Finance Manager

Job description

Job responsibilities

Main responsibilities:

Financial Management and Reporting

Produce timely, accurate and relevant internal financial reporting information for the charity and its subsidiary company, for presentation to the Management Team.

Ensure that legacy income is appropriately recognised in the accounts and working papers are kept up to date.

Produce and submit quarterly VAT returns for the trading subsidiary and an annual VAT return for the charity.

Ensure that the fixed asset accounting schedules for both the charity and the trading subsidiary are maintained.

Ensure that the restricted funds schedule is maintained.

Ensure that control accounts and inter-company accounts are reconciled on a regular basis, and that inter-company balances are paid over in a timely manner.

Review balance sheet debtors and creditors on a regular basis.

Prepare a monthly rolling cash flow forecast, to support the Director of Finance in Treasury Management

Produce analyses, costing and reports on topics as requested.

Produce detailed components of the charitys financial plan, including the annual departmental budgets, as agreed with the Director of Finance.

Produce notes and working papers for the charitys annual accounts, as agreed with the Director of Finance.

Finance Business Partnering

Provide support to budget holders and other colleagues so that:

Variances from budget and queries are investigated swiftly, and remedial action identified as appropriate

Financial procedures and controls are understood and followed.

Financial reporting arrangements for new projects and initiatives are established

Review information provided by the payroll agent and raise / respond to queries as required, in conjunction with the Finance Officer Payroll Administration

Provide financial training and support to the rest of the organisation, in conjunction with other members of the Finance Team.

Support the Director of Finance and Director of Corporate Services in ensuring appropriate operational access to third-party payment systems and online account portals.

Undertake audits of adherence to policies as requested

Team leadership and improving ways of working

Line manage the Finance Officers (three members of staff 2.4 whole time equivalents)

Introduce a new finance system in conjunction with the Director of Finance and other members of the Finance Team.

Establish and review the finance timetable, deadlines and work priorities, in conjunction with the Director of Finance and other members of the Finance Team

Problem solve, so that workflows and processes in different parts of the organisation (e.g. finance and fundraising) support each other as effectively as possible.

Plan and manage the work of the volunteers in the Finance Department

General:

Read, understand and comply with all Hospice policies and procedures, applying the principles appropriate to the role.

To be aware of individual specific responsibilities in respect of the Safeguarding of Vulnerable Adults, in relation to the role.

Person Specification

Knowledge and Skills

Essential

• Advanced knowledge and use of Microsoft Excel spreadsheets
• Knowledge and understanding of charity accounting and / or small company accounting.
• Problem solving skills and the ability to work collaboratively.
• Excellent organisational skills.

Desirable

• Abilities in communicating financial information.

Qualifications

Essential

• Part qualified as an accountant with a recognised accountancy body and actively studying.
• GCSE / A-Level or equivalent qualifications, evidencing numeracy and literacy.

Desirable

• Full accounting qualification.

Experience

Essential

• Preparation of management accounts and financial statements from trial balance, for internal use.
• Working for a charity or registered company in a financial role.
• Undertaking account processes and preparation up to trail balance (e.g. payments, bank reconciliations, payroll).
• Preparing payroll or overseeing a payroll agent.

Desirable

• Preparation of consolidated (group) accounts.
• Implementation of new financial systems
• Provision of finance training to non-finance colleagues and of supporting colleagues with advice and information.
• Team or project management or leadership.

Other

Essential

• Excellent team player.
• Empathy with the aims of the Hospice.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Springhill Hospice

Address

Broad Lane

Rochdale

Lancashire

OL16 4PZ

Employer's website

https://www.springhill.org.uk (Opens in a new tab)