Job summary
*This role is on a 12 month fixed term contract covering maternity leave
Are you an experienced Estates and Property Administrator looking for a new challenge?
BPAS are looking for an Estates and Property Services Administrator to come and join the team full time, 36 hours per week. This is a hybrid position where you will be required to work at our Head Office in Leamington Spa one day a week.
The successful candidate will provide administrative support and assistance with contracts and activities. You will provide national property services support to all BPAS locations.
You will work to administrate a first line telephone / email help-desk dealing with Estates issues for any BPAS location.
About You
You'll be a people-person, who enjoys communicating with different people internally and externally. You'll have exceptional time management and a high attention to detail in all areas of your work. You will be confident using Windows based computer packages including spreadsheets, databases and word processing.
You will have strong problem solving and analytical skills in a diverse range of tasks and be able to provide a positive, solution-orientated approach to estates and property activity.
Main duties of the job
- Provide assistance with the updating of a database for Maintenance/Service Contracts ensuring requirements of the departments are met.
- To co-ordinate with the diaries of colleagues within the Estates department, to ensure that contract renewal dates are identified in good time to allow the department to review contracts prior to renewal.
- Provide administrative assistance with the reconciliation of service sheets, validate invoices and orders in accordance with delegated authority limits. To investigate any discrepancies with suppliers
- To provide a first point of reference as a help desk to BPAS nationally, on issues relating to Estates & Property Services and make sure these are dealt with in a timely manner
- Provide assistance with auditing requests from the clinics.
- To challenge contractor quotes to encourage best practice or product, best price, best terms by negotiation, by liaising with the Property Supervisor as required.
We are also looking for:
- Proven administrative experience in a computerised Estates Department
- Ability to multi-task and prioritise appropriately
- A methodical and well-organised approach in delivery of best value contracts of equipment procurement.
About us
The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.
Working with us - benefits include:
- 34 days annual leave (including bank holidays)
- Life assurance at 3 salary
- Defined contribution pension scheme
- Access to GP 24/7, 365 days a year
- MyMindPal mental fitness app and 24/7 counselling support
- Online discounts, discounted gym membership, and other lifestyle benefits
- Family-friendly policies to support work-life balance
Safeguarding, Equality & Diversity
BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer-recruitment principles and includes appropriate pre-employment checks.
We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.
Job description
Job responsibilities
A full job/person description and terms and conditions can be found on the right hand side of this advert. They are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.
Location: Home working with 1 day per week working in our head office in Leamington Spa.
Head Office: Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ
Salary: £25,799 to £29,124 per annum - depending on skills and experience
Contract: 12 months fixed term covering maternity leave
Hours of Work: 36 Hours per week | Monday to Thursday 9am-5pm and Friday 9am-3.30pm
Apply now Interested in making a difference? Apply today to join our team.
Values & eligibility All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission.
Application outcome If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.
References & pre-employment checks All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Job description
Job responsibilities
A full job/person description and terms and conditions can be found on the right hand side of this advert. They are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.
Location: Home working with 1 day per week working in our head office in Leamington Spa.
Head Office: Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ
Salary: £25,799 to £29,124 per annum - depending on skills and experience
Contract: 12 months fixed term covering maternity leave
Hours of Work: 36 Hours per week | Monday to Thursday 9am-5pm and Friday 9am-3.30pm
Apply now Interested in making a difference? Apply today to join our team.
Values & eligibility All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission.
Application outcome If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.
References & pre-employment checks All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Person Specification
Qualifications
Essential
- English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2
Experience
Essential
- Describe a role where you provided administrative support within an estates, facilities, or property-related environment. What were your core responsibilities, and how did you manage competing priorities on a typical busy day?
Desirable
- Previous Healthcare background
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and nature of the relationship
- Are you aware this role is for 36 hours per week across Monday-Friday?
- This role is hybrid with 1 day per week working from our Head Office in Leamington - can you travel to Leamington Spa?
- Are you aware this role is on a 12 month fixed term contract covering maternity leave?
Desirable
- Please list any other information in support of your application
Knowledge and Skills
Essential
- Give an example of how you have used spreadsheets or databases to track, manage, or report on estates, facilities, or operational information. What was the purpose, and how did your work support the wider team?
- Tell us about a time you supported the procurement, tracking, or management of equipment, services, or contracts. How did you stay organised and ensure best value or compliance?
Desirable
- Facilities management / helpdesk background
- Knowledge of SLA / KPI
Person Specification
Qualifications
Essential
- English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2
Experience
Essential
- Describe a role where you provided administrative support within an estates, facilities, or property-related environment. What were your core responsibilities, and how did you manage competing priorities on a typical busy day?
Desirable
- Previous Healthcare background
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and nature of the relationship
- Are you aware this role is for 36 hours per week across Monday-Friday?
- This role is hybrid with 1 day per week working from our Head Office in Leamington - can you travel to Leamington Spa?
- Are you aware this role is on a 12 month fixed term contract covering maternity leave?
Desirable
- Please list any other information in support of your application
Knowledge and Skills
Essential
- Give an example of how you have used spreadsheets or databases to track, manage, or report on estates, facilities, or operational information. What was the purpose, and how did your work support the wider team?
- Tell us about a time you supported the procurement, tracking, or management of equipment, services, or contracts. How did you stay organised and ensure best value or compliance?
Desirable
- Facilities management / helpdesk background
- Knowledge of SLA / KPI
