HR Administrator

SW Healthcare

Information:

This job is now closed

Job summary

We are looking for a proactive, detail-oriented HR Administrator to support the end-to-end employee lifecycle across our six Primary Care Networks (PCNs) and core departments. As a key member of the HR team, you will ensure that HR processes run smoothly, supporting recruitment, onboarding, compliance, payroll administration, and employee engagement.

In this role, you will coordinate new starter processes, manage employee records and HR systems, and ensure key compliance taskssuch as absence tracking, return-to-work documentation, and policy adherence auditsare completed accurately. You will also play a vital role in contract administration, payroll changes, and HR reporting, ensuring Finance receives timely and correct information.

Beyond administration, you will be the first point of contact for HR queries, supporting line managers and employees with HR policies, workforce communications, and milestone recognition (birthdays, promotions, life events, etc.).

This role offers an excellent opportunity to develop within a dynamic HR function, working closely with HR professionals and operational leaders. If you have strong HR administration experience, attention to detail, and the ability to manage multiple priorities, wed love to hear from you.

Apply now and help us shape a well-supported, engaged workforce.

Main duties of the job

Main Duties of the Role

As an HR Administrator, you will provide essential support across the entire employee lifecycle, ensuring efficient HR operations across our six Primary Care Networks (PCNs) and core departments.

Recruitment & Onboarding: Coordinate job advertisements, set up new starters on TeamNet, issue contracts, conduct pre-employment checks, and maintain onboarding records.

HR Records & Compliance: Ensure all return-to-work forms, absence records, and one-to-one meetings are accurately logged. Conduct monthly compliance audits and escalate any risks.

Payroll & Contract Administration: Process contract changes, leaver documentation, payroll adjustments, and ensure Finance receives timely updates.

Annual Leave & HR Systems: Update holiday entitlements, manage Holiday Flex applications, and maintain accurate employee data.

Employee Engagement: Track birthdays, promotions, bereavements, and key life events, ensuring appropriate recognition in line with HR policy.

HR Service & Communications: Act as the first point of contact for HR queries, distribute workforce updates, and support ongoing HR projects.

This role requires strong attention to detail, organisation, and confidentiality, ensuring seamless HR administration and workforce compliance.

About us

Vertis Health is a fast-growing provider of community-based healthcare services to NHS patients within South Worcestershire. The organisation utilises the excellent clinical expertise that already resides within the local NHS environment and harnesses it with efficient administration pathways to provide patients with more convenient and accessible services. We hope that by doing this we will not only deliver pathway improvements to patients but also go some way to relieving the growing volume pressures that are being experienced within local hospitals and GP practices.

Date posted

17 February 2025

Pay scheme

Other

Salary

£24,000 to £26,000 a year

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working, Home or remote working, Compressed hours

Reference number

B0158-25-0018

Job locations

Crabbs Cross Surgery

Kenilworth Close

Redditch

Worcestershire

B975JX


Job description

Job responsibilities

Join a Team That Puts People First

At Vertis, we are committed to making a meaningful impact in primary care and healthcare operations, ensuring that our workforce is supported, valued, and empowered to deliver outstanding care. Our HR function plays a vital role in enabling this by ensuring seamless HR administration, compliance, and people management processes across our six Primary Care Networks (PCNs) and core departments.

We are seeking a proactive, highly organised HR Administrator to support the end-to-end employee lifecycle, working closely with line managers, HR professionals, and operational leads to drive a smooth and efficient HR service. If you thrive in a fast-paced environment, enjoy working with people, and have an eye for detail, this is an excellent opportunity to grow your HR career in a values-driven organisation.

What You Will Be Doing

As an HR Administrator, you will be responsible for delivering a high-quality HR service, ensuring compliance, supporting employee engagement, and facilitating people processes across multiple sites.

Please note the successful candidate is required to spend only one day per week on site due to business needs of ID and onboarding checks. This is on Tuesdays and unfortunately is not able to be changed.

1. Recruitment & Onboarding

Coordinate the end-to-end recruitment process, ensuring a smooth experience for hiring managers and candidates.

Manage new starter onboarding, including contract preparation, pre-employment checks, right-to-work verification, and TeamNet setup.

Maintain accurate recruitment records, tracking key hiring metrics to support workforce planning.

2. HR Records & Compliance

Maintain employee records, ensuring all HR documentation is stored securely and meets compliance requirements.

Conduct monthly compliance audits, identifying and escalating gaps in HR documentation, including return-to-work forms, self-certifications, and one-to-one meeting records.

