Job summary
The Payroll and Finance Officer will assist the Finance Manager in
the provision of high quality, cost effective financial services within the
hospital, ensuring that approved internal control procedures are followed. This
role will deputise for the Finance Manager when required
Main duties of the job
- To manage the payroll system, input and check the manual timesheets with payroll information and create a grid for ADP (the outsourced system) in order for them to run the monthly payroll.
- Liaise with both the Human Resources and Finance Manager on payroll matters. Payroll is currently outsourced but may be brought in house in the future.
- To maintain and manage the purchase ledger and ensure payment of supplier invoices within agreed terms of trade.
- To maintain the petty cash and credit card accounts and ensure the correct codes and departments are applied. Also ensure the petty cash balances on a monthly basis.
- To assist with the sales ledger making sure invoices are raised promptly. Chasing debtors where necessary and alerting the Finance Manager of any issues.
- To assist in dealing with enquiries from employees and external parties as promptly and efficiently as possible, directing any queries to the Finance Manager as necessary.
- To undertake any other duties reasonably requested by the Finance Manager.
About us
Mildmay
Mission Hospital is at the forefront of care and development of services in
relation to complex HIV related conditions for patients across the UK and
step-down care for Homeless patients across London. The Care Quality Commission rated us good.
Rehabilitation is our passion with a focus on Neuro cognitive impairment. We
use a multidisciplinary (MDT) team approach to provide a range of holistic
services to our patients and clients.
We are looking for an enthusiastic,
well-motivated Finance Officer to support the Finance manager on payroll,
purchase and sales ledger management and any other administrative duties within the Finance department.
Job description
Job responsibilities
- To manage the payroll system, input and check the manual timesheets with payroll information and create a grid for ADP (the outsourced system) in order for them to run the monthly payroll.
- Liaise with Personnel and the Finance Manager on payroll matters. Payroll is currently outsourced but may be brought in house in the future.
- To maintain and manage the purchase ledger and ensure payment of supplier invoices within agreed terms of trade.
- To maintain the petty cash and credit card accounts and ensure the correct codes and departments are applied. Also ensure the petty cash balances on a monthly basis.
- To assist with the sales ledger making sure invoices are raised promptly. Chasing debtors where necessary and alerting the Finance Manager of any issues.
- To assist in dealing with enquiries from employees and external parties as promptly and efficiently as possible, directing any queries to the Finance Manager as necessary.
- To undertake any other duties reasonably requested by the Finance Manager.
Job description
Job responsibilities
- To manage the payroll system, input and check the manual timesheets with payroll information and create a grid for ADP (the outsourced system) in order for them to run the monthly payroll.
- Liaise with Personnel and the Finance Manager on payroll matters. Payroll is currently outsourced but may be brought in house in the future.
- To maintain and manage the purchase ledger and ensure payment of supplier invoices within agreed terms of trade.
- To maintain the petty cash and credit card accounts and ensure the correct codes and departments are applied. Also ensure the petty cash balances on a monthly basis.
- To assist with the sales ledger making sure invoices are raised promptly. Chasing debtors where necessary and alerting the Finance Manager of any issues.
- To assist in dealing with enquiries from employees and external parties as promptly and efficiently as possible, directing any queries to the Finance Manager as necessary.
- To undertake any other duties reasonably requested by the Finance Manager.
Person Specification
Qualifications
Essential
- AAT
- Diploma / Degree in Accounting
Personal Qualities
Essential
- Sympathetic and tactful nature.
- Professional and approachable.
- Aware of confidentiality.
- Ability to work on his/her own.
- Sensitive to the needs of the organisation.
- Sensitive to the needs of staff/patients and clients.
Skills and Abilities
Essential
- Excellent working knowledge of excel and word.
- Excellent communication skills interacting with all staff and patients in the hospital.
- Flexible, able to prioritise workload and to be self-motivated.
Experience
Essential
- Must have expertise in all payroll functions, leavers, starters, holiday pay, sickness and maternity pay.
- NHS Payroll experience required.
- Must be familiar with time sheets and filing of end of year returns for payroll and pension schemes.
- Good working knowledge of Xero financial system.
- Attention to detail.
Person Specification
Qualifications
Essential
- AAT
- Diploma / Degree in Accounting
Personal Qualities
Essential
- Sympathetic and tactful nature.
- Professional and approachable.
- Aware of confidentiality.
- Ability to work on his/her own.
- Sensitive to the needs of the organisation.
- Sensitive to the needs of staff/patients and clients.
Skills and Abilities
Essential
- Excellent working knowledge of excel and word.
- Excellent communication skills interacting with all staff and patients in the hospital.
- Flexible, able to prioritise workload and to be self-motivated.
Experience
Essential
- Must have expertise in all payroll functions, leavers, starters, holiday pay, sickness and maternity pay.
- NHS Payroll experience required.
- Must be familiar with time sheets and filing of end of year returns for payroll and pension schemes.
- Good working knowledge of Xero financial system.
- Attention to detail.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
