Finance Officer

Job description

Job responsibilities

JOB PURPOSE

The post holder will support the Director of Finance to ensure the Finance Department continues to produce high quality accounting outputs and meets the needs of all users of the department.

To work effectively and efficiently with the Director of Finance and as part of a team to ensure the smooth operation of the finance department on a daily basis.

KEY TASKS

• To liaise with the finance volunteers in relation to working hours and duties required.
• To interpret information received from HR and the SMI software to prepare and run a monthly payroll for all hospice employees using sage payroll software.
• To use the information collated from the payroll preparation to be able to pay employees, HMRC, Pension providers, make other 3rd party related payments in a timely manner and complete any statutory information requests.
• To be responsible for the interface reconciliation between sage payroll and finance systems to ensure monthly pay is allocated to departments on a timely basis.
• To work with the Director of Finance on development of the SMI system to ensure accuracy and efficiency of processes.
• To understand and perform monthly reconciliations of Balance Sheet codes.
• To handle all income received by the hospice using Sage Accounting Software in line with hospice rules and procedures and to ensure that all monies are banked in an efficient accurate manner.
• To ensure that all cash is counted, bagged, prepared for collection on a weekly basis if the Finance volunteers are unavailable.
• To ensure and monitor the process of all expenditure in a robust manner, to ensure that all expenses are authorised in line with Hospice policy and are recorded using Sage Accounting Software to ensure that suppliers are paid in a timely manner by cheque, BACS, standing orders and direct debit.
• To reconcile all bank accounts including petty cash and credit card accounts at month end using Sage Accounting Software.
• To be able to process all income and expenditure information and reconcile them at month end using Sage Accounting Software and Donorflex software in a timely manner to allow the completion of accurate and timely Management accounts to be produced.
• To work with the Management & Project Accountant in completing any statutory returns e.g. Gambling Commission, HMRC, Pension Providers.
• To ensure all sales invoices are raised in a timely manner.
• To reconcile payments received from customers and review outstanding debts, resolve reasons for non-payment and determine its collectability and report to Director of Finance on a regular basis.
• To prepare monthly sales invoices for chargeable services, both internal external.
• To assist, as required, in supporting the process of liaising with auditors in the production of the annual statement of accounts process.
• To review processes to ensure they remain effective and the most efficient use of technology where applicable.
• To undertake all duties in accordance with the law, the Hospice philosophy and the Hospice policy on equality of opportunity.
• This job description is indicative of the role to be undertaken and will change from time to time in consultation of the post holder and in line with service need.

PLEASE NOTE

Only applicants that return a completed application pack 1 & 2 from Alice House Hospice will be considered for shortlisting. This can be requested from hr@alicehousehospice.co.uk

Person Specification

Experience

Essential

• Experience of and ability to use SAGE payroll system
• Experience of and ability to use SAGE accounting package
• Experience of SMI HR & Payroll modules
• Excellent numeracy skills
• Computer Literate including advanced knowledge of Microsoft Excel functions
• Knowledge and understanding of banking systems
• Good cash handling skills
• Good organisational skills
• Ability to work to deadlines
• Ability to time manage own workload
• Flexible attitude to work
• Understanding of and empathy for the work of Alice House Hospice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Alice House Hospice

Address

Alice House

Wells Avenue

Hartlepool

TS24 9DA

Employer's website

http://www.alicehousehospice.co.uk/ (Opens in a new tab)