Job responsibilities
MAIN
RESPONSIBILITIES OF HOFBS
1. Managing the
Finance Team in the day to day operational activities of the department, encouraging
team development and flexibility to support emerging business needs and the
growth.
2. Working with the
Chief Executive, the Senior Leadership Team and other key staff to develop
strategic plans for the organisation, consistent with and supportive of the
strategic direction of key partners. Taking a strategic approach to
developing the Finance function over the longer term.
3. Advising senior
and line managers in the management of complex finance issues; providing budgeting advice and guidance
including contract review.
4. Support the
preparation of tenders or other service provision proposals with accurate
anticipated costings, providing advice on the financial feasibility of
potential business opportunities.
5. Developing and
maintaining an appropriate delegatory framework to ensure the organisation
can function effectively and efficiently whilst minimising the risk of fraud
or error.
6.Proposing, developing
and implementing finance policies and procedures, within own area and beyond,
that are compliant with statute and best practice. Implementing system controls to reduce the
risk of financial losses.
7. Prepare annual
budgets, and interim forecasts, to facilitate medium and longer term
financial planning.
8. Prepare regular
management accounts that accurately reflect the financial position of the
business. Providing sufficient detail to inform decision making for each
income stream.
9. Prepare cashflow
forecasts to assure the organisation will be able to meet its liabilities in
a timely fashion and or make use of surplus funds in the most effective
manner.
10. Prepare the
annual statutory accounts and liaise with external accountants and auditors
as required.
11. Prepare and or
review corporation tax returns, ensuring the business discharges any
liability in a timely manner.
12. Understand VAT
regulations that apply to the provision of healthcare services and to any
other relevant income streams. Ensure the organisation is appropriately
registered, and accounts for input and output tax accordingly.
13. Manage the
Finance team to post transactions to the financial ledgers ensuring the
system is always complete, accurate and up to date.
14. Prepare regular
reconciliations of major accounts including fixed assets, accruals,
prepayments and the bank.
15. Ensure suppliers
are paid amounts that are rightly due within the agreed terms, authorising
financial transactions as permitted within the delegatory framework.
16. Ensure customers
remit all funds due to the organisation promptly.
17. Management of
the monthly payroll process, including all adjustments for pension, sessional
worker payments, overtime and expense payments.
18. Management of
all NHS and NEST pensions schemes on behalf of the organisation ensuring
compliance with NHS guidance and statutory requirements
19. Provision of
quarterly reports to the Board.
20. Management of
PCN funds ensuring income is complete and liaising with CDs to ensure funds
are accounted for and treated in line with PCN requirements
21. Provision of
accurate financial statements and updated forecasts for each PCN and quarterly attendance at
PCN meetings.
22. Preparation for,
attendance and presentation at AGM and PCN Annual Planning Meetings.
23. Engage with
developing system wide initiatives to provide greater efficiencies in the
delivery of health and social care. This may involve representing the
organisation at system-wide meetings addressing financial issues, developing
responses and initiatives to system wide budgeting financial issues,
consulting with member practices to understand their requirements and
identifying appropriate solutions, working with other stakeholders including
Health Education England, NHS pensions, ICB, etc
24. Maintain the
statutory books and records at Companies House.
25. Take personal
responsibility for maintaining up to date generalist finance knowledge and
expertise and good current knowledge of the business environment.
26. Ensure
information and data governance relating to finance data is processed to all
relevant standards such as General Data Protection Regulations.
27. Oversee STHCs
Insurance Schedule, ensuring appropriate cover for all areas of the business
and manage the submission of any claims.
28. Oversee and
manage shareholders share allocation and prepare the updated annual
submission statement.
29. Develop and
maintain a robust financial risk register, complete with effective
mitigations to ensure the sustainability, compliance and growth of STHC.
30. Preparing the
organisation for external audit, ensuring regulatory compliance, as well as
undertaking periodic internal audits to ensure local compliance.
31. Develop and
maintain the STHC Asset Register supported by the Operations Coordinator
GENERAL REQUIREMENTS OF ALL STHC ROLES
Job
Description
The
Main Duties of the role are not intended to be exhaustive and it is expected
that the post holder supports the organisation with reasonable requests to
complete tasks outside of these duties from time to time.
Confidentiality
In the performance of the duties
outlined in this job description, the post holder may have access to
confidential or sensitive information.
All such information is to be regarded as strictly confidential and
should be treated in accordance with STHCs policies and procedures, and the
protection of personal and sensitive data guidelines, as outlined in staff
mandatory training.
Personal
Development Training:
Undertake activities to contribute to own knowledge and understand of
working within a complex Primary Care organisation
Contribute to collection and dissemination of information to promote
advancement of knowledge and education amongst colleagues.
Seek appropriate opportunities to advance own professional and
personal development.
Participate in care quality activities and implement agreed action
plan as appropriate.
Provide regular managerial and supervision to Team members.
To keep up to date and participate in training
programmes identified in a personal Development Plan.
To ensure self knowledge of changes in health care
commissioning and funding flows.
Support development of a culture for learning
To encourage learning and
consider the training needs of staff within the team, and to contribute to
training within the team.
Health
And Safety
The post holder will assist in
promoting and maintaining their own and others health, safety and security
as defined in STHC's Health & Safety Policy to include:
Identifying the risk involved in work
activities and undertaking such activities in a way that manages those risks.
Maintaining work areas in a tidy and safe way
and free from hazards.
Ensuring that all accidents are reported and
investigated and follow up action taken where necessary.
Maintain mandatory staff training, as required
by the postholder role.
Equality,
Diversity And Inclusion
The post-holder will support the
equality, diversity, inclusion and rights of colleagues to include,
Acting in a way that recognises the importance
of peoples rights, interpreting them in a way that is consistent with
current legislation.
Respecting the privacy, dignity, needs and
beliefs of colleagues.
Behaving in a manner which is welcoming to and
of the individual, is non judgemental and respects their circumstances,
feelings, priorities, and rights.
Quality
The post holder will strive to maintain
quality and will,
Alert other team members to issues of quality
and risk.
Assess own performance and take accountability
for own actions, either directly or under supervision.
Contribute to the effectiveness of the team by
reflecting on own and team activities and making suggestions on ways to
improve and enhance the teams performance.
Work effectively with individuals in other
agencies to meet patients needs.
Effectively manage own time, workload and
resources.
Communication and Behaviours
The post holder should recognise the
importance of effective communication within the team and will strive to,
Communicate effectively with other team
members.
Communicate effectively with patients and
carers.
Recognise peoples needs for alternative
methods of communication and respond accordingly.
Be respectful at all times
The post holder will demonstrate positive behaviours as
outlined includin,: in STHCs Behaviour Framework, role modelling STHC.
Working proactively within the
STHC One Team ethos, support, promote and embed STHCs Vision and Mission
Role model compassionate,
inclusive and approachable behaviours to all colleagues, demonstrating STHC
values at all times and calling out unacceptable behaviours of others
Promote and role model the
positive behaviours outlined in the STHC Behaviours Framework.
Strategy and Vision
Contribute views and ideas for consideration and inclusion in
the development of the STHC strategy and delivery plan.
Support the delivery of STHCs
strategy, aligning personal objectives with activity and priorities set out
in the Annual Delivery Plan.
