Admin Coordinator

Job summary

Are you an experienced Senior Administrator looking for a new challenge?

BPAS is looking for an exceptional Admin Coordinator to join our Cardiff Unit on a part-time basis, 34.5 hours per week over Tuesday to Friday. You will ensure the provision of a quality administrative service within the units, & will deputise in the absence of the Treatment Unit Manager for administrative duties to ensure the smooth running of the units.

About You:

Were looking for candidates who can demonstrate excellent senior administrative experience, ideally within a healthcare environment but not essential.

You will be an exceptional administrator with knowledge of management techniques including planning & organizing, & the motivation of staff. You will have great IT skills including MS Office packages & bespoke systems, & have excellent attention to detail when dealing with client documentation.

Main duties of the job

Day to day duties:

• Ensure adequate admin staffing levels with the necessary skills to meet service needs; participating in the recruitment, induction and training of staff.
• Monitor employee performance against agreed quality standards and carry out one to one interviews with staff in order to identify development needs and opportunities.
• Maintain accurate staff records in relation to time sheets, sickness and holidays and input information into the payroll adjustments database.
• To assist in the implementation of procedures to meet Health and Safety legislation, i.e. risk assessments, COSHH etc.
• To liaise with the Lead Nurse(s) to ensure the smooth running of the unit.
• Supervise the completion and transmission of all the necessary client administration in a timely and accurate manner, i.e. the preparation of medical case notes, the completion of forms, discharge information and the patients register.
• Undertake and supervise general office duties such as word processing and spreadsheet systems, handling of daily post, filing and archive systems.

We are looking for:

• Knowledge of clerical procedures including checking documentation, telephone & reception duties
• Supportive towards colleagues & clients & an effective team player
• Good interpersonal & communication skills at all levels of a business including with colleagues, clients & external stakeholders
• Experience of managing a team is desirable

About us

British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

Working with us:

Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.