Invicta Health CIC

Finance Officer

This job is now closed

Job summary

Invicta Health is delighted to be recruiting for a Finance Officer working part time (20 hours per week). This role is based at our East Cliff Practice in Ramsgate.

Invicta Health works within a culture that prioritises learning, development and support for staff to grow and progress. We are creating more staff career pathways enabling our staff to grow and enhance their skills. This will include encouraging portfolio careers and flexible working where possible.

Main duties of the job

The Finance Officer will work part of the finance team to ensure financial accounting information is processed in accordance with procedures and policies. The role will support service line budget holders to identify variation monthly and provide financial advice.

The Finance Officer will investigate complex enquires and queries from suppliers, staff and customers and advise as required.

The role will support the Finance Manager with the supervision of the Finance team to ensure an effective and efficient service is provided.

About us

Our aim is to provide local high-quality primary care services for local people, collaborating with other established organisation in the health and social care community. We currently employ around 300 staff across a wide range of professions and skills including GPs, Nurses, Advanced Clinical Practitioners, Advanced Nurse Practitioners, Reception, Administrative staff, Project Leads and specialist clinical and non-clinical roles.

Clinical Directors are a significant presence on our Board, and we seek to develop a range of forums and groups across the organisation who contribute to decision making and service developments to ensure that the patients voice is clearly present. We are also actively developing our patient engagement and communications strategy.

We have 32 shareholder practices covering a population of over 335,000 patients who have a vested interest in the growth and development of Invicta Health.

Date posted

02 September 2024

Pay scheme

Other

Salary

£13.09 to £14.45 an hour

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0082-24-0052

Job locations

East Cliff Practice

Dumpton Park Drive

Ramsgate

Kent

CT11 8AD

Job description

Job responsibilities

Main Responsibilities:

Accounts

Responsible for ensuring complex monthly recharges are actioned, planning workload to ensure deadlines are met and carrying out checks for accuracy.

Act as the point of reference and escalation for complex invoice queries.

Ensure supplier and sales invoices are raised monthly and income allocated correctly.

Track and monitor aged debtors, ensuring the Finance Assistants are chasing payment as appropriate.

Responsible for ensuring all invoices across services lines are added by the 20th day of the following month.

Support the Finance Manager with the monthly management accounts and identify variation in service line budgets highlighting to Practice Managers, Service Managers and Head of Primary Care & Urgent Treatment Services to rectify.

Add appropriate invoices to tradeshift as required.

Maintain the fixed asset list and prepayments and ensure these balances with sage.

Liaise with ICB to identify and ensure any finance queries are resolved in a timely manner.

Assist with bank statement reconciliation.

Track and monitor income, which is classified as being eligible for VAT, notifying the Finance Manager when the organisation is reaching the threshold.

Provide input to the yearend process to ensure the accurate and timely closure of the accounts.

Assist the Finance Manager with providing information for the statutory accounts as required.

Investigate and resolve difficult queries from staff/customers/suppliers relating to late or non-payment, discrepancies, payment analysis and receipt of goods etc.

During periods of annual leave within the team, crosschecking and processing invoices in line with contracts in place, ensuring they are coded accurately and authorised by the correct person in line with the finance policy.

Support the Finance Manager with the collation of data for reporting

Assist the Finance Manager and the Senior Management Team in the continual search for improvements in economy, efficiency, and effectiveness.

Monitor and oversee the accounts email inbox, ensuring that emails are responded to by the team in a timely manner.

Responsible for the monthly journals to ensure all costs are allocated to the correct budgets.

To undertake and provide support to surveys and or audits as and when required.

Support and contribute to the updating of the Finance policies as and when required.

PCN Finance

Raise invoices to the appropriate PCNs, ensuring that this is accrued

Where appropriate submit ARRS claim onto the portal for PCN employed staff

Manage the accounts for the PCNs, undertaking bank reconciliation and ensuring payments are made and received as appropriate

Budgets

Support the Finance Manager in the development of the budgets, collating information as required.

Identify and report variances, trends or problems at an early stage and communicate with services managers and Director of Operations.

Respond to enquiries from budget holders and managers assisting them with all finance issues.

Supervision

Supervise the finance assistants, ensuring that there is adequate cover for each service and that deadlines are met. Oversee workload, ensuring there is an even distribution and in the event of leave and absences work is covered within the team

Provide training and give finance guidance and support to the team

Undertake checks and internal audits to ensure accuracy of work of team