employees are treated solely on the basis of their
merits, abilities and potential without any unjustified discrimination on
grounds of age, gender, gender reassignment, sexual orientation, disability,
family circumstances, race, colour, nationality, ethnic origin, religion or
belief, trade union activity & social and economic status.
Codes of Conduct and
Accountability:
You are required to comply with CIC codes of conduct and
accountability and professional codes of conduct which are relevant to this
post.
Safeguarding Children and Vulnerable Adults
All staff must participate in safeguarding training appropriate to
their role. They must familiarise themselves with local safeguarding procedures
and take action in line with these procedures in order to assist in the
protection of children and adults from abuse.
