Payroll Administrator

Job description

Job responsibilities

Team

1. To ensure adherence to legal, professional and organisational standards, policies and protocols in relation to Payroll operations.
2. To work effectively as part of the finance team.
3. To act in a manner which is consistent with organisational values.

Communications & Relationships

1. To develop and maintain appropriate channels of communication with internal and external customers
2. To develop and maintain appropriate channels of communication with budget managers to ensure timely authorisation of timesheets and overtime forms.
3. To ensure the Financial Controller is informed of any payroll circumstances which could jeopardise the timely processing of payroll.
4. Provide excellent customer service in all tasks undertaken.
5. Attending and contributing to team meetings and discussions.
6. Building a strong working relationship with managers and employees to ensure open communication at all times.
7. To ensure agreed lines of communication and reporting are implemented within the team to support all employees understanding LCD business plans, objectives, priorities and changes.
8. To promote effective cross-functional working and that the operational team supports the achievement of objectives, standards and protocols of other LCD areas.

9. To attend internal and external meetings representing LCD and engaging in discussions appropriate to the role and level of the post.

Organisational

1. To ensure compliance with all relevant HMRC regulations and Company policies.
2. To proactively advise the Financial Controller of issues and risks associated with payroll systems and processes and assisting with the identification and implementation of contingency arrangements.
3. To uphold and promote Local Care Direct values and ensure these are translated into working practices.
4. To maintain the highest standards of conduct.

Information resources

1. To maintain accurate monthly and annual reports for the Financial Controller on all aspects of payroll.
2. To produce year end statutory payroll returns for HMRC.

Patient care

1. To ensure that the quality of patient care is firmly at the centre of the organisations objectives and vision.
2. To ensure the management and monitoring of the highest standards or safety and quality in the delivery of healthcare and related services, and manage risk within Local Care Direct.

Confidentiality

1. To ensure the team and you operates within information governance protocols and business confidentiality is maintained at all times.

Health, safety and security

1. To work within Local Care Direct Health & Safety Policy and Guidelines.

Personal Development & Managing Self

1. To actively participate in the annual Performance Development Review process.
2. To maintain a personal development plan.
3. Identify own professional development needs through the Personal Development Review process (PDR).
4. Ensure that relevant professional practice is evidence based and current.
5. Ensure that continual professional development is maintained and facilitates the ability to provide care to a high standard in a way that is both safe and cost effective.
6. Ensure that mandatory training is up to date and participate in training as appropriate.
7. Effectively utilise time management, organisational, co-ordination and if required - management skills.

Training

1. To complete the defined company induction programme and core training for this role and mandatory refresher training thereafter and ensure that accurate records of training are maintained.

Environment & location

1. To maintain the working environment in an appropriate condition in accordance with Health and Safety and Environmental Management policies and standards.

FINANCIAL RESOURCES

1. To ensure financial policies and procedures are maintained and the budget is adhered to and that best value for money is achieved.

INFECTION PREVENTION AND CONTROL

1. Healthcare workers have a duty of care to patients and are expected to comply fully with the companies Infection Prevention and Control (IP&C) policies and attend / complete IP&C training, for personal and patient safety and for prevention of healthcare-associated infection (HCAI). Knowledge, skills and behaviour in the workplace should reflect this.

SAFEGUARDING

1. Individuals have a duty of care to children and vulnerable adults that they come into contact with whilst at work to safeguard and promote their welfare and to work to prevent, recognise, respond, appropriately refer and record potential neglect or abuse, adhering to the company's Safeguarding Children and Safeguarding Vulnerable Adults policies and procedures.

The main duties and responsibilities shown here are not exhaustive and the postholder will be expected to carry out any reasonable activities according to the needs of the business as directed by the line manager.

Person Specification

Experience

Essential

• At least 5 years experience working in a busy Payroll / Finance department.
• Experience of working in a confidential environment.
• Dealing with a mixture of both Timesheet & Salaried payroll.
• Experience of RTI.
• Experience working with SSP / SMP / Pensions.

Desirable

• Experience of NHS Agenda for Change.
• Experience of NHS pensions.
• Experience working with Sage Payroll.

Skills & Knowledge

Essential

• Demonstration of very good organisational skills.
• Excellent interpersonal skills with an ability to communicate at all levels.
• Approachable to others.
• Knowledge and experience of Microsoft word and Microsoft outlook.
• Intermediate knowledge of Microsoft excel.
• Up to date knowledge of HMRC legislation including PAYE / Statutory payments / Apprenticeship Levy & Student Loans.

Desirable

• Knowledge and experience of using Sage Line 50 payroll system.
• Advanced knowledge of Microsoft excel e.g Pivot Tables.

Qualifications

Essential

• Level 2 English & Maths (GCSE Grade C or equivalent)

Employer details

Employer name

Local Care Direct

Address

Unit 14 Longbow Close

Bradley

Huddersfield

HD2 1GQ

Employer's website

https://www.localcaredirect.org/ (Opens in a new tab)