Job summary
We are looking for a Finance Assistant to join us to support the team in the running of the company. The post holder will take responsibility for day-to-day finance transactions, including payments and raising invoices, collating data both for internal and external use and providing management information.
The role requires good communication and problem-solving skills to deal with a variety of tasks.
The individual will need to work as part of a team but also have the confidence to work on theirown and use their initiative. Below is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may reasonably be required by the organisation. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of Herne Bay Health Care Limited
Main duties of the job
The following are the core responsibilities of the Finance Assistant. There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels.
Managing the preparation of payments to practices and suppliers.
Keeping accurate and orderly documentation to support financial transactions such as journals and payments within the financial system (Xero)
Raising invoices for income due and recharges for services provided by the Federation/PCN to other NHS organisations.
Acting as the first point of contact for invoice and payment queries.
Updating the Primary Care Workforce Portal each month to support the
Reimbursement process for the Additional Roles employed by the PCN and prepare the appropriate invoices.
Maintaining information relating to costs for the Additional Roles posts monthly
Preparation of payroll Spreadsheet to be sent to payroll company
Managing NHS Pension scheme for employees
About us
Herne bay Health Care Ltd brings together GP Practices to provide a range of services to patients and integrate with the wider health and care services.
Our vision statement is to Improve Healthcare in Herne Bay for all, by working with all our partners across Health, Social Care and the wider community.
We are an all inclusive workforce and are a Disability confident Employer.
Job description
Job responsibilities
Managing the preparation of payments to practices and suppliers.
Keeping accurate and orderly documentation to support financial transactions such as journals and payments within the financial system (Xero)
Raising invoices for income due and recharges for services provided by the Federation/PCN to other NHS organisations.
Acting as the first point of contact for invoice and payment queries.
Updating the Primary Care Workforce Portal each month to support the Reimbursement process for the Additional Roles employed by the PCN and prepare the appropriate invoices.
Maintaining information relating to costs for the Additional Roles posts monthly
Preparation of payroll Spreadsheet to be sent to payroll company
Managing NHS Pension scheme for employees
Job description
Job responsibilities
Managing the preparation of payments to practices and suppliers.
Keeping accurate and orderly documentation to support financial transactions such as journals and payments within the financial system (Xero)
Raising invoices for income due and recharges for services provided by the Federation/PCN to other NHS organisations.
Acting as the first point of contact for invoice and payment queries.
Updating the Primary Care Workforce Portal each month to support the Reimbursement process for the Additional Roles employed by the PCN and prepare the appropriate invoices.
Maintaining information relating to costs for the Additional Roles posts monthly
Preparation of payroll Spreadsheet to be sent to payroll company
Managing NHS Pension scheme for employees
Person Specification
Qualifications
Essential
- 5 GCSE's (C and above)
- Excellent standard of eduaction with excellent literacy and numeracy skills
- Excellent communication skills (written, oral and presenting)
- Strong IT skills (Microsoft Office & XERO)
- Understands the need to provide accurate and timely data to meet
- the needs of the organisation as a whole and for individuals.
- Effective time management (planning & organising)
- Polite and confident
- Flexible and cooperative
- Excellent interpersonal skills
- Motivated and proactive
- Willing to learn and take on new responsibilities
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Confident, assertive and resilient
- Ability to drive and deliver change effectively
- Ability to motivate teams, enhance morale and maintain a positive
- working environment, including team-building sessions
- Disclosure Barring Service (DBS) check
- Maintains confidentiality at all times
Desirable
- NHS / primary care general practice experience
- Relevant health and safety experience
Person Specification
Qualifications
Essential
- 5 GCSE's (C and above)
- Excellent standard of eduaction with excellent literacy and numeracy skills
- Excellent communication skills (written, oral and presenting)
- Strong IT skills (Microsoft Office & XERO)
- Understands the need to provide accurate and timely data to meet
- the needs of the organisation as a whole and for individuals.
- Effective time management (planning & organising)
- Polite and confident
- Flexible and cooperative
- Excellent interpersonal skills
- Motivated and proactive
- Willing to learn and take on new responsibilities
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Confident, assertive and resilient
- Ability to drive and deliver change effectively
- Ability to motivate teams, enhance morale and maintain a positive
- working environment, including team-building sessions
- Disclosure Barring Service (DBS) check
- Maintains confidentiality at all times
Desirable
- NHS / primary care general practice experience
- Relevant health and safety experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
