Financial Analyst

Job description

Job responsibilities

• To work as part of the Finance Team in the preparation, processing and monitoring of all income and expenditure of GBCH Trading Company
• To support the monitoring of all Budgets, ensuring compliance with Statutory accounting standards, policies and guidelines.
• Discuss and respond to / deal with queries from staff, customers or suppliers, any issues in respect of any aspect of GBCH Trading Company income or expenditure, including areas of potential complexity and sensitivity. Resolution requires analysis of often complicated financial data and the interpretation and presentation of the results and recommendations for finance and non-finance staff.
• Assist in the preparation of detailed service budgets (for pay. Non-pay and income), including the processing, reconciling and control of all such budgets within the Microsoft Business Central Financial Systems and general ledger
• Preparation and processing of journals for inputting to the general ledger, in accordance with systems and audit controls and monthly timescales, ensuring all entries are made against to relevant and correct account codes to support monthly and annual financial performance management reporting
• Calculate & prepare Trading Companys accounting adjustments e.g. Accruals & Prepayments for input into the general ledger as part of the monthly and annual Accounts process
• To undertake monthly balancing and reconciliation of accounts / ledgers, ensuring sound audit trails are maintained.
• Undertake monthly analysis of the financial performance of the Named Budgets in order to accurately project the financial position at year end, using often complex mathematical formulae to forecast year end costs
• Use of Excel spreadsheets to input and manipulate financial data to calculate the financial impact of service development or change and the presentation of that financial data in the form of graphs and professional reports.
• To support the search for cost savings by identifying high cost areas and suggesting alternative cost solutions, which assist the Budget Holders / SMT in meeting annual financial targets.
• Ensures that budget managers receive accurate and relevant budget and exception reports within the agreed monthly and annual reporting timetables.
• Plan own workload, to ensure all monthly and annual timescales are met, promoting excellent working relationships within and outside of Finance at all times.
• Works within defined operational procedures, as well as implements existing policies and procedures and review and propose changes to departmental work practices

Sales Invoicing

• Ensure all sales transactions recorded at GBCH shops via Cybertill and e-commerce sales are recorded on Business Central Accounting software.
• Responsible for credit control for all shops and change incorrect code and VAT
• Download & Collate shop income for each shops and create report on Excel to be posted on Business Central.
• Provide a monthly and yearly breakdown status of the sales ledger for use by the auditors including any supporting documentation for outstanding debts and credit balances.
• Keep an accurate filing and retrieval system for all sales invoices including previous years.
• Supply copy invoices (where applicable) and statements as required.

Purchase Ledger

• Use the accounting software to post purchase invoices under the supervision of the Financial Management Accountant.
• Ensure all invoices are recorded to the correct codes within the accounting software and have the requisite authorization.
• Ensure purchase invoices are filed correctly and easily retrievable
• Ensure all invoices are addressed to the finance department and with the correct entity name and rectify if this is not the case.
• Reconciliation of supplier statements including following up any queries.
• Process payment run, collate a list of invoices for payment ensuring these have been appropriately authorized.
• Provide the Management Accountant with a list of suppliers to be paid by BACS.
• Process payments on accounting software.
• Responsible for providing the auditors with necessary documentation as and when requested.

Bank Account

• Process income ensuring that income received into the bank reconciles with information on sales/ Cybertill reports, standing order, cash collection service and other online receipts, and purchase invoices. Highlight any discrepancies and provide necessary information for investigation purposes.
• Responsible for inputting all bank transactions onto the accounting system for each entity.
• Monthly bank reconciliation of all bank accounts highlighting and discrepancies.

Management of the Purchase Ledger

• To use Business Central Accounts to process purchase invoices in a timely and accurate manner
• Process, code and distribute invoices to relevant staff members for verification and authorization on B.C.
• Follow up with budget holders to ensure invoices are appropriately authorized before month end.
• Provide the Head of finance or Management accountant with a list of suppliers to be paid by BACS and raise cheques for those not being paid by bacs.
• Process payments on BC.

