Recruitment and Onboarding Officer

Job description

Job responsibilities

Main Responsibilities

Verify approved recruitment authorisations and confirm that up-to-date job profiles are in place.

Draft and place high-quality recruitment advertisements on our online platform, social media channels, and any other appropriate resource to attract a wide, diverse pool of candidates.

Liaise with recruitment agencies as needed, negotiate fees, and support the finalisation of agency-sourced appointments.

Provide guidance to hiring managers on the end-to-end recruitment process, including training.

Organise and facilitate interviews and assessment centres, coordinating any practical exercises or tests required.

Attend recruitment open events and virtual career fairs.

Research and implement innovative sourcing solutions for hard-to-fill roles, including talent-mapping, passive candidate engagement, and social media campaigns.

Build internal and external talent networks to support future succession planning, arranging job-shadowing opportunities and taster days.

Produce and analyse recruitment metrics, monitor key performance indicators, and report insights to the HR Manager and Director of People.

Gather feedback from new starters on the recruitment, onboarding, induction, and probation processes and recommend continuous improvements.

Coordinate all pre-employment compliance checks including:

DBS applications and renewal monitoring

References

Qualifications and competency requirements for clinical roles

Occupational health referrals and clearance, flagging required adjustments

GMC/NMC pin checks, NHS Performers List inclusion, and clinical indemnity verification

DSE assessments for office and home workers

Work with the Primary Care & Urgent Treatment Services Operational Manager to ensure appropriate vetting for locum staff and that all locum staff have completed their onboarding documents.

Set up new colleagues on the HR system, order ID/access badges, and liaise with IT to ensure equipment is in place for Day One.

Process offer letters and contracts of employment

Support line managers with the coordination of inductions

Organise induction day, including booking the room, ordering lunch, ensuring delivering managers are attending

Monitor and administer the probation process, chasing managers to ensure timely completion, recording details on the HR system, issuing letters to the staff and escalating concerns to the HR Advisor and HR Manager

Step in to support the HR Advisor and HR & Payroll Officer during peak periods of administrative tasks

General Duties

To work collaboratively and professionally with colleagues across Invicta Health, building and maintaining relationships.

To contribute to the development of services, including processes, templates and principles.

Any other reasonable duties as directed by your line manager.

Due to the changing nature of Invicta Health, job descriptions will evolve and are therefore subject to periodic review.

Person Specification

Qualifications

Essential

• Evidence of continuous professional development

Desirable

• CIPD Level 3 qualification

Experience

Essential

• Knowledge of office management systems and procedures
• Experience of working with Microsoft packages including, word, excel and power point
• Experience of work involving regular and accurate data inputting
• Proven track record in full-cycle recruitment, ideally within healthcare.
• Demonstrable success attracting hard-to-fill candidates through creative sourcing methods.

Desirable

• Experience of working in a HR/workforce Administrative role and understanding of HR processes.
• Previous experience of the HR management system Cascade
• Knowledge and understanding of employment legislation
• Previous administration experience within a medical environment
• Knowledge and understanding of the National Health Service
• Experience negotiating agency fees and managing contractor compliance, including IR35 processes
• Skilled in using social media for employer branding

Key Skills

Essential

• Pro-active approach to problem solving
• Able to interpret complex information to provide solutions
• Ability to problem solve through analytical and structured thought processes
• Excellent liaison and negotiation skills
• Ability to use a variety of communication methods
• Works well as part of a team
• Autonomous plan of own workload
• Outstanding organisational and time management skills
• Ability to prioritise daily workload
• Excellent verbal and written communication skills
• Outstanding attention to detail
• Ability to use discretion and maintain confidentiality

Personal Attributes

Essential

• Willingness to learn and adapt to change
• Able to work and remain calm under pressure
• Emotionally resilient
• Open and honest
• Reflective and self-aware
• Completer / Finisher
• Highly customer focused
• Positive can do attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Invicta Health CIC

Address

East Cliff Practice

Dumpton Park Drive

Ramsgate

Kent

CT11 8AD

Employer's website

https://invictahealth.co.uk/ (Opens in a new tab)