Job summary
East Anglias Childrens Hospices (EACH) is seeking an experienced, passionate and highly organised Groups and Events Coordinator to coordinate the planning and delivery of groups, activities and events to meet the needs of babies, children, young people and their families.
Working Pattern:part time, 30 hours per week over 4 days. Includes some evening and weekend hours.
Salary: £27,485 - £30,162 FTE per annum, experience dependent (actual salary pro rata)
Location: The Treehouse hospice IP3 8NS (some travel required across East Anglia)
EACH Care Salary Band: Band 4
*A current, valid driving license and use of own car is essential for this role*
Main duties of the job
- Utilising a variety of administrative IT programmes (including Excel, PowerPoint, Canva, Systm 1, Word & emails) to organise, book and confirm attendance at events.
- Liaising with a wide range of people including care & facilities staff, external organisations, senior leadership as well as the families and young people.
- Undertaking risk assessments to ensure the safety of those at events.
- Liaising with external organisations to enhance the charitable offers that create a natural network of support to underpin the events.
- Support the wider team to deliver events at the hospice setting and at external venues, including undertaking risk assessments, liaising with catering and facilities teams, creating flyers and text for advertising and liaising with marketing and communication team.
About us
Comprehensive range of benefits:
Free
onsite parking & subsidised meals at our hospices
Pool
car provided when working in the community
Employee
health cash plan & wellbeing support schemes
NHS
pension - continuation if already contributing
Enhanced
Annual leave Entitlement - 27 days + 8 UK Bank Holidays
Additional
holiday purchase scheme
AVIVA
pension package up to 7% Employer Contribution including Life Assurance
Free
eye tests & cycle to work scheme
East Anglia's Children's Hospices (EACH) supports families and cares
for children and young people with life threatening conditions across
Cambridgeshire, Essex, Norfolk and Suffolk.
At EACH we believe in fostering a workplace where every individual
feels valued and respected.We are committed to building a culture of
inclusion where differences are embraced.We are actively seeking talent
from all walks of life, recognising that diversity drives innovation,
creativity and success.
Join us on a journey to create a more inclusive workplace, where
everyone has equal opportunities to grow, contribute and succeed. We welcome
candidates from all backgrounds to apply for opportunities at EACH and
adjustments will be made to facilitate the application and selection
process.
Job description
Job responsibilities
- Co-ordinate as appropriate, the delivery of groups, events and activities to meet the identified
needs of babies, children, young people and their families, including those who are bereaved
- Co-ordinate a team of identified staff and volunteers in the planning and delivery of the
groups and events, leading on the delivery of social events and activities when required.
- Undertake timely and comprehensive risk assessments for groups and events, identifying
potential risks to the Locality Leadership Team, contingency plans for unforeseen
circumstances or emergencies. Know who the manager on call is and how to contact them if it
is an out of hours event.
- Collaborate with the Groups and Events Co-ordinators from the other two hospices, ensuring
consistency of approach, systems and processes. Partnering for planning of tri-site events and
offers throughout the year.
- Work with the wellbeing team to understand feedback from children and families to plan and
prioritise events ensuring an inclusive offer.
- Collate data from evaluations of the impact and outcomes of the groups and events to ensure
an evidence informed approach is used to meet service user needs and service priorities.
- Liaise with the Locality Leadership Teams regarding planning resources including budget and
availability of staff.
- Keep up to date with national and local external resources and signposting where appropriate
to enable families to access their own community network of support.
- Participate in internal multi-disciplinary team meetings as required.
- Maintain care records using the SystmOne electronic care records system and other EACH
care data recording systems, for example EXCEL spreadsheets.
- Work alongside the Locality Wellbeing Leads to ensure the quality of external providers.
Job description
Job responsibilities
- Co-ordinate as appropriate, the delivery of groups, events and activities to meet the identified
needs of babies, children, young people and their families, including those who are bereaved
- Co-ordinate a team of identified staff and volunteers in the planning and delivery of the
groups and events, leading on the delivery of social events and activities when required.
