Job summary
Do you thrive in a role that combines administrative support with coordination of information governance tasks?
Are you looking for a rewarding opportunity to contribute to the protection of sensitive healthcare data?
BPAS are seeking a Data Protection Coordinator to join our IT team. As part of this role, you will provide essential administrative support to our Data Protection Officer (DPO) and Senior Information Risk Officer (SIRO), ensuring compliance with data protection regulations and maintaining the integrity of our information governance processes. Responsibilities include maintaining IG policies and procedures, managing IG registers, supporting incident reporting processes, and facilitating access requests.
This is a permanent full time role working 36 hours per week over Monday to Friday. You will work remotely from home, with one to two days per week in our Head Office in Leamington Spa.
About you:
To excel in this role, you should be educated up to A-Level standard and possess a UK data protection/GDPR qualification or training. Previous experience in maintaining documentation and record-keeping, handling confidential information, and using office-based software such as Microsoft Word and Excel are valued. Knowledge of UK privacy laws, and data security standards is advantageous. Strong organisational, administrative, and communication skills are essential, along with a professional demeanor and commitment to safeguarding data privacy.
Main duties of the job
- To maintain and track IG policies and procedures ensuring you are coordinating any changes
- You will manage and maintain IG registers for GDPR compliance
- Support and maintain incident reporting process. This will include assisting in responses to IG incidents on Datix and escalating related incidents to the SIRO and DPO
- To support and maintain the Subject Access Requests process. To include maintaining the register and liaising with the relevant department
- To ensure an up-to date privacy notice and IG information is published
- To provide and be the point of contact for data protection queries, escalating them to the relevant officer where necessary
- Support the work of the
BPAS IG Board and stakeholders by arranging meetings, and distributing agendas &
materials
- Support the L&D department with the provision of IG-related training and materials
About us
British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.
Working with us:
Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.
BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.
Job description
Job responsibilities
A full job description and salary information is available for you to download and review. You can find this on the right hand side of the advert under supporting information.
Further Information
Location: Hybrid working with travel to head office 1 -2 days per week. This may be more in the initial induction period or when required for meetings/training etc.
BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ
Salary: £31,681 to £39,334 per annum - Depending on skills and experience
Hours Per Week: 36 Hours (full time)
Hours of Work:
Monday to Thursday - 09:00 to 17:00 | Friday - 09:00 to 15:30
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Job description
Job responsibilities
A full job description and salary information is available for you to download and review. You can find this on the right hand side of the advert under supporting information.
Further Information
Location: Hybrid working with travel to head office 1 -2 days per week. This may be more in the initial induction period or when required for meetings/training etc.
BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ
Salary: £31,681 to £39,334 per annum - Depending on skills and experience
Hours Per Week: 36 Hours (full time)
Hours of Work:
Monday to Thursday - 09:00 to 17:00 | Friday - 09:00 to 15:30
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Person Specification
Qualifications
Essential
- Educated to A-Level Standard or equivalent
- UK Data protection / GDPR qualification and/or training
Experience
Essential
- Previous experience in a similar/relevant role
- Experience in maintaining good documentation and record-keeping
- Experience dealing with confidential information
- Experience with office-based software such as Microsoft Word and Excel, email etc
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
- This role for 36 hours per week and is home based with travel to head office (in Leamington Spa) 1-2 days per week - Can you commit to this?
- Do you have a private and confidential office/space at home to work from?
Desirable
- Please list any further information or statements if you wish to support your application.
Knowledge and Skills
Essential
- Knowledge and understanding of UK privacy law (including the Data Protection Act 2018, UK GDPR and the Privacy and Electronic Communications Regulations)
- Handle confidential and sensitive information with the appropriate discretion
- Skilled in communicating with and influencing individuals
Desirable
- Familiarity with UK data security standards (such Cyber-Essentials Plus or ISO27001)
- Awareness and understanding of patient confidentiality within NHS or UK healthcare setting
Person Specification
Qualifications
Essential
- Educated to A-Level Standard or equivalent
- UK Data protection / GDPR qualification and/or training
Experience
Essential
- Previous experience in a similar/relevant role
- Experience in maintaining good documentation and record-keeping
- Experience dealing with confidential information
- Experience with office-based software such as Microsoft Word and Excel, email etc
General
Essential
- Do you support a woman's right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
- This role for 36 hours per week and is home based with travel to head office (in Leamington Spa) 1-2 days per week - Can you commit to this?
- Do you have a private and confidential office/space at home to work from?
Desirable
- Please list any further information or statements if you wish to support your application.
Knowledge and Skills
Essential
- Knowledge and understanding of UK privacy law (including the Data Protection Act 2018, UK GDPR and the Privacy and Electronic Communications Regulations)
- Handle confidential and sensitive information with the appropriate discretion
- Skilled in communicating with and influencing individuals
Desirable
- Familiarity with UK data security standards (such Cyber-Essentials Plus or ISO27001)
- Awareness and understanding of patient confidentiality within NHS or UK healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
