Greengate Medical Centre

Patient Care Co-odinator - Minimum 20hrs pw

The closing date is 16 February 2026

Job summary

We are looking to appoint a Patient Care Co-ordinator for a minimum of 20 hours per week to join our busy GP practice. This role is established as the first point of contact for patients, contractors and visitors as well as carrying out general tasks associated with a GP surgery.

You will be responsible for the general administrative and reception duties within the Practice and work with our established processes, policies and procedures to provide a comprehensive high quality service and deal efficiently and courteously with patient enquiries.

You will have excellent communication skills and IT literacy, a compassionate and friendly nature who can operate in a busy environment with a range of people and professions, as you will be working our clinical and administration teams alongside the general public.

Your regular duties in this role will be dealing with telephone, face to face and electronic enquiries, booking and/or amending patient appointments and home visits, contacting patients to provide information from the clinical team and assisting patients to access our services and those available in the wider community.

This role is ideal for someone who is highly organised and an effective communicator who can provide a professional and warm welcome to our patients, ensuring every contact is of the highest quality.

You will be regularly processing prescription requests and providing a full service within the Reception team.

Main duties of the job

Working part time, receiving patients, consulting with members of practice team.

Processing personal and telephone requests for appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional.

Register new patients, temporary residents and any requiring immediate and necessary treatment, carefully checking all details for accuracy and enter on computer registration link.

Taking messages and passing on information.

Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers.

Processing and distributing incoming and outgoing mail.

Filing and retrieving paperwork.

Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning.

Keeping the reception area, notice boards, leaflet etc. tidy and presentable

Cover sickness/annual leave and work reasonable overtime when required

Perform any other relevant and reasonable duties that may be requested by the lead receptionist, practice manager or partners.

Undertake statutory and mandatory training as required.

Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record.

About us

Greengate Medical Centre has a low turnover of staff as we offer a flexible and warm working environment. We offer paid tea breaks where possible and annual staff outings to ensure the team wellbeing.

Our list size is 11,500 patients with 3 practice nurses, an Enhanced Diabetes Nurse, 1 HCA,1 phlebotomist, 2 salaried GPs, overseen by 5 very supportive GP Partners. We are a training practice and fully support staff in our organisations' development. We provide flexibility where required in working hours and are very staff-focussed in order for them to provide the best patient care and experience possible.

Date posted

02 February 2026

Pay scheme

Other

Salary

Depending on experience From £12.21

Contract

Permanent

Working pattern

Part-time

Reference number

A5755-26-0000

Job locations

Greengate Medical Centre

1 Greengate Lane

Birstall

Leicester

LE4 3JF

Job description

Job responsibilities

Job Responsibilities

RECEPTION

Receiving patients, consulting with members of practice team

Processing personal and telephone requests for appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional

Register new patients, temporary residents and any requiring immediate and necessary treatment, carefully checking all details for accuracy and enter on computer registration link

Taking messages and passing on information

Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers

Ensure that system is operational at the beginning of each day and switched over to night service and that the answer phone operational at the end of each day.

GENERAL ADMINISTRATION

Processing and distributing incoming and outgoing mail

Filing and retrieving paperwork

Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures

Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning

Monitoring of stationery and other supplies

Keeping the reception area, notice boards, leaflet etc. tidy and presentable

Cover sickness/annual leave and work reasonable overtime when required.

Perform any other relevant and reasonable duties that may be requested by the leadreceptionist, practice manager or partners.

Undertake statutory and mandatory training as required.

APPOINTMENT SYSTEM MANAGEMENT

Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record.

Monitor effectiveness of the system and report any problems or variations required.

Deal with home visit requests, carefully noting all details

Arrange transport to hospital appointments for housebound patients

MEDICAL RECORDS MANAGEMENT

Retrieve and refile records as required, ensuring that strict alphabetical order is adhered to.

Ensure correspondence, reports, results, etc., are filed in correct record.

Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover.

Processing repeat prescriptions in accordance with practice guidelines

Handing completed repeat prescriptions to patient and checking names and address.

Other Job Responsibilities

CONFIDENTIALITY

Maintain confidentiality of information, acting within the terms of the Data Protection Act and Caldicott guidance on patient confidentiality at all times.

Maintain an awareness of the Freedom of Information Act.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

HEALTH & SAFETY

The post-holder will manage their own and others health & safety and infection control as defined in the Practices Health & Safety Policy, the Practice Health & Safety Manual, and the Practices Infection Control Policy and published procedures.

Comply with Practice health & safety policies by following agreed safe working procedures

Actively report health & safety hazards and infection hazards immediately

Keeping work and general areas clean and tidy, and using appropriate infection control procedures to keep work areas hygienic and safe from contamination.

Undertaking periodic infection control training (minimum annually)

Awareness and compliance with national standards of infection control, hygiene, regulatory / contractual / professional requirements, and good practice guidelines.

Correct personal use of Personal Protective Equipment (PPE) and ensuring correct use of PPE by others, advising on appropriate circumstances for use by clinicians, staff and patients.

Reporting incidents using the organisations Incident Reporting System

Using personal security systems within the workplace according to Practice guidelines

Making effective use of training to update knowledge and skills

EQUALITY AND DIVERSITY

The post-holder will support, promote and maintain the Practices Equality & Diversity Policy.

No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families.

OTHER DELEGATED DUTIES

This job description is not intended to be exhaustive - it may be changed after consultation with the post holder. The employee shares with the employer the responsibility for review and modification of duties.