Accounts Admin Assistant - 36 hours

Job summary

Do you thrive in a collaborative work environment and enjoy taking ownership of your responsibilities in a dynamic finance role?

Here at BPAS, we are looking for an Accounts Admin Assistant to come and join our finance team. This role is a permanent, hybrid role, working 36 hours per week over Monday to Friday. You will work remotely from home with travel to our Head Office in Leamington Spa once a week.

About the role:

As an Accounts Admin Assistant, you will play a crucial role in ensuring the efficiency and accuracy of our financial processes. Working primarily in a purchase ledger capacity, you will be responsible for inputting invoices, reconciling supplier statements, and managing expense claims. Additionally, your role will extend to compiling data, responding to emails, and assisting with ad hoc requests. This position also provides you with the opportunity to contribute to the management accounts and support the annual external audit process.

About you:

We are looking for candidates who have experience in a similar role, preferably with purchase ledger responsibilities, although this is not essential. Your proficiency in Microsoft Office programs, along with your ability to learn and use bespoke information systems, will be critical to success in this role. We value numeracy, accuracy, and attention to detail, as well as excellent communication skills.

We are also looking for:

• Computer literate in use of spreadsheets & databases
• Good organisational skills
• Team player

Main duties of the job

• To input all invoices/credit notes accurately and promptly, ensuring the correct authorisation is gained

• Identify and ensure all non-purchase order invoice queries are resolved promptly

• To produce payment runs in accordance with BPAS financial policy, cashflow considerations, and supplier payment terms

• To carry out reconciliations of supplier statements and identify and resolve any queries with internal departments or direct with suppliers as appropriate

• To review all expense claims to ensure they are in line with BPAS policies, are accurate, coded correctly and correct proof of purchase is attached

• Provide an expenses reports as and when requested for employee tax claims or for analysis purposes

• Monitor accounts specific inboxes to ensure emails are allocated to the correct person or saved in the correct file

• To design, compile and maintain spreadsheets to improve finance processes

• To undertake any analysis or investigatory work as and when required

About us

British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

Working with us:

Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.