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We Are With You

Administrative Assistant (30 hours per week)

Information:

This job is now closed

Job summary

You will be part of our services support team, providing an all-round administration and reception service including secretarial and data related tasks.

Main duties of the job

You will also have a role to play in supporting our relationships with other healthcare professionals, commissioners, and partner agencies to ensure our clients get the best possible support we can offer. There's great variety in this role from greeting clients to ordering stationery, maintaining our data quality to processing time sheets - there's always something we'll need your help with.

About us

Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health. At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We provide a free and confidential service without judgement to more than 100,000 people a year. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. We Are With You.

Details

Date posted

04 March 2024

Pay scheme

Other

Salary

£21,255 to £26,250 a year

Contract

Permanent

Working pattern

Part-time

Reference number

recroot-5495-49133-91

Job locations

Faversham

Faversham

ME13 8GD


Job description

Job responsibilities

Do you thrive in a busy environment, having a wide range of different administration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. With You is all about working with our clients to find the right path for them to get back to where they want to be, and you will be joining an amazing team of people who go the extra mile to make that happen. Working within one of our services is always busy, sometimes challenging but always rewarding. We work collaboratively to provide the best support and treatment to anyone who needs it so why don't you apply to be part of something great! All applicants need to submit a CV and a covering letter on why you should be considered for this role. Applications will not be accepted if no covering letter is included. Please note that this role may close early should sufficient applications be received, so early application is advised. Mind and Body is an early intervention programme supporting 13-25 year olds around self-harming and risk-taking behaviours, to help them achieve positive outcomes. This Administrative Assistant role will require you to work in the Faversham office. It's a very busy service as we have many clients to support so a smooth-running support team is crucial to us achieving our aims each day. Benefits What we offer

  • Competitive salary
  • 28 days annual leave, plus bank holidays
  • 2 days paid volunteer leave per year
  • Auto-enrollment into We Are With You's pension scheme
  • Access to a Blue Light Card - giving you great savings on big high-street and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period
    • Additional Information IND H Diversity Statement As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people and armed forces veterans. As part of our commitment to the Armed Forces Covenant, we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

    Job description

    Job responsibilities

    Do you thrive in a busy environment, having a wide range of different administration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. With You is all about working with our clients to find the right path for them to get back to where they want to be, and you will be joining an amazing team of people who go the extra mile to make that happen. Working within one of our services is always busy, sometimes challenging but always rewarding. We work collaboratively to provide the best support and treatment to anyone who needs it so why don't you apply to be part of something great! All applicants need to submit a CV and a covering letter on why you should be considered for this role. Applications will not be accepted if no covering letter is included. Please note that this role may close early should sufficient applications be received, so early application is advised. Mind and Body is an early intervention programme supporting 13-25 year olds around self-harming and risk-taking behaviours, to help them achieve positive outcomes. This Administrative Assistant role will require you to work in the Faversham office. It's a very busy service as we have many clients to support so a smooth-running support team is crucial to us achieving our aims each day. Benefits What we offer

  • Competitive salary
  • 28 days annual leave, plus bank holidays
  • 2 days paid volunteer leave per year
  • Auto-enrollment into We Are With You's pension scheme
  • Access to a Blue Light Card - giving you great savings on big high-street and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period
    • Additional Information IND H Diversity Statement As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people and armed forces veterans. As part of our commitment to the Armed Forces Covenant, we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

    Person Specification

    Qualifications

    Essential

    • Should you be successful in your application, you will be required to provide 3 years' worth of references and where applicable, will need to undergo an enhanced DBS check.

    Experience

    Essential

    • To be a successful Administrative Assistant, you will:
    • have experience of providing reliable and efficient administrative support in a busy environment
    • experience of working in an office environment
    • be able to get on with and communicate effectively with a wide range of people
    • ability to work as part of a multi-disciplinary team
    • have a good standard of maths and English (both written and verbal)
    • be a good team player, able to work collaboratively with everyone
    • able to work under pressure, prioritise a busy workload where you will have competing demands on your time
    • have a methodical approach and a good eye for detail
    • be confident using IT packages, managing databases and using digital media
    • have an understanding of workplace health & safety issues
    • be able to offer some flexibility with working hours and location from time to time

    Desirable

    • If you have worked in a charitable organisation before and/or have knowledge or experience of our client group, that would be an advantage but not essential.
    Person Specification

    Qualifications

    Essential

    • Should you be successful in your application, you will be required to provide 3 years' worth of references and where applicable, will need to undergo an enhanced DBS check.

    Experience

    Essential

    • To be a successful Administrative Assistant, you will:
    • have experience of providing reliable and efficient administrative support in a busy environment
    • experience of working in an office environment
    • be able to get on with and communicate effectively with a wide range of people
    • ability to work as part of a multi-disciplinary team
    • have a good standard of maths and English (both written and verbal)
    • be a good team player, able to work collaboratively with everyone
    • able to work under pressure, prioritise a busy workload where you will have competing demands on your time
    • have a methodical approach and a good eye for detail
    • be confident using IT packages, managing databases and using digital media
    • have an understanding of workplace health & safety issues
    • be able to offer some flexibility with working hours and location from time to time

    Desirable

    • If you have worked in a charitable organisation before and/or have knowledge or experience of our client group, that would be an advantage but not essential.

    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Employer details

    Employer name

    We Are With You

    Address

    Faversham

    Faversham

    ME13 8GD


    Employer's website

    https://www.wearewithyou.org.uk/ (Opens in a new tab)

    Employer details

    Employer name

    We Are With You

    Address

    Faversham

    Faversham

    ME13 8GD


    Employer's website

    https://www.wearewithyou.org.uk/ (Opens in a new tab)

    Employer contact details

    For questions about the job, contact:

    Recruitment Manager

    Emily Frost

    Emily.frost@wearewithyou.org.uk

    07811056955

    Details

    Date posted

    04 March 2024

    Pay scheme

    Other

    Salary

    £21,255 to £26,250 a year

    Contract

    Permanent

    Working pattern

    Part-time

    Reference number

    recroot-5495-49133-91

    Job locations

    Faversham

    Faversham

    ME13 8GD


    Privacy notice

    We Are With You's privacy notice (opens in a new tab)