Job summary
Administrative Care Coordinator | Kenilworth & Warwick Primary Care Network
South Warwickshire GP Federation
Salary: £25,112 per year.
Job type: Full time. 37.5 hours per week. Monday - Friday.
Location: The successful candidate will work across all Kenilworth & Warwick PCN practices. Due to the geography and nature of the role a clean UK driving license and full use of car is essential.
Main duties of the job
Job summary:To support the Kenilworth and Warwick Primary Care Network Management team on effective administration and management of meetings, calendars, correspondence, actions, and project delivery.
This role will work under the direction of the PCN Clinical Director, PCN Strategic Manager and PCN Operations Manager to support them manage and develop strategy and process.
About us
Why us?
SWGP Federation is made up of GP practices from areas including Warwick, Leamington, Stratford-upon-Avon, and Kenilworth. We work together to deliver enhanced services for the 300,000 patients we cover, as well as improving working practices for our staff. We are proud to offer high levels of patient care across South Warwickshire. Our purpose is to grow, support and enable Primary Care in South Warwickshire by offering additional services and enabling individual practices to focus more time on delivering patient care.
o 25 days holiday + bank holidays
o NHS Pension
o Health & Wellbeing support
o Bike2work Scheme
The Kenilworth & Warwick PCN consists of the following practices.
Castle Medical Centre - 22 Bertie Road, Kenilworth CV8 1JP
Abbey Medical Centre - 42 Station Road, Kenilworth CV8 1JD
Avonside Health Centre - Portabello Way, Warwick CV34 5GJ
Priory Medical Centre - Priory Medical Centre, Priory Road, Warwick, CV34 4NA
Chase Meadow Health Centre - 2 Alder Meadow, Chase Meadow, Warwick CV34 6JY
Job description
Job responsibilities
Duties and Responsibilities:
Arrange meetings
Take minutes in meetings
Ensure actions from meetings are completed In a timely manner
Send out meeting agendas and associated papers out documents
Act as a contact point for the PCN
Send/receive e-mail's on behalf of the Clinical Director and PCN Strategic Manager where appropriate
Complete actions for Clinical Director and PCN Strategic Manager where appropriate
Keep Teams groups and documents updated
Provide admin support to other leadership positions within the PCN where required
Work closely with the Social Prescribers and Health and Wellbeing Coaches
Supporting the PCN leadership team to look at population health intelligence to help proactively identify and deliver personalised care
Work with the GPs and other primary care professionals within the PCN to help support them in identifying and managing a caseload of patients, and where required and as appropriate, refer people onward to other health professionals within the PCN
Raise awareness within the PCN of shared decision-making and decision support tools
Raise awareness of how to identify patients who may benefit from shared decision making and support PCN staff and patients to be more prepared to have shared decision-making conversations.
Core Competencies:
Strong IT skills able to produce and format MS Word, Excel and PowerPoint documents Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment Effective time management able to meet deadlines
Problem solving - able to develop and deliver solutions
Team Player ability to work in a team to deliver shared objectives
Communication ability to communicate and engage with shareholders and to communicate and engage with other external organisations and people
Key Working Relationships and Communications
SWGP Director of Planning and Delivery
Primary Care Network Clinical Director
Primary Care Network Operations Manager
Practice Managers
General Practitioners and other practice clinicians
CCG
NHS England and its local offers
Patients & public stakeholders, including patient participation groups
Relevant representative committees (e.g. LMC, LDC, LOC, LPC)
Healthcare providers including NHS, third sector and voluntary providers
Job description
Job responsibilities
Duties and Responsibilities:
Arrange meetings
Take minutes in meetings
Ensure actions from meetings are completed In a timely manner
Send out meeting agendas and associated papers out documents
Act as a contact point for the PCN
Send/receive e-mail's on behalf of the Clinical Director and PCN Strategic Manager where appropriate
Complete actions for Clinical Director and PCN Strategic Manager where appropriate
Keep Teams groups and documents updated
Provide admin support to other leadership positions within the PCN where required
Work closely with the Social Prescribers and Health and Wellbeing Coaches
Supporting the PCN leadership team to look at population health intelligence to help proactively identify and deliver personalised care
Work with the GPs and other primary care professionals within the PCN to help support them in identifying and managing a caseload of patients, and where required and as appropriate, refer people onward to other health professionals within the PCN
Raise awareness within the PCN of shared decision-making and decision support tools
Raise awareness of how to identify patients who may benefit from shared decision making and support PCN staff and patients to be more prepared to have shared decision-making conversations.
Core Competencies:
Strong IT skills able to produce and format MS Word, Excel and PowerPoint documents Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment Effective time management able to meet deadlines
Problem solving - able to develop and deliver solutions
Team Player ability to work in a team to deliver shared objectives
Communication ability to communicate and engage with shareholders and to communicate and engage with other external organisations and people
Key Working Relationships and Communications
SWGP Director of Planning and Delivery
Primary Care Network Clinical Director
Primary Care Network Operations Manager
Practice Managers
General Practitioners and other practice clinicians
CCG
NHS England and its local offers
Patients & public stakeholders, including patient participation groups
Relevant representative committees (e.g. LMC, LDC, LOC, LPC)
Healthcare providers including NHS, third sector and voluntary providers
Person Specification
Experience
Essential
- Experience of supporting a senior role / Board.
- Experience in an administrative role.
- Experience of producing agendas, papers and minutes for meetings.
- Excellent communication skills.
- Strong IT skills.
- Ability to prioritise, delegate and work to tight deadlines in a fast- paced environment.
- Effective time management.
- Independent working.
- Confident, assertive, and resilient.
- Proven problem solving.
Desirable
- Experience of Corporate Governance.
Qualifications
Essential
- Good standard of education with excellent literacy and numeracy skills.
Desirable
- Educated to Degree level.
Person Specification
Experience
Essential
- Experience of supporting a senior role / Board.
- Experience in an administrative role.
- Experience of producing agendas, papers and minutes for meetings.
- Excellent communication skills.
- Strong IT skills.
- Ability to prioritise, delegate and work to tight deadlines in a fast- paced environment.
- Effective time management.
- Independent working.
- Confident, assertive, and resilient.
- Proven problem solving.
Desirable
- Experience of Corporate Governance.
Qualifications
Essential
- Good standard of education with excellent literacy and numeracy skills.
Desirable
- Educated to Degree level.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