Ensure accurate tracking of mandatory training, policy acknowledgments, and professional registrations.

3. Payroll & Contract Administration

Process contract amendments, payroll changes, resignation letters, and leaver documentation, ensuring Finance receives updates in a timely manner.

Maintain and update annual leave entitlements and manage Holiday Flex applications.

Support HR projects related to pay progression, competency frameworks, and employee benefits administration.

4. Employee Engagement & Wellbeing

Track key employee milestones (birthdays, promotions, new arrivals, bereavements) and ensure appropriate recognition, fostering a positive workplace culture.

Support HR engagement initiatives, including wellbeing programmes, employee surveys, and staff recognition schemes.

Act as the first point of contact for HR queries, providing guidance and signposting employees to relevant resources.

5. Workforce Communication & HR Systems

Distribute HR-related communications, ensuring employees stay informed about policy updates, training opportunities, and organisational changes.

Maintain and update HR systems, trackers, and reporting dashboards, supporting data accuracy and workforce planning.

Assist with HR reporting, including absence trends, recruitment statistics, and compliance levels.

Why Join Vertis?

At Vertis, we believe that HR is not just about processes - it is about people. Our work directly contributes to the success of healthcare teams who deliver essential services to patients and communities. Joining our HR team means being part of a progressive, people-focused organisation where you will:

  • Make an Impact: Your role will help shape the employee experience across multiple sites, ensuring that HR services support organisational growth and workforce wellbeing.
  • Develop Your Career: We offer ongoing training and development opportunities, supporting your growth in HR administration, compliance, and employee relations.
  • Work in a Collaborative Environment: Youll be part of a supportive team, working closely with HR professionals, senior leaders, and operational managers.

Who Were Looking For

We are seeking a detail-oriented and proactive HR professional who is passionate about delivering exceptional HR services. You will have:

  • Previous experience in HR administration, recruitment support, or workforce compliance.
  • A strong understanding of HR policies, employee lifecycle management, and employment law.
  • Excellent organisational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Proficiency in HR systems, databases, and Microsoft Office tools.
  • Strong communication and interpersonal skills, with the ability to support and engage employees at all levels.

Inclusion & Diversity: Be Yourself at Vertis

We are committed to fostering an inclusive and diverse workplace where everyone feels valued, respected, and empowered to succeed. We actively encourage applications from individuals of all backgrounds, including but not limited to:

  • People from ethnic minority communities
  • Individuals with disabilities including neurodivergent individuals
  • LGBTQ+ applicants
  • Parents and caregivers
  • Those with non-traditional career paths
  • Older candidates
  • Ex-Armed Forces/Service Professionals and their Family Members

We recognise the value of diverse perspectives and believe that a team with different experiences, backgrounds, and viewpoints makes us stronger, more innovative, and more effective.

If you require reasonable adjustments during the recruitment process, please let us know - we are happy to accommodate your needs.

Next Steps: Apply Today!

If you are looking for an opportunity to develop your HR career in a purpose-driven organisation, wed love to hear from you.

Join us and help create a workplace where employees thrive, patients benefit, and HR makes a real difference.

Apply Now

Job description

Job responsibilities

Join a Team That Puts People First

At Vertis, we are committed to making a meaningful impact in primary care and healthcare operations, ensuring that our workforce is supported, valued, and empowered to deliver outstanding care. Our HR function plays a vital role in enabling this by ensuring seamless HR administration, compliance, and people management processes across our six Primary Care Networks (PCNs) and core departments.

We are seeking a proactive, highly organised HR Administrator to support the end-to-end employee lifecycle, working closely with line managers, HR professionals, and operational leads to drive a smooth and efficient HR service. If you thrive in a fast-paced environment, enjoy working with people, and have an eye for detail, this is an excellent opportunity to grow your HR career in a values-driven organisation.

What You Will Be Doing

As an HR Administrator, you will be responsible for delivering a high-quality HR service, ensuring compliance, supporting employee engagement, and facilitating people processes across multiple sites.

Please note the successful candidate is required to spend only one day per week on site due to business needs of ID and onboarding checks. This is on Tuesdays and unfortunately is not able to be changed.

1. Recruitment & Onboarding

Coordinate the end-to-end recruitment process, ensuring a smooth experience for hiring managers and candidates.

Manage new starter onboarding, including contract preparation, pre-employment checks, right-to-work verification, and TeamNet setup.

Maintain accurate recruitment records, tracking key hiring metrics to support workforce planning.

