Admin Coordinator - Solent Cluster

Job summary

Are you an experienced Senior Administrator looking for a new challenge?

BPAS is looking for an exceptional Admin Coordinator to join our Solent cluster on a full time basis, 36 hours per week over Monday to Friday. You will ensure the provision of a quality administrative service within the units, & will deputise in the absence of the Treatment Unit Manager for administrative duties to ensure the smooth running of the units.

Please note - this role covers 3 units - Portsmouth, Southampton and Basingstoke. Travel is required to all 3 on a weekly basis - mileage is paid.

About You

Were looking for candidates who can demonstrate excellent senior administrative experience, ideally within a healthcare environment but not essential.

You will be an exceptional administrator with knowledge of management techniques including planning & organizing, & the motivation of staff. Youll have great IT skills including MS Office packages & bespoke systems, & have excellent attention to detail when dealing with client documentation.

We are looking for:

• Knowledge of clerical procedures including checking documentation, telephone & reception duties
• Supportive towards colleagues & clients & an effective team player
• Good interpersonal & communication skills at all levels of a business including with colleagues, clients & external stakeholders
• Experience of managing a team is desirable

Main duties of the job

• Ensure adequate admin staffing levels with the necessary skills to meet service needs; participating in the recruitment, induction and training of staff.
• Monitor employee performance against agreed quality standards and carry out one to one interviews with staff in order to identify development needs and opportunities.
• Maintain accurate staff records in relation to time sheets, sickness and holidays and input information into the payroll adjustments database.
• To assist in the implementation of procedures to meet Health and Safety legislation, i.e. risk assessments, COSHH etc.
• To liaise with the Lead Nurse(s) to ensure the smooth running of the unit.
• Supervise the completion and transmission of all the necessary client administration in a timely and accurate manner, i.e. the preparation of medical case notes, the completion of forms, discharge information and the patients register.
• Undertake and supervise general office duties such as word processing and spreadsheet systems, handling of daily post, filing and archive systems.

About us

British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment and fertility services. We specialise in evidence-based, not-for-profit care reproductive healthcare.

Working with us:

We are always on the lookout for talented special people to join the BPAS team.

Alongside a supportive and friendly working environment, BPAS has generous benefits including life assurance cover at 3 times salary, 34 days annual leave per year and a defined contribution pension scheme. You will also have access to our employee benefits programme through BHSF which includes special health and wellbeing services, as well as lifestyle offers for you and your family. This includes various salary sacrifice schemes, counselling services and free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing and midwifery colleagues will have the opportunity to train in first and second trimester sonography scanning as well as contraception fitting and STI testing. For units offering a surgical service you could also gain experience in conscious sedation and general anaesthetic treatment in our operating departments.