Others

• Assist in the yearly audit by providing information when requested
• Proactively identify opportunities to improve systems and processes
• Any other duties consistent with the role

COMMUNICATION AND WORKING RELATIONSHIPS

1. INTERNAL:

All Departments within the Hospice

All Hospice Shops

Volunteers

2. EXTERNAL:

Suppliers

CCGs Invoices

Patients and Relatives Donations

Hospice Donors Donations

General Statements

Be familiar with and adhere to all Hospice (and relevant Trust) policies and procedures.

The post holder will work within their professional code of conduct, e.g. NMC, GMC, CIPD, AHP codes.

The post holder may be required to work in and from any Hospice or associated Company premises.

This job description is intended as an outline of the general areas of activity and will be amended from time to time in the light of the changing needs of the organisation. It will then be reviewed in association with the jobholder(s)

Confidentiality/Data Protection/General Data Protection Regulations

The postholder is expected to maintain the complete confidentiality of all material and information to which he/she has access and process and in particular the confidentiality of all personal data stored, in line with the requirements of the General Data Protection Regulations 2018 (and preceding Data Protection Acts) and professional bodies.

Any requests for clinical information disclosure must be approved by Caldicott Guardian.

The postholder must, if required to do so, process records or information in a fair and lawful way. He/she must hold and use data only for the specified, registered purpose for which it was obtained and disclose data only to authorised persons.

Corporate Governance

The postholder must, at all times, act honestly and openly and comply with relevant corporate governance requirements, employment legislation, standards of business conduct, codes of openness and accountability.

Equal Opportunities/Diversity

The postholder must comply with and promote Equal Opportunities and Diversity and accordingly must avoid any behaviour which discriminates against colleagues, potential employees, patients or clients on the grounds of sex, marital status, sexual orientation, age, race, colour, nationality, ethnic or national origin, religion or belief, disability, political opinion, gender reassignment or trade union membership.

Health and Safety

Under the Health & Safety at Work Act (1974), it is the responsibility of the postholder at every level to take care of his/her own health and safety and that of others who may be affected by his/her acts at work. This includes co-operating with the organisation and

Taking personal responsibility for safety as outlined in the Hospice Health & Safety Policy and the Health & Safety at Work Act 1974 and fire regulations.

This job description is not exhaustive and may be reviewed and changed by discussion with post holder to meet the needs of the service.

This job description is a reflection of the current position and the post holder is expected to view it as a guide rather than an exact description of all duties and responsibilities. It may be subject to variation from time to time. Any variations will be made due to service requirements and will be made in consultation with the post holder.

Person Specification

Qualifications

Essential

• BSc.
• AAT Technician Level Qualification or proven equivalent experience of ability to work at this technical and professional level.
• NVQ Level 4 or equivalent experience

Desirable

• Business Central Accounting software user qualification

Experience

Essential

• Experience working within a finance environment
• Experience of computerized financial management systems and
• controls
• Experience of accounting, including reconciliations, controls and VAT rules and guidelines
• Experience of working as part of a team
• Experience of working with people outside own immediate work area in the communication of financial information e.g. analyse & report data, answer queries, telephone, e-mail etc.

Desirable

• Experience of budget setting and budgetary control, including the reporting and management and implementation of corrective action.
• Experience of dealing with external agencies and dealing with Audit queries and responses.

Aptitude, Personal Characteristics

Essential

• Ability to exercise judgement and control.
• To be able to communicate effectively with wide range of people
• Willing to work in a flexible manner
• The ability to act on own initiative without supervision, and prioritize and manage workload accordingly.
• Ability to deal with sensitive and confidential issues
• Professional and approachable

Skills, Knowledge and Abilities

Essential

• Knowledge of financial and computerized reporting systems
• Understand the implications of current Accounting and legislation as it affects the area of work
• The ability to effectively organize workload and work within strict deadlines.
• Excellent in the use of spreadsheets and other PC- based office applications.
• Sound communicative skills and the ability to discuss queries with colleagues, internal and external stakeholders alike.
• The ability to work as part of a team, achieving a corporate objective.
• Ability to process, analyze and interpret complex financial data, and explain the result to non- finance staff
• The ability to identify errors, resolve discrepancies and handle any problems as they arise

Employer details

Employer name

Community Hospice

Address

Greenwich & Bexley Community Hospice

185 Bostall Hill

London

SE2 0GB

Employer's website

https://communityhospice.org.uk/ (Opens in a new tab)