Executive Co-ordinator

Job description

Job responsibilities

At Saint Catherine’s, we pride ourselves on delivering outstanding care to patients and families living with terminal illness across Scarborough, Whitby, Ryedale and the surrounding areas. Behind the care we provide is a dedicated and passionate team working hard every day to make a real difference and right at the centre of this team is a need for exceptional support.

We are looking to recruit an experienced and confident Executive Coordinator to provide high-level administrative and organisational support to our Executive Team. This is a pivotal role within our organisation, one that requires professionalism, initiative, and a genuine commitment to supporting others. It’s a role for someone who thrives on responsibility, enjoys working at pace, and takes pride in getting the details right, every time.

You will take the lead on managing complex diaries, coordinating key meetings and events, and preparing accurate, well-presented documentation. As the first point of contact for the Executive Office, you’ll need to communicate clearly and professionally, often dealing with sensitive and time-critical matters. You’ll also play an important role in supporting project work, governance processes and wider organisational priorities.

This is a varied and rewarding position, ideal for someone who brings positive engagement, reliability, and strong organisational skills to their work. We are a small and collaborative team, and when the occasion calls for it—such as hospice-wide events or fundraising days—it’s all hands-on deck. We’re looking for someone who’s flexible, calm under pressure and happy to support wherever needed.

What we’re looking for:

• Proven experience supporting senior leaders or executives in a busy, professional environment
• Confidence managing complex and changing schedules with attention to detail
• Excellent written and verbal communication skills, including minute-taking and report preparation
• A high level of discretion and the ability to manage confidential information sensitively
• A proactive, organised approach and the ability to prioritise competing demands
• Someone who is approachable, adaptable, and a great team player

What you’ll find at Saint Catherine’s:

As part of our team, you’ll benefit from:

• A supportive, inclusive, and collaborative working environment
• Employee Assistance Programme to support your wellbeing
• Free on-site parking for convenience and ease
• Subsidised meals at our on-site Flavours Bistro
• Access to our on-site gym for your health and wellness
• Staff discounts in our Saint Catherine’s charity shops

If you thrive on being one step ahead, keeping things running smoothly behind the scenes, and supporting people who are making a difference every day then we would be delighted to hear from you.

Closing date for applications is 30th May 2025

To arrange an informal conversation, please contact the HR team on 01723 351421

Saint Catherine’s Hospice is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.  All staff are expected to share this commitment and work in accordance with our safeguarding policies and procedures.  A standard DBS check will be required for this role.

Person Specification

Qualifications Skills Knowledge and Experience

Essential

• Educated to A-Level standard or equivalent, with strong literacy, numeracy, and communication skills
• Evidence of continued professional development in relevant areas (e.g. administration, business support, IT systems), demonstrating a proactive commitment to maintaining up-to-date knowledge and skills in a professional setting.

Desirable

• Recognised qualification in Business Administration or Executive Support (e.g. NVQ Level 3+, ILM, AMSPAR, or equivalent).
• Familiarity with supporting governance processes, such as Board and committee meeting administration.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Saint Catherine’s Hospice

Address

THROXENBY LANE

SCARBOROUGH

North Yorkshire

YO12 5RE

Employer's website

https://www.saintcatherines.org.uk/ (Opens in a new tab)