Job summary
Are you an organised and proactive communicator, with a keen eye for detail and a passion for supporting teams to stay connected and informed?
We're looking for an Internal Communications Assistant to join our small, collaborative Internal Communications team at BPAS. This is a fantastic opportunity to play a key supporting role in helping us engage and inform colleagues across our 1,000-strong workforce from clinic teams to home-based staff.
At BPAS, we believe that great internal communication is the foundation of a well-connected, motivated, and supported organisation. You'll support how our people hear about what matters from key organisational updates to local announcements by helping coordinate content across a range of internal channels.
This is a varied and fast-paced role where strong organisation and attention to detail are essential. You'll support the day-to-day running of the Internal Communications function from managing inbox queries and maintaining communication schedules, to assisting with events and coordinating content across our intranet and staff app. Youll also play a key role in supporting internal initiatives and helping ensure our communications run smoothly and efficiently.
This role is a hybrid role for 21 hours per week over Tuesday to Friday. You will travel to our Head Office in Leamington Spa typically once a week. Occasional travel to London and other BPAS units may be required for events and training.
Main duties of the job
- Support the creation and publishing of content across internal channels including the intranet and staff app
- Manage the Internal Communications inbox, responding to and escalating queries where appropriate
- Maintain and update the Internal Communications Planner
- Provide administrative and logistical support for campaigns, announcements, and projects
- Assist with the organisation of virtual and in-person staff events
-
Support staff engagement activities such as awareness days and pulse surveys
-
Provide diary management and meeting coordination support for the Internal Communications team
About you
We're looking for someone who is organised, reliable, and proactive someone who understands the importance of clear communication and enjoys supporting a busy team to deliver high-quality work.
You'll have strong administrative and coordination skills, with the ability to manage multiple tasks and deadlines. Youll be confident communicating with colleagues at all levels and have a keen eye for detail when preparing and reviewing content.
We are also looking for:
- Experience in an administrative or coordination role
-
Experience managing shared inboxes, scheduling, or diary coordination
-
Good written communication skills, with the ability to draft clear and accurate content
-
Strong organisational skills and the ability to prioritise effectively in a busy environment
About us
The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.
Working with us - benefits include:
- 34 days annual leave (including bank holidays)
- Life assurance at 3 salary
- Defined contribution pension scheme
- Access to GP 24/7, 365 days a year
- MyMindPal mental fitness app and 24/7 counselling support
- Online discounts, discounted gym membership, and other lifestyle benefits
- Family-friendly policies to support work-life balance
Safeguarding, Equality & Diversity BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer-recruitment principles and includes appropriate pre-employment checks.
We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.
Job description
Job responsibilities
The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.
Location: Hybrid working between home and the BPAS Head Office in Leamington Spa. Will also include travel for meetings to London Office and BPAS units nationwide when required. Please note that the travel between your home and Head Office is not covered by expenses
Head Office: Tachbrook Park, Athena Drive, Leamington Spa, CV34 6RQ
Hours Per Week: 21hours
Hours of Work:
- Monday -
- Tuesday 09:00 - 14:30
- Wednesday 09:00 - 14:30
- Thursday 09:00 - 14:00
- Friday 09:00 - 14:00
Salary: £25,799 - £29,124 per annum - pro-rata per annum, Depending on skills and experience
Apply now Interested in making a difference? Apply today to join our team.
Values & eligibility All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission.
Application outcome If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.
References & pre-employment checks All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Job description
Job responsibilities
The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.
Location: Hybrid working between home and the BPAS Head Office in Leamington Spa. Will also include travel for meetings to London Office and BPAS units nationwide when required. Please note that the travel between your home and Head Office is not covered by expenses
Head Office: Tachbrook Park, Athena Drive, Leamington Spa, CV34 6RQ
Hours Per Week: 21hours
Hours of Work:
- Monday -
- Tuesday 09:00 - 14:30
- Wednesday 09:00 - 14:30
- Thursday 09:00 - 14:00
- Friday 09:00 - 14:00
Salary: £25,799 - £29,124 per annum - pro-rata per annum, Depending on skills and experience
Apply now Interested in making a difference? Apply today to join our team.
Values & eligibility All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission.
Application outcome If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.
References & pre-employment checks All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Person Specification
Experience
Essential
- Experience working in an administrative or coordination role.
- Experience managing shared inboxes, scheduling, or diary coordination.
- Experience supporting events or logistics (e.g., booking rooms, organising materials and hospitality, coordinating attendees).
Desirable
- Experience supporting internal communications, engagement activity, or digital content.
- Experience using staff apps.
- Experience using simple design tools, such as Canva.
- Experience using SharePoint and making changes to an intranet site.
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
- This is a hybrid role requiring weekly travel to our Head Office in Leamington Spa, with occasional travel to other locations for events. Are you able to commit to this?
- Please confirm that you understand travel to the Head Office will not be reimbursed.
- Are you aware this role is for 21 hours per week over Tuesday to Friday?
Desirable
- Please list any further information you wish to add to support your application.
Knowledge and Skills
Essential
- Awareness of organisational tone of voice and internal brand consistency.
- Basic knowledge of event logistics and what is required to support staff events.
- Understanding of confidentiality, Data Protection, and Information Governance expectations.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Good written communication skills, with accuracy and attention to detail.
Desirable
- Basic understanding of internal communications and its role in employee engagement.
- Awareness of common internal communication channels (intranet, email newsletters, Teams, staff app)
- Basic digital skills, including familiarity with content formatting or simple design tools (e.g., Canva)
Qualifications
Essential
- Min of 4 GCSEs or equivalent including English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2
Person Specification
Experience
Essential
- Experience working in an administrative or coordination role.
- Experience managing shared inboxes, scheduling, or diary coordination.
- Experience supporting events or logistics (e.g., booking rooms, organising materials and hospitality, coordinating attendees).
Desirable
- Experience supporting internal communications, engagement activity, or digital content.
- Experience using staff apps.
- Experience using simple design tools, such as Canva.
- Experience using SharePoint and making changes to an intranet site.
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
- This is a hybrid role requiring weekly travel to our Head Office in Leamington Spa, with occasional travel to other locations for events. Are you able to commit to this?
- Please confirm that you understand travel to the Head Office will not be reimbursed.
- Are you aware this role is for 21 hours per week over Tuesday to Friday?
Desirable
- Please list any further information you wish to add to support your application.
Knowledge and Skills
Essential
- Awareness of organisational tone of voice and internal brand consistency.
- Basic knowledge of event logistics and what is required to support staff events.
- Understanding of confidentiality, Data Protection, and Information Governance expectations.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Good written communication skills, with accuracy and attention to detail.
Desirable
- Basic understanding of internal communications and its role in employee engagement.
- Awareness of common internal communication channels (intranet, email newsletters, Teams, staff app)
- Basic digital skills, including familiarity with content formatting or simple design tools (e.g., Canva)
Qualifications
Essential
- Min of 4 GCSEs or equivalent including English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
