Finance Assistant

Job description

Job responsibilities

Job Title:Finance Assistant

Level:Up to£27,485 to £30,162 (depending on experience)

Job Family:Primary Care Network

Hours:37.5 hours per week (excluding breaks)

Employment Type:Permanent

Accountable to:Finance Manager

Responsible to:Finance Manager

Location:BHNC Office

Job Summary

Reporting to the Finance Manager the Finance Assistant will work with the Assistant Finance Manager for a seamless Finance function on matters including but not limited to:

Accounts payable, invoice management, account set up, reconciliation and closure of accounts, chasing outstanding payments, timely query resolution, receivable, maintaining Quickbooks system, bank reconciliation, general adhoc support and Payroll administration.

This role requires a flexible, organised and experienced administrator, with excellent communications skills, who is IT literate and who works to a proficient level in excel.

Organisational Values / Objectives

Bexley Health Neighbourhood Care (BHNC) is a GP Federation supporting the 20 Bexley Practices / 4 PCNs, Erith Hospital and Queen Marys Urgent Treatment Centre who are working collaboratively to enhance the health and wellbeing of Bexley residents, covering over 260,000 patients.

The goals of BHNC are to work strategically with all Bexley Primary Care Networks (PCNs), to help secure the best services for patients whilst working together, to support the member practices in the challenges of a changing NHS. Bexley Health Neighbourhood Care (BHNC) aims to improve the morale of PCNs / general practice in Bexley, by sharing expertise, services and supporting its workforce. BHNC will make a positive impact on medical services in Bexley, by working closely with the CCG, local NHS trusts, local providers and patient groups, to improve the delivery of healthcare to the local population.

Key Working Relationships

Key relationships include but are not limited to:

Overall BHNC (inc Bank, Self Employed, ARRS) workforce

BHNC Finance Provider

External Stakeholders

Key Responsibilities

Support day to day functions of the Finance department from sales and purchase ledgers to daily cash postings and bank reconciliations.

Liaise with budget holders and external suppliers.

Provide advice, guidance and support on Finance administration practice and procedures.

Answer and handle queries about Finance-related matters proactively to resolve.

Accurate data for monthly reports.

Invoice Management.

Account setup, reconciliation, and closure.

Chase outstanding payments to address, resolve and escalate where necessary.

Ensure invoices are accurately recorded, authorised and paid.

Coordinate and support payroll processes.

Resolve queries promptly.

Trouble shoot administrative problems providing an input as to resolve.

Arrange meetings associated with Finance process.

To develop credible and trusting working relationships.

Organise and securely maintain personnel records and systems for processing data and information in accordance with GDPR and UK employment legislation.

To support core internal Finance projects as required, including any audit requirements.

Maintain confidentiality at all times.

Responsibility for supporting own development learning and performance.

Work within BHNC policies and procedures.

This list is not exhaustive and additional tasks may be required

Person Specification

Experience

Essential

• Sound knowledge and experience of business and Finance basics and the value of Finance within an organisation.

Qualities & Standards

Essential

• Knowledge of and ability to work to policies and procedures, including confidentiality, safeguarding, lone working, information governance, and health and safety.
• Able to operate competently with regard to managing data and information in accordance with the Data Protection Act (DPA) (2018) and the General Data Protection Regulation (GDPR) (2018), Access to Health Records Act (AHRA) (1990) and the Public Interest Disclosure Act (1998).
• Embraces equality, diversity and inclusivity at every opportunity and the NHS core principles; dignity and respect, compassion, be included, responsive care and support and wellbeing.

Qualifications

Desirable

• Educated to diploma level, or equivalent experience

Planning & Organisational Skills

Essential

• Can demonstrate a flexible approach to meet organisational needs and can adapt to cope with uncertainty and change,
• Excellent time keeping skills,
• Exceptional ability to effectively manage, plan and coordinate multiple activities, overcoming barriers and issues that would prevent seamless coordination of activities,
• Can demonstrate the ability to work in a busy environment dealing with both urgent and important tasks whilst also supporting others.

Analytical & Judgement Skills

Essential

• Ability to assess a professional situation, determine the nature and severity of the problem and utilise knowledge and experience to deal with the problem,
• Recognise that they are personally responsible for decisions made and recognises when to refer patient care to more suitable care providers,
• Able to identify and raise risk management issues according to policy/protocol,
• Excellent attention to accuracy and detail within administrative tasks,
• Recognises priorities when problem solving, identifying deviations from normal patterns, and is able to refer these where required for resolution.

Communication & Relationships

Essential

• Excellent communication skills, with the ability to select, adjust and use appropriate forms of verbal and non-verbal communication with colleagues, including verbal and non-verbal communication forms,
• Excellent interpersonal skills, with the ability to establish and maintain effective relationships with others,
• Able to appropriately build relationships to gain the cooperation of relevant stakeholders (including, senior and peer colleagues, and other professionals).

Personal Ability

Essential

• Knowledge of IT systems, including ability to use word processing systems and software, emails, and the internet to create simple plans and reports,
• Adaptable, self-motivated and able to work flexibly and enthusiastically as part of an integrated multi-skilled team, or on own initiative,
• Able to work effectively under pressure,
• Is able to recognise personal limitations and refer to more appropriate colleague(s) when necessary, and take accountability for own development needs,
• Is flexible in relation to work patterns,
• Independently mobile, with the ability to work across the different PCN sites, and travel to meet with stakeholders where required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bexley Health Neighbourhood Care CIC

Address

21 Bourne Road

Bexley

Kent

DA5 1LW

Employer's website

https://www.bhnc.org.uk/ (Opens in a new tab)