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We Are With You

Executive Assistant - Maternity Cover (Ref: 0016ZC)

The closing date is 08 September 2025

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Job summary

We're recruiting an experienced Executive Assistant to join our Central Services team. If you are looking to join a values driven, forward thinking charity and have the passion and expertise to support our Executive Leadership team at With You, we want to hear from you.

Main duties of the job

The main responsibilities of this role will include: Scheduling and preparing documentation (agendas, action logs) and presentations for the CEO and Executive Team for management meetings within the organisation Supporting the Executive team in the delivery of projects, taking charge of your own project action lists and reporting back to relevant senior management Coordinating travel and accommodation across the UK Managing email inboxes and respond to messages as required Ensuring all meetings managed as part of your remit are minuted in line with internal and external governance requirements, maintaining appropriate records and following up on the delivery of actions in a timely manner Adapting and improving administrative processes in order to enhance the agility of the organisation Anticipating requirements and proactively gather information to support the CEO and Executive team in carrying out their responsibilities Carry out office management tasks for the London office, to include review and distribution (electronically) of the post, stationery orders and other supplies

About us

WithYou provides free and confidential support, without judgement, to more than 100,000 people every year experiencing challenges with drugs, alcohol and mental health across England and Scotland. Our name reflects who we are - a positive place where people can progress, connect with others and get friendly, expert help in a way that's right for them. Our staff team changes lives. If you're passionate about helping people get the support they need for issues with drugs, alcohol and mental health, we'd love to hear from you.

Details

Date posted

01 September 2025

Pay scheme

Other

Salary

£35,000 to £35,000 a year

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

oc-1756738889-ENRYZ

Job locations

London

City of London

EC1M 4DH


Job description

Job responsibilities

Please note that this advert may close early or be extended, depending on the number of applications received. Please include a cover letter alongside your CV, detailing how you feel you meet the requirements of the role. WithYou is a drug, alcohol and mental health charity employing over 1,600 staff. With over 80 services across England and Scotland, we provide support and advice without judgement to more than 100,000 people a year. At WithYou, we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. About the Role As an Executive Assistant, you will provide high-level, proactive administrative and organisational support to the CEO and the wider Executive team, anticipating needs, managing key administrative processes and enhancing the effectiveness of senior leaders by enabling them to focus on strategic priorities. Your administrative, organisational and communication skills will support our Executive team to deliver on WithYou's mission and strategic objectives and you will undertake all tasks with the highest standards of integrity, confidentiality and reliability. This is a fixed term contract until May 2026, to cover maternity leave and you will work from home. You will work 3 days per week - exact days will be in agreement with the hiring manager. The advertised salary is pro rata. This is the ideal role for someone who loves to organise, wants a challenge and likes to stay busy! You'll be working with a supportive, service-focused team, who will welcome your expertise and enthusiasm for getting things done. Benefits

  • 28 days annual leave, plus bank holidays
  • An extra day off for your birthday or a special occasion of your choice
  • Enhanced maternity, paternity and adoption leave
  • 2 days paid volunteer leave per year
  • Auto-enrollment into We Are With You's pension scheme
  • Access to a Blue Light Card - giving you great savings on big high-street and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period
    • DE&I As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring, and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people, people of all ages and armed forces veterans. As part of our commitment to the Armed Forces Covenant, we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. WithYou is also a Disability Confident Employer, and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

    Job description

    Job responsibilities

    Please note that this advert may close early or be extended, depending on the number of applications received. Please include a cover letter alongside your CV, detailing how you feel you meet the requirements of the role. WithYou is a drug, alcohol and mental health charity employing over 1,600 staff. With over 80 services across England and Scotland, we provide support and advice without judgement to more than 100,000 people a year. At WithYou, we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. About the Role As an Executive Assistant, you will provide high-level, proactive administrative and organisational support to the CEO and the wider Executive team, anticipating needs, managing key administrative processes and enhancing the effectiveness of senior leaders by enabling them to focus on strategic priorities. Your administrative, organisational and communication skills will support our Executive team to deliver on WithYou's mission and strategic objectives and you will undertake all tasks with the highest standards of integrity, confidentiality and reliability. This is a fixed term contract until May 2026, to cover maternity leave and you will work from home. You will work 3 days per week - exact days will be in agreement with the hiring manager. The advertised salary is pro rata. This is the ideal role for someone who loves to organise, wants a challenge and likes to stay busy! You'll be working with a supportive, service-focused team, who will welcome your expertise and enthusiasm for getting things done. Benefits

  • 28 days annual leave, plus bank holidays
  • An extra day off for your birthday or a special occasion of your choice
  • Enhanced maternity, paternity and adoption leave
  • 2 days paid volunteer leave per year
  • Auto-enrollment into We Are With You's pension scheme
  • Access to a Blue Light Card - giving you great savings on big high-street and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period
    • DE&I As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring, and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people, people of all ages and armed forces veterans. As part of our commitment to the Armed Forces Covenant, we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. WithYou is also a Disability Confident Employer, and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

    Person Specification

    Qualifications

    Essential

    • A full job description and person specification are available on request by emailing recruitment@wearewithyou.org.uk.

    Experience

    Essential

    • To apply for this role, you should have demonstrable experience in a similar role, including working at Executive and Board level, along with exceptional prioritisation and organisation abilities, including forward planning and critical thinking to mitigate problems and a good working knowledge and experience of creating presentation slide decks.
    • We are looking for an individual with exceptional anticipation and organisational skills - you will be someone who enjoys working with a wide range of stakeholders, whilst ensuring you maintain tact, diplomacy and resilience.
    • You will be confident when dealing with a variety of tasks, including those requiring discretion and critical thinking to mitigate issues.
    • It is important that you have the ability to understand and produce reports, as well as exemplary communication skills.
    Person Specification

    Qualifications

    Essential

    • A full job description and person specification are available on request by emailing recruitment@wearewithyou.org.uk.

    Experience

    Essential

    • To apply for this role, you should have demonstrable experience in a similar role, including working at Executive and Board level, along with exceptional prioritisation and organisation abilities, including forward planning and critical thinking to mitigate problems and a good working knowledge and experience of creating presentation slide decks.
    • We are looking for an individual with exceptional anticipation and organisational skills - you will be someone who enjoys working with a wide range of stakeholders, whilst ensuring you maintain tact, diplomacy and resilience.
    • You will be confident when dealing with a variety of tasks, including those requiring discretion and critical thinking to mitigate issues.
    • It is important that you have the ability to understand and produce reports, as well as exemplary communication skills.

    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Employer details

    Employer name

    We Are With You

    Address

    London

    City of London

    EC1M 4DH


    Employer's website

    https://www.wearewithyou.org.uk/ (Opens in a new tab)

    Employer details

    Employer name

    We Are With You

    Address

    London

    City of London

    EC1M 4DH


    Employer's website

    https://www.wearewithyou.org.uk/ (Opens in a new tab)

    Employer contact details

    For questions about the job, contact:

    Recruitment Manager

    Emily Frost

    Emily.frost@wearewithyou.org.uk

    07811056955

    Details

    Date posted

    01 September 2025

    Pay scheme

    Other

    Salary

    £35,000 to £35,000 a year

    Contract

    Fixed term

    Duration

    9 months

    Working pattern

    Part-time

    Reference number

    oc-1756738889-ENRYZ

    Job locations

    London

    City of London

    EC1M 4DH


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