Governance & Executive Support Assistant

Job description

Job responsibilities

With the Head of Corporate Governance, ensure the Board of Trustees, their Committees and key Groups are properly constituted, convened, operated and supported in accordance with Ashgates Articles of Association and the relevant regulatory frameworks. Provide the full range of specialist company secretarial services to the Committees of the Board allocated to the post holder including planning and organisation of meetings, the timely planning, preparation, submission and issuing of agendas, reports, supporting papers and minutes for all meetings, ensuring minutes of the meetings are record, decisions made and their context. Fully supporting the Directors of the Leadership Team in providing secretarial, professional and confidential personal assistant services. Actively managing diary commitments, organising appointments and meetings to ensure effective time management. Assisting in managing workflows, outputs and deadlines, focusing time against priorities ensuring members are aware of any diary commitments. To attend and minute the Committees of the Board and other Working Groups and facilitate the smooth management including inviting of external presenters and to manage any ad hoc requirements. To provide specialist high level support to the Governance Framework including advising on governance processes etc.

Person Specification

Qualifications

Essential

• Standard Grade/O/GCSE Grade English or equivalent.
• ECDL or equivalent experience

Experience

Essential

• Substantial experience of providing secretarial support at management levels.
• The ability to organise workload without supervision and to complete allocated tasks within timeframe.
• Proactive ability to anticipate difficulties and deal with them.
• Experience of organising meetings, workshops, events.
• Experience of managing communications and relationships with senior managers.
• Shows empathy to the client group and hospice movement generally.

Desirable

• Understanding of the roles and relationships between the Chair, Trustees, Chief Executive and senior leaders.
• Experience of working within a Healthcare setting or charity.
• Experience in governance support
• Experience of board and corporate governance systems.

Additional Criteria

Essential

• Highly proficient user of Microsoft Word, Excel, Powerpoint, and Adobe Acrobat and ability to learn to use new tools.
• Strong oral and written communication skills.
• Excellent presentational skills.
• Producing high standard and accurate minutes.
• Advanced keyboard skills
• Ability to process and receive highly complex, sensitive and confidential information in an appropriate manner.
• Ability to work with a high degree of autonomy using initiative and organise own workload with minimal supervision working to tight and often changing timescales.
• Excellent written communication skills with a fluent writing style and practical use of the English language and grammar.
• Excellent literacy and numeracy.
• Ability to organise, create, file and retrieve electronic and manual records.
• Ability to build rapport and trust and confidence with colleagues.
• Ability to accept direction particularly in relation to sensitive staffing issues, workload management and complex tasks.
• Ability to work with colleagues, promoting a positive attitude towards working practices and change when needed
• Flexible approach to hours worked.
• Motivated and committed to personal development.
• Respect and understanding of confidentiality.
• Ability to prioritise and work to tight deadlines.
• Ability to manage conflicting demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ashgate Hospicecare

Address

Ashgate Road

Chesterfield

S42 7JD

Employer's website

https://www.ashgatehospicecare.org.uk/ (Opens in a new tab)