Maintenance Manager

Job description

Job responsibilities

Job Purpose The Maintenance Manager will oversee the ongoing reactive and planned maintenance programme at all Weldmar sites across Dorset, as well as support specific project work as directed. This involves planning, triaging, scheduling and overseeing maintenance and refurbishment activities required of the Maintenance Team. To ensure that Weldmars buildings, grounds, vehicles and equipment, are running efficiently. This includes preventative and reactive maintenance, ensuring compliance to organisational, regulatory and legislative procedures, as well as managing resources and budgets. The Maintenance Manager will source, develop and maintain relationships with external contractors and support the logistical planning of maintenance, refurbishment and project work. The role is also responsible for the management of the maintenance service and team and will be required to undertake planned preventative and reactive tasks on a daily basis Scope and Limits of Authority Reporting to the Facilities Lead, and working in collaboration with the Facilities Compliance Coordinator, the Maintenance Manager is expected to plan and organise all maintenance activities. They will: Develop, implement and oversee maintenance schedules and plans, in line with the requirements of manufacturers recommendations, Health & Safety Regulations, best practice and Health Care Standards. Ensure that regular inspections and risk assessments are conducted to identify areas requiring repair and improvement. Proactively raising issues and providing proposed solutions. Review completed audits, inspections, or risk assessments (both internal and external), implement and monitor any associated recommendations or action plan. Under the direction of Facilities Lead and Project Lead, support with the coordination of refurbishment programmes and project work, including moves, re-fits, transport. Contribute to Weldmars emergency and contingency plans, protocols and procedures. Manage the maintenance budget and track costs against budget, highlighting concerns to FacilitiesLine Manage and develop Maintenance Technicians. Responsible for the following: Super user of In-House maintenance request module & ensuring daily triaging and reporting when necessary. Delegated budget of maintenance and transport related activities. With authority of up to £1000 per purchase order. Authorised Person for Medical Gas, for which training and certification will be provided Weldmar Fire Officer responsible for fire safety and fire risk assessments for all Weldmar sites, for which training and certification will be provided Job tasks Maintenance In liaison with the Facilities Lead, ensure regular checking of premises and equipment to identify building and plant deterioration, Health & Safety problems, potential concerns and apply corrective action. Ensure all repair work undertaken is in accordance with the departments Life Cycle policy (repair vs replacement) and at all times with due consideration of budgetary requirements Interpret layouts and drawings and utilise this information to preform fault diagnostics/rectification, planned preventative maintenance and installation of new equipment. Work under pressure and to deadlines to ensure plant down time is kept to a minimum. Raise purchase orders for required spares and materials and engagement of contractors under limit of authority. Take a proactive involvement role in the development of in-house Maintenance Management System. Triage all maintenance requests, liaise with colleagues as necessary and appropriately assign tasks to the maintenance team. In collaboration with the Facilities Lead and Facilities Compliance Officer, produce reports to working groups, committees and to the Senior Leadership Team and inform decision making. Consider and report any impacts or implications of strategic plans on logistics, offering solutions when able. Contribute to the review and development of policy and procedures in line with relevant legislation. Responsible for sourcing the best value and reliable competent contractors, requesting and recording all necessary paperwork including insurances, risk assessments and certificates. Following best practice by retendering every three years

Technical Understand and work in accordance with the requirements of Healthcare and any statutory Technical requirements for the operation and maintenance of plant and engineering services. Technical understanding of electrical, mechanic and hydraulic systems for planning and troubleshooting. Proficiency in operating modern maintenance technology, including Building heating/cooling/ventilation systems Undertaking of minor wood, metalwork, plumbing, electrical and decoration work when competent to do so.

