Job responsibilities
Job Summary
To support the
department in day to day finance, contracts and performance monitoring
activities, liaising with service
managers and other team members to ensure KPIs and targets are met. To develop
reports to deliver KPI information in relation to contract
performance and hold suppliers to account for their
performance against contract.
Duties and Responsibilities Finance
Supporting the day to day management of the BGPA, BETH, Bromleag
Care Practice and PCN accounts
Act as first point of contact for Bromleag Care Practice, BETH and PCNs in relation to financial
matters
Supporting preparation of monthly figures and management accounts
Daily bank reconciliations
Overseeing of all sales and purchase invoices
Chasing commissioners for outstanding sales invoices
Paying Solo Submissions and sending off remittance and backing
data
Participating in monthly
service meetings
Preparation of Payroll and sending off to payroll Bureau.
Prepare costings for services/business cases attend
meetings with Commissioners
Support Finance Assistant when needed
Preparation monthly statements in relation to Bromleag Care Practice
Completion of costs claims for Bromleag Care Practice
Updating PCN statements monthly
Reconciling the PCN bank account with the statement
Producing monthly PCN sales invoices
Sending out PCN Statements to Clinical Directors each
month
Contacting NHS SEL CCG for any queries with income
Monthly meetings with Head of BETH and quarterly
meetings with CEO, Director of Education and Head of BETH
Project work on Payroll, Rota master, Xero and adhoc
duties
Personal/Professional Development
Participate in an annual individual performance review, including taking responsibility for maintain a record of own
personal and/or professional development
Participate in
any training programme
implemented by the management
team
Effectively manage own time, workload
and resources
Assess own performance and development and take accountability for own actions,
either directly or under supervision.
Communication
Demonstrate interpersonal skills when dealing with all levels of staff across the BGPA using persuasion, tact and reassurance where necessary.
Handle confidential patient material in a sensitive
and discrete fashion in compliance with Bromley GP Alliance policy and procedure.
To be able to influence, motivate and involve individuals and teams to reach necessary performance target expectations.
Liaise with other
departments and members
of the Bromley GP Alliance
and other organisations to ensure the smooth
running of the office and to assisting
the functioning of the
team.
The post holder is required
to follow Bromley GP Alliance
policies and procedures
which are regularly
updated including:
Confidentiality / Data Protection / Freedom of Information
Post holders
must maintain the confidentiality of information about patients, staff and
other health service business in
accordance with the Data Protection Act of 1998. Post holders must not, without
prior permission, disclose any information regarding patients or staff. If any member of staff has
communicated any such information
to an unauthorised person those staff will be liable to dismissal. Moreover,
the Data Protection Act 1998 also
renders an individual liable for prosecution in the event of unauthorised
disclosure of information. Following the
Freedom of Information Act (FOI) 2005, post holders must apply the Bromley GP
Alliances FOI procedure if they receive a written request
for information.
Equal Opportunities
Post holders must at all times
fulfil their responsibilities with regard to the Bromley GP Alliances Equal Opportunities Policy and equality laws.
Health and Safety
All post
holders have a responsibility, under the Health and Safety at Work Act (1974)
and subsequently published regulations, to ensure that the Trusts health and safety policies and procedures are complied with to maintain
a safe working environment
for patients, visitors and employees.
Infection Control
All post
holders have a personal obligation to act to reduce healthcare-associated
infections (HCAIs). They must attend
mandatory training in Infection Control and be compliant with all measures
required by the Trust to reduce HCAIs. All post holders
must comply with the Bromley
GP Alliance infection
screening and immunisation policies as well as be
familiar with the Trusts Infection Control Policies, including those that apply to their duties, such as Hand Decontamination Policy,
Personal Protective Equipment
Policy, safe procedures for using aseptic techniques and safe disposal of sharps.
Risk Management
All post
holders have a responsibility to report risks such as clinical and non-clinical
accidents or incidents promptly. They
are expected to be familiar with the Trusts use of risk assessments to predict
and control risk, as well as the
incident reporting system for learning from mistakes and near misses in order
to improve services. Post holders
must also attend training identified by their manager, or stated by the Trust
to be mandatory.
Safeguarding children and vulnerable adults
Post holders
have a general responsibility for safeguarding children and vulnerable adults
in the course of their daily duties
and for ensuring
that they are aware of the
specific duties relating to their
role.
Smoking Policy
It is the
Trusts policy to promote health. Smoking, therefore, is actively discouraged.
It is illegal within Trust buildings
and vehicles.
Review of this Job Description
This job description is intended as an outline of the general areas of
activity and will be amended in the light of
the changing needs of the organisation. To be reviewed in conjunction with the post holder.
