Management Accountant

Job responsibilities

Managing one direct report, encouraging professional development and providing constructive feedback through the Hospice objective setting and appraisal requirements. Communicating and working flexibly with the direct report to ensure all accounting and reporting processes are completed accurately and in a timely manner.

Manage processes to ensure all income streams are recognised in an accurate and timely manner on to the accounting system (Sage 200). Ensuring income details, cost codes and departments are recorded accurately for all fundraising income and is fully reconciled to the Fundraising database.

Monitor the reconciliation all bank accounts and the petty cash account for the Trust. Verify account balances against Sage and monitor the daily cash balances for cash flow purposes.

Deal with banking issues for any of the Trust bank accounts and support/oversee BACS payments to suppliers actioned by the Assistant Accountant.

Ensure that the Company Credit card expenses are fully authorised, accurately coded, correctly recorded on Sage and fully reconciled to monthly credit card statements.

Ensure trust petty cash payments are authorised and recorded accurately in Sage and a reconciliation kept in excel format. All petty cash vouchers are filed in daily order.

Maintain Trusts Fixed Asset Register and depreciation calculations. Ensuring they are accurate and up to date.

Manage direct reports to ensure that all supplier invoices are correctly coded, authorised by budget holders, recorded accurately on Sage and paid by due dates. Ensure all related supplier issues and queries are resolved in a timely manner.

Ensure that all customer invoices, are posted accurately onto Sage and in a timely manner, chasing for payment where necessary.

Complete the month end process for the Trust, reconcile and evidence balance sheet accounts and prepare monthly management accounts. Undertake analysis of the management account figures to identify variations in income and expenditure versus budget and identify the reasons for the variation. Send out all department P&L to department managers and directors. Prepare other month end reports.

Prepare year-end schedules for audit and work with auditors to answer queries.

Prepare Trust Hospice VAT recovery scheme analyses monthly, submitting VAT claims when most advantageous for the Hospice.

Participate in payroll processing and review.

Prepare the payroll journal monthly for the hospice and ensure Trust payroll information is accurately input onto Sage.

Ensure that monthly pension contributions are reconciled to payroll reports, accurately notified to the pension provider, recorded on Sage and paid on time. Monitor collection periods and investigate any under/over payment.

Supporting our volunteer and working with the Finance team to plan priorities for our volunteer team.

Ensuring all information is complete for financial year-end and liaising with external auditors during the annual audit process.

Other requirements

Essential

• Willingness to work outside core hours if workload dictates

Skills and Abilities

Essential

• Experienced in using Microsoft Office, including Word, Excel and Outlook
• Good organisational skills, including ability to plan and prioritise own workload to meet deadlines
• Team player, and ability to work well as part of a team
• Excellent attention to detail and accurate record keeping
• Ability to problem solve and use own initiative
• Good interpersonal skills, including ability to deal with the public and build effective working relationships with stakeholders
• Strong analytical skills

Experience

Essential

• Experienced in the use of accounting systems, software and procedures
• Experience in the preparation of management and financial accounts and data analysis

Desirable

• Experience of Sage200 Standard
• Staff management experience

Personal Qualities and Attributes

Essential

• Team player who can keep professional relationships with work colleagues and volunteers
• Commitment to equality and valuing diversity and understanding of how this applies to own area of work
• Commitment to the aims and charitable objectives of St Clare Hospice
• Committed to own continuing professional learning and development
• Able to work on own initiative
• Hardworking and flexible
• Willing to learn and take on new challenges

Knowledge

Essential

• Solid understanding of double entry bookkeeping, accruals, prepayments, fixed asset registers, bank reconciliation and cash handling
• Working knowledge of Excel

Desirable

• Knowledge of accounting for charities
• Knowledge of budget and forecast preparation
• Working knowledge of Payroll and Pensions

Qualifications

Essential

• Part or fully qualified ACCA/CIMA/CCAB or with at least two years recent, relevant financial experience