HR Administrator (1 year FTC)

Job description

Job responsibilities

Recruitment & Onboarding Administer incoming job applications and manage queries from candidates and managers professionally and promptly. Providing administration support to recruitment activities including drafting and publishing adverts using the applicant tracking system, coordinating interviews, selection days and open days. Coordinating the on-boarding process, including DBS, professional registrations, eligibility to work, pre-employment health, referencing checks, production of offer and contract paperwork and induction process. HR & Payroll Administration To carry out all administration associated with onboarding, starters, changes and leavers. Preparation of confidential documents, letters and reports in a timely and accurate manner, improving on processes where required Ensure that the HR Information System (XCD) Applicant Tracking System (Iris/Networx) is accurate and up to date Collating payroll data and ensuring paperwork processed to payroll deadlines, working closely with colleagues on any queries Assist with maintaining accurate sickness and other leave of absence records. Respond to routine HR queries, escalating more complex matters appropriately. Support other HR Team members with general HR admin tasks and provide cover when required. Data & Compliance Maintaining all compliance with GDPR and Audit responsibilities Participating in compliance, auditing and timely gathering of documentation for starters changes and leavers Ensure all necessary documentation is in place for starters, changes and leavers, and actively assist in obtaining any outstanding paperwork as required. Responsible for maintenance of paper and electronic employee records and filing of documents, ensuring that all records are kept up to date and managed in line with GDPR and data protection policy HR Projects Support improvements to HR processes and documentation. Provide admin support to the Head of HR as required.

Person Specification

Qualifications

Essential

• Good literacy and numeracy skills (GCSE or equivalent level, or demonstrable experience using these skills in the workplace)

Desirable

• CIPD Level 3 (or equivalent experience)

Experience

Essential

• HR Administration experience in a busy, customer service / office environment
• Experience with handling tasks that are time bound and confidential
• Experience of maintaining and managing computerised data and information and keeping accurate records
• Experience in working with HR Information Systems

Desirable

• Administration experience within Recruitment or Payroll
• Experience in working with Recruitment and Applicant Tracking systems

Additional Criteria

Essential

• Excellent IT Skills, confident in working with key MS Office applications and able to learn new IT systems quickly.
• Excellent communication skills and ability to understand and relay information effectively
• Well organised and able to plan work and prioritise workload
• Excellent attention to detail and discrete nature
• Good customer service skills, used to putting the customer at the heart of what they do
• Good team player
• Ability to communicate with sensitivity and inclusivity, adapting style for diverse audiences.
• Self-motivation skills
• Ability to work under pressure and take on responsibility

Additional Criteria

Essential

• Proactive and enthusiastic
• Confidential manner
• Empathy with aims, objectives and values of the hospice
• Innovative with a continuous improvement focus
• Willingness and ownership over own learning and training
• Positive team contributor, supportive and collaborative

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St Peter’s Hospice

Address

St Peter's Hospice

Charlton Road

Bristol

Somerset

BS10 6NL

Employer's website

https://www.stpetershospice.org.uk (Opens in a new tab)