Finance Assistant (maternity cover)

Teesside Hospice

This job is now closed

Job summary

The Finance Assistant will provide financial administrative support for the Finance Team allowing appropriate information to be provided to stakeholders at all times. You will support the implementation of our Finance strategy and have empathy for the work of Teesside Hospice.

You will assist in providing a communication link between the Finance Department and other departments who rely on robust support. The Finance Assistant will be someone who is highly organised and able to work independently as well as collaborate as part of a team.

You will work closely with the Financial Controller to ensure the effective day to day operation of your duties, thus allowing The Financial Controller to prepare timely, complete and accurate management accounts.

Main duties of the job

You will be responsible for reporting from the Charity Shop EPOS system, ensuring all supporting documentation is received and liaising closely with Shop Managers. Other duties include daily logging of donations, bank statement reconciliation, petty cash reconciliation, Gift Aid claims, dealing with queries and all other associated duties, as required.

Good computer skills are critical. Knowledge of Xero Accounting and Raisers Edge is desirable. You must have experience of working in a professional environment. You must be AAT qualified (or similar) or currently studying towards the qualification.

About us

Were changing lives across Teesside by supporting people and families whove been affected by a terminal illness.

We support around 3,000 people in Tees Valley, primarily in Middlesbrough and Redcar & Cleveland. We help them make the most of every day, ensuring they receive the best possible care by creating experiences and memories that last a lifetime.

Everybody gets treated as an individual, whether its physical, mental or emotional support they need from us. We support people to stay as independent as possible for as long as possible. Were bringing people together. From patients, family and friends to our clinical team, counsellors, staff, volunteers and our fundraisers. We make sure that everyone gets to live well until the very end.

We really care. We were founded by local people and will always be here for local people. We understand their lives, the community and culture so are incredibly well placed to offer highly personalised levels of care.

It costs us around £17,000 each day to run all our services, which include: a 10-bed Inpatient Unit, Wellbeing Centre, Outreach, Bereavement services for Adults and Children and a lymphoedema Clinic.

Date posted

28 January 2025

Pay scheme

Other

Salary

£22,500 a year £22,500 FTE

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

B0156-25-0002

Job locations

Teesside Hospice

1 Northgate Road

Middlesbrough

Cleveland

TS5 5NW

Job description

Job responsibilities

General duties

Working under the direction of the Finance Director and Financial Controller, undertaking all financial duties as required.

Maintaining confidentiality at all times and complying with the Teesside Hospice policy on Information Governance, thus ensuring security in the management and use of information.

The processing of mail into the department including logging of daily gifts.

Dealing with various financial queries from staff, volunteers and supporters.

Maintaining and developing beneficial working relationships with other departments to further the organisations objectives.

Training, supervising and giving guidance to volunteers responsible for daily banking and conducting the banking in their absence.

Inputting financial data into the Xero Accounts programme ensuring accurate information is held at all times.

Inputting supporter information and gifts onto Raisers Edge ensuring accurate information is held at all times, including liaising with the Fundraising Team as required.

Carrying out bank reconciliations ensuring that unreconciled transaction reports are reviewed each week to ensure the Cash Handling policy is being adhered to.

Issuing petty cash to claimants, ensuring supporting documentation is received.

Working in accordance with Teesside Hospice financial procedures. Being aware of financial control procedures and confirming that they are being operated properly throughout the organisation. Reporting any identified weaknesses in financial control to the Financial Controller and Finance Director and taking a pro-active approach to action required to mitigate risk.

Recording online sales in Xero and preparing/submitting accurate Gift Aid claims in respect of these sales.

Ensuring all entries into Raisers Edge are accurate and complete.

Recording sales from the Cybertill EPOS system in Xero. Ensuring relevant documentation is received from Shops and is checked to ensure all policies and procedures are being adhered to, liaising closely with Shop Managers.

Reporting on retail discrepancies including both till discrepancies and banking anomalies and taking appropriate action.

Reconciling retail bought in goods stock weekly.

Maintaining the Gift Aid donors list within the Cybertill EPOS system and ensuring donor statuses and supporting documentation is accurate, liaising closely with Shop Managers.

Operating a robust ordering process.

Weekly balancing of petty cash.

Routine collection of donations tins from within the Hospice building.

Carrying out bank reconciliations weekly, in respect of the retail bank account, to ensure bank balances are accurate and to identify areas of weak control. Reviewing unreconciled transaction reports each week.

Delivering to our Values

Accountable

Able to justify actions or decisions

Takes personal responsibility for their actions

Able to describe the impact of their work in a way others understand

Welcomes feedback as an opportunity to grow and develop

Trustworthy

Working collaboratively with beneficiaries, colleagues, partners and supporters

Being authentic and transparent

Trusted to respond to needs and deliver what is expected of us

Projecting a professional image that engenders trust

Principled

To adhere to professional and clinical standards

Maintain appropriate boundaries and relationships which are built on trust and honesty

Avoid and speak out against any actions, or behaviours, that conflict with our values or could cause harm to any stakeholders

Demonstrate strong moral principles which embody Teesside Hospices vision and bring our values to life

Do the right thing even in difficult situations, and always endeavour to work effectively and efficiently to maximise results and service

Skilled

Having and showing the knowledge, ability or training to work well

Seeking opportunities to learn from a wide range of sources

Contributing to the provision of excellent, safe and effective care no matter what your role is in the organisation

Ensuring that the treatment, support and services we offer are effective

Compassionate

Feeling or showing kindness and concern for others

Able to empathise with people who dealing with a terminal illness

Being kind in use of language and behaviour

Caring for others who need our support and help

All employees are expected to:

Live the Hospices values so that the highest standards of patient and customer care can be achieved.

Be committed to diversity and inclusion of all, promote and improve service standards, so that excellence in all that we do is perused through continuous improvement.

Contribute to development of and strive to meet departmental, team and individual targets

Participate in the staff appraisal and development scheme, one to one performance discussions and attend identified training to ensure continuous learning and improvement

Comply fully with the Code of Conduct, health and safety requirements, legislation, regulations, policies and procedures

Attend meetings or provide services outside of the usual working hours where reasonably requested to do so

Have an overall understanding of the risks and implications associated with the requirements of the role and takes appropriate action to mitigate any potential consequences.

Embrace digital ways of working to help improve efficiency and save costs to the Charity.

Respect privacy and dignity at all times.