Job summary
Orchard Medical Practice is a friendly, forward-thinking GP
surgery, providing sustainable healthcare to our patients. We have a cohesive
multi-disciplinary team. We are committed to delivering high quality care for
our patients and the professional development of the whole team.
An exciting opportunity has arisen for an experienced full time Data
Quality Administrator to join our team.
Main duties of the job
The Data Quality
Administrator role is pivotal in communicating the QOF/QiF/LES/DES practice
attainment for generating income promoting safety and maintaining quality for
the Practice by undertaking searches, audits and updating templates as required
to ensure the accuracy of clinical coding to accurately capture QoF information
but also for the accuracy of monthly claims for these services.
Issuing
and monitoring patient invitations for monthly recall of Chronic Disease
Management by running the relevant reports and searches through SystmOne and
Ardens to make patient appointments via AccuRx, Text, telephone, email or
postal invitations.
Undertaking
regular QOF/QiF checks to ensure any patients missed from the Long-Term
Conditions register are followed up with appointments ensuring that the correct
Clinical Coding and monitoring has been undertaken.
Scanning
& filing of letters under the appropriate template and Clinical Coding of information
from the letters capturing appropriate information for QoF purposes, follow up
any actions keeping clinicians and staff updated.
Close
working with external bodies requiring audits and information.
Reporting
back to the GPs, Clinicians and Practice Manager regarding the QOF/QiF position,
patients attendance and correct clinical coding.
Transparency
and accuracy in monitoring claims and income.
This role includes
development of new services as and when the contract or services change.
About us
We are a larged friendly 19,000 patient list size GP Practice based in Mansfield within Mansfield Community Hospital. We currently have 6 Partners, 6 Salaried GPs, a well established Nursing & Non-clinical admin team. We currently have a CQC rating of Outstanding. Our building is spacious and modern with patient/staff car parking.
Job description
Job responsibilities
Issuing and monitoring patient invitations for
monthly recall of Chronic Disease Management by running the relevant reports
and searches issuing appointments via AccuRx, Text or postal invitations
Undertaking regular QOF_QiF checks to ensure
patients that may have been missed from the Long-Term Conditions register are
followed up with appointments with confirmation that the correct Clinical
Coding and monitoring has been undertaken
Clinical Coding or Template changes to follow
up any actions and keeping clinicians/staff updated
Workflow for Cytology reports and recalls
Child Immunisation reports and recall
QOF_QiF searches and Templates
Flu Clinic Management
LES/DES/Minor Surgery_LARC claims
Minor surgery audit (to ensure accuracy of
claims)
Depo provera audit & claims
CQRS
Organising & Facilitating the Annual Flu
programme including searches, patient invitations and updating Templates
Diabetic eye screening validation of lists
Facilitation Admission Avoidance patient
monitoring recalls and searches
Clinical and non-clinical audit as required
Adding and developing appropriate templates
Archive tasks
Child Immunisation quarterly report (in open
Exeter/PCSE)
Searches as required
Set up reports in SystmOne
Set up Protocols
Summarising patient records
Work together with teaching the basics of
claims/searches with any new colleagues to the role
In addition to the primary responsibilities, the data
administrator may be requested to:
Partake in audit as directed by the Clinicians
and Practice Manager
Partake in new clinicians/non-clinicians
overviewing the role
Job description
Job responsibilities
Issuing and monitoring patient invitations for
monthly recall of Chronic Disease Management by running the relevant reports
and searches issuing appointments via AccuRx, Text or postal invitations
Undertaking regular QOF_QiF checks to ensure
patients that may have been missed from the Long-Term Conditions register are
followed up with appointments with confirmation that the correct Clinical
Coding and monitoring has been undertaken
Clinical Coding or Template changes to follow
up any actions and keeping clinicians/staff updated
Workflow for Cytology reports and recalls
Child Immunisation reports and recall
QOF_QiF searches and Templates
Flu Clinic Management
LES/DES/Minor Surgery_LARC claims
Minor surgery audit (to ensure accuracy of
claims)
Depo provera audit & claims
CQRS
Organising & Facilitating the Annual Flu
programme including searches, patient invitations and updating Templates
Diabetic eye screening validation of lists
Facilitation Admission Avoidance patient
monitoring recalls and searches
Clinical and non-clinical audit as required
Adding and developing appropriate templates
Archive tasks
Child Immunisation quarterly report (in open
Exeter/PCSE)
Searches as required
Set up reports in SystmOne
Set up Protocols
Summarising patient records
Work together with teaching the basics of
claims/searches with any new colleagues to the role
In addition to the primary responsibilities, the data
administrator may be requested to:
Partake in audit as directed by the Clinicians
and Practice Manager
Partake in new clinicians/non-clinicians
overviewing the role
Person Specification
Qualifications
Essential
- Experience using SystmOne & Ardens searches
- Understanding of data quality, clinical coding, recalls, patient Searches
- Confident written and verbal communication skills
- Experience running clinical searches & co-ordinating recall programmes
- Ability to manage workload independently and work with minimal supervision
- Previous experience in a GP practice or similar role
Desirable
- Educated to GCSE level or equivalent preferably C or grade 4 or above
Person Specification
Qualifications
Essential
- Experience using SystmOne & Ardens searches
- Understanding of data quality, clinical coding, recalls, patient Searches
- Confident written and verbal communication skills
- Experience running clinical searches & co-ordinating recall programmes
- Ability to manage workload independently and work with minimal supervision
- Previous experience in a GP practice or similar role
Desirable
- Educated to GCSE level or equivalent preferably C or grade 4 or above
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
