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The Mote Medical Practice

Medical Receptionist

The closing date is 06 March 2026

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Job summary

To provide a point of contact for patients and act as a focal point of communication between patients, doctors and other medical staff.

Main duties of the job

1.Reception Duties:

(i) Ensure that patients without appointments but who need urgent consultation are seen in a logical and non-disruptive manner.

(ii) Explain practice arrangements and formal requirements to new patients and those seeking temporary cover, ensuring procedures are completed adequately.

(iii) Advise patients of relevant charges for private services, accept payment and issue receipts for same.

(iv) Respond to all queries and requests for assistance from patients and other visitors.

(v) Enter requests for home visits into message book including all relevant information.

(vi) Enter daily messages into message book and send via internal e-mail where applicable, ensuring that all messages are adequately dealt with in a timely manner by the end of the day where applicable, if not, carry through to next day where appropriate.

(vii) Ensure that requests for prescriptions are actioned and sent to relevant collection point within 72 hours.

(viii) To ensure all correspondence is scanned in a timely manner.

(ix) Ensure reception and waiting areas are kept neat and tidy.

(x) To carry out own individual allocated tasks in a timely and appropriate manner. These may vary or change as & when necessary or appropriate.

About us

Mote Medical Practice is a well-established GP surgery providing comprehensive primary care services across two sites in Maidstone and Staplehurst. We care for approximately 17,000 patients and are committed to delivering high-quality, patient-centred healthcare. Our experienced team of doctors, nurses, and support staff offer a full range of services including chronic disease management, minor surgery, vaccinations, health checks, family planning, and urgent care. We aim to promote wellbeing, prevent illness, and provide accessible, compassionate care through modern facilities and a dedicated multidisciplinary team.

Details

Date posted

06 February 2026

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A5981-26-0001

Job locations

Offens Drive

Staplehurst

Kent

TN12 0LB


Job description

Job responsibilities

2.Management of appointment systems

(i) Ensure total familiarity with all appointments systems in effect including regular and incidental variations.

(ii) Book appointments and recalls ensuring sufficient information is recorded, where appropriate.

(iii) Monitor effectiveness of the system and report any problems or variations required.

3.Management of medical records

(i) Retrieve and re-file records as required, ensuring that strict alphabetic order is adhered to.

(ii) Ensure correspondence, reports, results etc., are filed in correct record both manually and electronically.

(iii) Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover.

4.Preparation of consulting rooms

(i) Ensure that the consulting rooms are prepared in readiness for each consulting session, checking full range of forms and requirements and re-stocking as required.

(ii) Ensure that the consulting rooms are checked at the end of each consulting session and left tidy and secure.

5.Operation of telephone system

(i) Receive and make call as required. Divert calls and take messages as appropriate.

(ii) Ensure that system is operational at the beginning of each day and switched over to lunch/night service answer phone when appropriate.

6.Start and end of day procedures

(i) Open up premises at the start of day, set alarm to day function and make all necessary preparation to receive patients

(ii) Secure premises at end of day, ensure the building is totally secured, internal lights off and alarm activated.

7.Any other delegated duties considered appropriate to the post.

Special requirements of the post

(i) An understanding, acceptance and adherence to the need for strict confidentiality.

(ii) An ability to use own judgement, resourcefulness, common sense and local knowledge, to respond to patients enquiries and requests.

(iii) Excellent communications skills.

The post-holder must act in such a way as to promote a positive image of The Mote Medical Practice at all times. This job description is not conclusive and will be regularly reviewed with the post-holder.

Job description

Job responsibilities

2.Management of appointment systems

(i) Ensure total familiarity with all appointments systems in effect including regular and incidental variations.

(ii) Book appointments and recalls ensuring sufficient information is recorded, where appropriate.

(iii) Monitor effectiveness of the system and report any problems or variations required.

3.Management of medical records

(i) Retrieve and re-file records as required, ensuring that strict alphabetic order is adhered to.

(ii) Ensure correspondence, reports, results etc., are filed in correct record both manually and electronically.

(iii) Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover.

4.Preparation of consulting rooms

(i) Ensure that the consulting rooms are prepared in readiness for each consulting session, checking full range of forms and requirements and re-stocking as required.

(ii) Ensure that the consulting rooms are checked at the end of each consulting session and left tidy and secure.

5.Operation of telephone system

(i) Receive and make call as required. Divert calls and take messages as appropriate.

(ii) Ensure that system is operational at the beginning of each day and switched over to lunch/night service answer phone when appropriate.

6.Start and end of day procedures

(i) Open up premises at the start of day, set alarm to day function and make all necessary preparation to receive patients

(ii) Secure premises at end of day, ensure the building is totally secured, internal lights off and alarm activated.

7.Any other delegated duties considered appropriate to the post.

Special requirements of the post

(i) An understanding, acceptance and adherence to the need for strict confidentiality.

(ii) An ability to use own judgement, resourcefulness, common sense and local knowledge, to respond to patients enquiries and requests.

(iii) Excellent communications skills.

The post-holder must act in such a way as to promote a positive image of The Mote Medical Practice at all times. This job description is not conclusive and will be regularly reviewed with the post-holder.

Person Specification

Experience

Essential

  • GP RECEPTIONIST: 2 years (required)
Person Specification

Experience

Essential

  • GP RECEPTIONIST: 2 years (required)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Mote Medical Practice

Address

Offens Drive

Staplehurst

Kent

TN12 0LB


Employer's website

https://www.themotemedicalpractice.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Mote Medical Practice

Address

Offens Drive

Staplehurst

Kent

TN12 0LB


Employer's website

https://www.themotemedicalpractice.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

PA to PM

Hollie Negus

hollie.negus@nhs.net

01580891220

Details

Date posted

06 February 2026

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A5981-26-0001

Job locations

Offens Drive

Staplehurst

Kent

TN12 0LB


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