Weldmar Fire Officer: Responsible for fire safety and completion of fire risk assessments at all Weldmar sites. Ensure that all fire equipment is tested and maintained in line with Health and Safety regulations. Produce and deliver mandatory fire safety training, both theory and practical, to all employees and volunteers, and carry out announced fire drills. Advise and support with fire requirements to any building changes across our sites. Authorised Person Medical Gas: Check, monitor and order medical gas cylinders and liquid oxygen as required. Work with the Facilities Compliance Coordinator and other technicians to check liquid oxygen usage daily to ensure sufficient liquid oxygen supplies are always available. Waste Disposal: Ensure all maintenance and facilities work including waste disposal is done in accordance with regulation, Weldmar policy and procedures. Vehicles: Carry out basic safety checks on managed vehicles and arrange for all statutory testing and repairs. Ensure all vehicles are maintained, inspected and tested in accordance with relevant procedures. Portable Appliance Testing (PAT): Work with the Facilities Compliance Coordinator and other technicians to ensure portable appliance testing of all equipment on all Weldmar sites including shops is carried out to the prescribed schedule.

Leadership and Management Overall responsibility for the Maintenance Team: Recruitment, onboarding and retention Line manage Maintenance Technicians to include regular 1:1s supervision, appraisal and ongoing development Provide support and guidance in all aspects of service delivery and ensure adequate training as required. Proactively participate in opportunities for shared learning, personal and professional development. Prepare and participate in on-call rotas and manage absence, to ensure effectively delivery of the provision. Responsibility for working with corporate or other volunteers to help with minor on site works such as decorating. Contractors: Manage all contracts and procurement arrangements to maximise cost effectiveness and probity, including negotiating of terms and where appropriate penalty clauses. Liaise with external contractors, reviewing risk assessment & method statements RAMS issuing an Authorisation to Work permit before commencement of any works and ensure work is completed to the required standard.

Coordinate and oversee subcontracts ensuring quality of provision and follow up and resolution of any problems. Oversee the management of annual contracts, ensuring that contracts are in place and in date. Monitor and assist employees undertaking fault-finding and maintenance on complex, critical and specialist plant, systems and equipment. Providing technical support and liaising with suppliers as necessary: Stand-by generators HVAC systems Water Systems and Distribution Building management Systems (BMS) Lifts Boiler Controls and associated equipment /services Fire alarm Systems Fire equipment Emergency Lighting Nurse Call Systems Access Control System Control systems of varying types throughout the Hospice sites i.e. catering, Laundry, water treatment etc. Plant and associated systems Building Fabric internal and external Beds and Hoists and associated equipment Medical equipment suction pumps, oxygen concentrators etc. Liquid Oxygen system Vehicles

Person Specification

Experience

Essential

• Experience
• Experience in a recognised construction/building facilities maintenance trade such as electrician, plumber, carpenter, HVAC engineer, general builder.
• Experienced and capable in carrying out a wide range of maintenance tasks,
• Including basic repairs to plant and equipment, fault finding, analysing and recommending the most cost-effective option for repair and or replacement.
• Experience and a very good understanding of building and fire regulations.
• Experienced in carrying out a wide scope of works i.e. carpentry, plumbing, decoration, equipment repairs and general DIY.
• Experience of staff management, including recruitment and performance management, training and development
• Experience in supervising contractors.
• Experience of financial management and of setting and achieving manageable budgets
• Experience of project management, working to a set timeframe and managing multiple planned and reactive works at any one time

Qualifications

Essential

• Qualifications and Knowledge
• Considerable knowledge and understanding of a wide range of building maintenance, services and facilities including qualifications in a relevant field (e.g. craft C&G/NVQ) or the equivalent level of expertise gained through experience
• Knowledge of medical gas and the commitment to be trained to the required competency.
• Management of Water Systems, with knowledge of (Legionella) and the commitment to be trained to the required competency
• Considerable knowledge, understanding of health and safety matters associated with maintenance activities within a healthcare environment
• Maintain up to date skills and knowledge and maintain an awareness of patient led service issues
• Considerable knowledge and experience of the Fire Regulations and competent in carrying out Fire Risk Assessments or the commitment to be trained to the required competency.
• Good knowledge and understanding of the principles and practice of risk management
• Knowledge and experience of Transport support services and regulations.
• Good level of IT knowledge in relation to construction and buildings.
• Knowledge and ability to interpret plans and schematics.
• Good physical fitness for carrying heavy loads and performing other physically demanding tasks

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Weldmar Hospicecare

Address

Herringston Road

Dorchester

Dorset

DT1 2SL

Employer's website

https://www.weld-hospice.org.uk/ (Opens in a new tab)