2. HR Records & Compliance

Maintain employee records, ensuring all HR documentation is stored securely and meets compliance requirements.

Conduct monthly compliance audits, identifying and escalating gaps in HR documentation, including return-to-work forms, self-certifications, and one-to-one meeting records.

Ensure accurate tracking of mandatory training, policy acknowledgments, and professional registrations.

3. Payroll & Contract Administration

Process contract amendments, payroll changes, resignation letters, and leaver documentation, ensuring Finance receives updates in a timely manner.

Maintain and update annual leave entitlements and manage Holiday Flex applications.

Support HR projects related to pay progression, competency frameworks, and employee benefits administration.

4. Employee Engagement & Wellbeing

Track key employee milestones (birthdays, promotions, new arrivals, bereavements) and ensure appropriate recognition, fostering a positive workplace culture.

Support HR engagement initiatives, including wellbeing programmes, employee surveys, and staff recognition schemes.

Act as the first point of contact for HR queries, providing guidance and signposting employees to relevant resources.

5. Workforce Communication & HR Systems

Distribute HR-related communications, ensuring employees stay informed about policy updates, training opportunities, and organisational changes.

Maintain and update HR systems, trackers, and reporting dashboards, supporting data accuracy and workforce planning.

Assist with HR reporting, including absence trends, recruitment statistics, and compliance levels.

Why Join Vertis?

At Vertis, we believe that HR is not just about processes - it is about people. Our work directly contributes to the success of healthcare teams who deliver essential services to patients and communities. Joining our HR team means being part of a progressive, people-focused organisation where you will:

  • Make an Impact: Your role will help shape the employee experience across multiple sites, ensuring that HR services support organisational growth and workforce wellbeing.
  • Develop Your Career: We offer ongoing training and development opportunities, supporting your growth in HR administration, compliance, and employee relations.
  • Work in a Collaborative Environment: Youll be part of a supportive team, working closely with HR professionals, senior leaders, and operational managers.

Who Were Looking For

We are seeking a detail-oriented and proactive HR professional who is passionate about delivering exceptional HR services. You will have:

  • Previous experience in HR administration, recruitment support, or workforce compliance.
  • A strong understanding of HR policies, employee lifecycle management, and employment law.
  • Excellent organisational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Proficiency in HR systems, databases, and Microsoft Office tools.
  • Strong communication and interpersonal skills, with the ability to support and engage employees at all levels.

Inclusion & Diversity: Be Yourself at Vertis

We are committed to fostering an inclusive and diverse workplace where everyone feels valued, respected, and empowered to succeed. We actively encourage applications from individuals of all backgrounds, including but not limited to:

  • People from ethnic minority communities
  • Individuals with disabilities including neurodivergent individuals
  • LGBTQ+ applicants
  • Parents and caregivers
  • Those with non-traditional career paths
  • Older candidates
  • Ex-Armed Forces/Service Professionals and their Family Members

We recognise the value of diverse perspectives and believe that a team with different experiences, backgrounds, and viewpoints makes us stronger, more innovative, and more effective.

If you require reasonable adjustments during the recruitment process, please let us know - we are happy to accommodate your needs.

Next Steps: Apply Today!

If you are looking for an opportunity to develop your HR career in a purpose-driven organisation, wed love to hear from you.

Join us and help create a workplace where employees thrive, patients benefit, and HR makes a real difference.

Apply Now

Person Specification

Experience

Essential

  • Previous experience in working within a HR team.

Desirable

  • Within an NHS organisation
Person Specification

Experience

Essential

  • Previous experience in working within a HR team.

Desirable

  • Within an NHS organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

SW Healthcare

Address

Crabbs Cross Surgery

Kenilworth Close

Redditch

Worcestershire

B975JX


Employer's website

http://www.swhealthcare.org.uk (Opens in a new tab)

Employer details

Employer name

SW Healthcare

Address

Crabbs Cross Surgery

Kenilworth Close

Redditch

Worcestershire

B975JX


Employer's website

http://www.swhealthcare.org.uk (Opens in a new tab)

For questions about the job, contact:

Head of HR and L&D

Rosie Campbell

Rosie.campbell10@nhs.net

Date posted

17 February 2025

Pay scheme

Other

Salary

£24,000 to £26,000 a year

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working, Home or remote working, Compressed hours

Reference number

B0158-25-0018

Job locations

Crabbs Cross Surgery

Kenilworth Close

Redditch

Worcestershire

B975JX


Privacy notice

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