- Undertake timely and comprehensive risk assessments for groups and events, identifying
potential risks to the Locality Leadership Team, contingency plans for unforeseen
circumstances or emergencies. Know who the manager on call is and how to contact them if it
is an out of hours event.
- Collaborate with the Groups and Events Co-ordinators from the other two hospices, ensuring
consistency of approach, systems and processes. Partnering for planning of tri-site events and
offers throughout the year.
- Work with the wellbeing team to understand feedback from children and families to plan and
prioritise events ensuring an inclusive offer.
- Collate data from evaluations of the impact and outcomes of the groups and events to ensure
an evidence informed approach is used to meet service user needs and service priorities.
- Liaise with the Locality Leadership Teams regarding planning resources including budget and
availability of staff.
- Keep up to date with national and local external resources and signposting where appropriate
to enable families to access their own community network of support.
- Participate in internal multi-disciplinary team meetings as required.
- Maintain care records using the SystmOne electronic care records system and other EACH
care data recording systems, for example EXCEL spreadsheets.
- Work alongside the Locality Wellbeing Leads to ensure the quality of external providers.
Person Specification
Other requirements
Essential
- Ability to work flexibly across 7 days when needed including some evenings.
- Current full, valid driving licence with own transport and be able to travel to locations across the EACH catchment area.
Qualifications
Essential
- NVQ, BTEC or CACHE at level 3, in children's Health and
- Social Care, or Care Learning and Development, or equivalent relevant experience.
- Understanding of child protection policies and procedures and the importance of safeguarding children, young people and vulnerable adults.
Desirable
- Knowledge of legislation, national and local policies and professional developments relating to childrens palliative care.
Skills and abilities
Essential
- Highly organised with ability to plan events and co-ordinate others to set deadlines.
- Ability to prioritise need and workload and manage own time
- Ability to show initiative, problem solve and find solutions.
- Ability to work flexibly and adapt to the changing work environment and needs of service users.
- Ability to work within a palliative care environment.
- Ability to risk assess and advise and guide others.
- Good English language skills and IT skills including use of Microsoft 365 package (Word,
- Teams, Excel, Outlook).
Experience
Essential
- Experience of planning and providing groups and events.
- Experience of co-ordinating a team of staff and volunteers.
- Minimum of 2 years experience of working with babies, children, young people and their families.
- Experience of working as a member of a multi-disciplinary team.
Desirable
- Experience of working with children and young people
- with learning disabilities.
- Experience of working with children, young people and their families in a palliative setting and in bereavement or other settings where service users are navigating emotionally challenging situations.
Person Specification
Other requirements
Essential
- Ability to work flexibly across 7 days when needed including some evenings.
- Current full, valid driving licence with own transport and be able to travel to locations across the EACH catchment area.
Qualifications
Essential
- NVQ, BTEC or CACHE at level 3, in children's Health and
- Social Care, or Care Learning and Development, or equivalent relevant experience.
- Understanding of child protection policies and procedures and the importance of safeguarding children, young people and vulnerable adults.
Desirable
- Knowledge of legislation, national and local policies and professional developments relating to childrens palliative care.
Skills and abilities
Essential
- Highly organised with ability to plan events and co-ordinate others to set deadlines.
- Ability to prioritise need and workload and manage own time
- Ability to show initiative, problem solve and find solutions.
- Ability to work flexibly and adapt to the changing work environment and needs of service users.
- Ability to work within a palliative care environment.
- Ability to risk assess and advise and guide others.
- Good English language skills and IT skills including use of Microsoft 365 package (Word,
- Teams, Excel, Outlook).
Experience
Essential
- Experience of planning and providing groups and events.
- Experience of co-ordinating a team of staff and volunteers.
- Minimum of 2 years experience of working with babies, children, young people and their families.
- Experience of working as a member of a multi-disciplinary team.
Desirable
- Experience of working with children and young people
- with learning disabilities.
- Experience of working with children, young people and their families in a palliative setting and in bereavement or other settings where service users are navigating emotionally challenging situations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
